SCOPE OF WORK .gov

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FedBizOppsSources Sought Notice*******CLASSIFICATION CODESUBJECTCONTRACTING OFFICE'S ZIP-CODESOLICITATION NUMBERRESPONSE DATE (MM-DD-YYYY)ARCHIVE DAYS AFTER THE RESPONSE DATERECOVERY ACT FUNDSSET-ASIDENAICS CODECONTRACTING OFFICE ADDRESSPOINT OF CONTACT(POC Information Automatically Filled from User Profile Unless Entered)DESCRIPTIONSee AttachmentAGENCY'S URLURL DESCRIPTIONAGENCY CONTACT'S EMAIL ADDRESSEMAIL DESCRIPTION ADDRESSPOSTAL CODECOUNTRYADDITIONAL INFORMATIONGENERAL INFORMATIONPLACE OF PERFORMANCE* = Required FieldFedBizOpps Sources Sought NoticeRev. March 201091Fuel Replenishment78229VA257-17-Q-006511-04-201630N2324110Department of Veterans AffairsVISN17 Network Contracting Activity7400 Merton Minter Blvd. (10N17/90C)San Antonio TX 78229POC: Jon ParrochaE-Mail: jon.parrocha@Olin E. Teague VA Medical Center1901 Veterans Memorial DriveTemple, TX76504USA of Veterans Affairs Homepagejon.parrocha@Contracting OfficerSources Sought Notice The Department of Veterans Affairs, Veterans Health Administration, Veterans Integrated Service Network 17, Network Contracting Office (NCO) 17 is seeking sources for the following procurement: Line Item 0001 – Fuel Replenishment for the Central Texas VA’s Temple and Waco Locations (QTY: 1 YR) Line Item 0002 – Option Year One for CLIN 0001Line Item 0003 – Option Year Two for CLIN 0001Please see Statement of Work (SOW) below for additional requirements.The NCO 17 is seeking sources from any interested firm that can provide these supplies. Firms that can provide these supplies are encouraged to respond to the sources sought notice by contacting the point of contact. Interested firms must respond to the POC before the closing date and time of the RFI (4 November 2016, 9:00 AM EST) to be considered. Interested firms must identify their company name and are asked to provide a capabilities statement (if available) with their response. This notice is NOT a formal request for quote or proposals. No formal solicitation document exists at this time. The information in this notice is for information and planning purposes only and is not to be construed as a commitment by the government. No contract will be awarded from this notice. Notice: Do NOT respond to this notice in the Interested Vendors List. The POC for the sources sought notice does not have a Federal Business Opportunities registration account. The POC does not have any visibility to the “Interested Vendors List” tab within the notice. Interested firms must respond directly to the POCs email addresses listed in the notice for consideration. POCs: Jon Parrocha – HYPERLINK "mailto:Jon.Parrocha@" Jon.Parrocha@, Shaun Gilbert – HYPERLINK "mailto:Shaun.Gilbert@" Shaun.Gilbert@--------------------------------------------------------------------------------------------------------SCOPE OF WORKService Contract for Road Use Diesel For Stations Vehicles in Temple and Waco Facilities Solicitation - VA267-17-Q-0065RequirementsThe vendor shall be responsible for delivering and providing road use diesel fuel to the Central Texas VA Health Care Facilities in Waco and Temple for vehicles. The vendor shall provide the VA COR with a completed summary report of all tanks filled and how many gallons pumped for verification against metered pumps on the pump truck. The COR or Designee will sign off if conditions are acceptable and not if unacceptable. All service shall be provided at the Central Texas Veterans Health Care Facilities at 4800 Memorial Drive, Waco, Texas 76711 and 1901 Veterans Memorial Drive, Temple, Texas 76504. The vendor shall provide all transportation and fuel to perform this job. The contractor shall be familiar with all of the terms, conditions, and requirements herein contained with warranty items and conditions.Project Requirements New Work – Base BidRoad Use Diesel Fuel Replenishment for Central Texas VA’s in Temple and WacoDelivery locations: OLGIN E. TEAGUE VA Medical Center 1901 Veterans Memorial Drive Temple TX 76504 DORIS MILLER VA Medical Center 4800 Memorial Drive Waco TX 767111. GENERAL INFORMATION1. 1. VA Hours of operation: Regular hours: Monday - Friday, 8:00 a.m. To 4:30 p.m. After Hours: Times may vary and must be scheduled with Contracting Officer Representative (COR). 1.2. The contractor shall provide at least 90% of all fuel services to refuel VA Facility tanks for Temple and Waco or their contract will be terminated. Using a subcontractor doesn’t constitute fuel services for the contractor. The contractor named on the contract must supply 90% of the fuel.1.3. If a spillage occurs, the contractor shall be responsible for notifying the COR of the spillage so that COR can notify the GEMS Coordinator. Also, the contractor will be responsible for cleaning up all excess fuel as well as removing all excess waste from the site at no cost to the VA. 1.4. All Invoices must be submitted to Austin Finance correct purchase order number or the process will not be processed for payment (Phone: 1-877-353-9791).2. GENERAL REQUIREMENTSRoad Use Diesel TXLED-2 “Low Emissions Diesel”Base plus two option year contractBase Year – 1 October 2016 to 30 September 2017Option Year 1 - 1 October 2017 to 30 September 2018Option Year 2 - 1 October 2018 to 30 September 2019Point of Contact for locations in Waco – Joseph Clark Phone: 254-379-8139Point of Contact for location in Temple – Chris SebekPhone: 254-534-02613. CONTRACT REQUIREMENTS3.1. The truck MUST be capable to maneuver between 3 different locations on the Temple facility and 1 location on the Waco facility. Temple 3.1.1 Tank 1 = 500 Gallons of Diesel3.1.2 Tank 2 = 500 Gallons of Diesel3.1.3 Tank 3 = 500 Gallons of DieselWaco3.1.4 Tank 1 = 500 Gallons of Diesel 4. FUEL DELIVERY COORDINATION EFFORTS:4.1. The contractor must deliver fuel within 48 hours after being notify by phone, via-fax or email from the medical centers. 4.2. All deliveries must be made between the hours of 8:00 am (0800 hours) to 4:00 pm (1600 hours) Monday through Friday; no fuel deliveries will be maybe on US Federal Holidays unless authorized as an emergency. The point of contact for this contract will be the COR or Designee.5. REQUIRED DELIVERY DOCUMENTS:5.1. Contractor must supply two copies of the delivery tickets of the Bill of Lading to the contract COR or Designee.5.2. The delivery quantity shall be verified against the metered readings of the pump truck.5.3. In the event the requested delivered quantity by the COR does not match the reading of the metered pump truck, corrections will be made in writing by the COR or Designee and signed by the delivery truck driver.5.4. All prices offered for fuel shall be based on the Oil Price Information Survey (O.P.I.S). It is the contractor’s burden to provide the Oil Price Information Survey for the day (12 PM Central Standard Time of day of delivery Per Attachment A).5.5. The delivery ticket shall provide the contractors name, address, type of fuel and actual delivered quantities, and purchase order / government contract number (C- number), subject to verification by the COR or Designee.5.6. The VA Medical center shall only authorize payment for the actual (net) quantity delivered.5.7. In the event of a Central Texas VA Medical Center emergency, the contractor must have the capability to deliver fuel within 24 hrs.6. REQUIRED DELIVERY DOCUMENTS:6.1. The usage quantities contained on “Attachment A” pricing are estimated only. No commitment of any kind is made concerning actual quantities acquired during the contract term.6.2. All prices offered for fuel shall be based on the Oil Price Information Survey (O.P.S.I).6.3. All prices offered shall indicate cost for the delivery to designated facility storage tank locations.6.4. The VA Medical Center will request deliveries of 1,000 gallons only, unless greater quantities are agreed in advance prior to the delivery.7. TECHNICAL REQUIREMENTS:7.1 Contractor shall follow all current Federal, State, and local/city regulations governing the operation, transportation and delivery of fuel.7.2. For a reference of laws reference the following links:. Delivery truck must have a method of controlling vapors while unloading above ground tanks per OSHA and EPA Regulations.8. FACILITY RULES:8.1. The safety of our Veterans is the first priority to any operation taking place on our facilities.8.2. Any contract personnel involved with the delivery of the fuel shall bring NO Firearms onto any of the Veterans Affairs Properties per Federal Laws and Regulations. 8.3. All delivery truck drivers and personnel must wear a visible identification badge with the companies name and logo while on VA and Federal Property which is REQUIRED.8.4. All delivery’s shall be made through a specific Gate for patient safety, this Gate will be defined when order is called in.9. FACILITY RULES:9.1. The contractor shall be responsible for cleanup of all spillage during the delivery and/or pumping process and shall take immediate action to properly contain and clean–up the spillage in accordance with applicable Federal, State and City Laws and Regulations or Ordinances.9.2. In the event of a spillage the contractor shall notify the VA COR of any spillage so that the GEMS coordinator can be notified, and spillage clean-up will be the responsibility of the contractor. The COR can supply this information when requested. 10. FACILITY RULES:Emergency Delivery can be provided within _____ hours’ notice.Business Name _____________________________________DUNS ________Business Phone # _______________Fax # _______________Email Address _____________________________Contractor’s name (print) ______________________________Date _______________Attachment AFor Road Use DieselPrice will be determined using OIL Price Information Service (O.P.I.S) – Austin Texas + % profit at 12 noon Central Standard Time of day of delivery. POIS provide pricing for Road Use Diesel fuels. All of the OPIS diesel products are understood to include lubricity. It is understood by the Veterans Affairs that Road Use Diesel prices typically are 0.25 to 0.35 cents higher than clear prices to recoup the charge for the diesel process. It shall be the contractor’s burden to provide the Oil Price Information Survey for the day by 12 noon on the Bill of Laden as well as the invoice receipt matching the meter on the vehicle when delivered. (If the information is not on the fuel receipt when delivered, the fuel will be rejected and no restocking fee cost will be incurred by the VA. The same information should be supplied when the process invoice is sent to Austin Finance process center for payment or it will also be rejected for payment too.is sent to Austin Finance process center for payment or it will also be rejected for payment too.) ................
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