Document Sign off - University of Edinburgh



Implementation plan (updated 18032014)It is the hope of the team that a single process can be used for moving staffmail to o365 and vice-versa.Business Requirements D4. An Acceptable process is established allowing the migration of mail to/from Office 365Staffmail to o365:Staffmail +Office365 Staff Diary -> Full Office 365 staffO365 to staffmail:Full Office365 staff -> Staffmail +Office365 Staff Diary(same for staff and pgr)Office 365 Student -> Staffmail + Office365 Staff-like ?Diary (PGR)Discussion Diagram:Staffmail to o365:The following tasks need to be completed to move mail from staffmail to o365(Presume staffmail has o365 diary).SM - to provide list of UUNs and direction of migration to UnixSM - to take dump of user ?exchange data in case we need to use this to roll back (PS Alister)Unix - to check staffmail quota for migrating users, check it does not exceed o365 limitUnix - may update routing at same time as imposing mail hold(Graeme to discuss with Scott)SM – to advise users to stay logged out of staffmail for whole processSM - Remove Delete Policy and apply (PS Alister) SM - mailcopy staffmail to o365 (SM to compare IMAP sync with build in exchange tool)SM -Remove contact object (PS Alister)SM - Update Custom attr1 (PS Alister)Unix -Update mail Alias (unix)Unix – SM to alert unix when account migrated successfully and when mail hold can be removedO365 to Staffmail:The following tasks need to be completed to move mail from o365 to staffmail SM - to provide list of UUNs and direction of migration to UnixSM - to take dump of user ?exchange data in case we need to use this to roll back (PS Alister)SM - to check o365 mailbox size, check it is not over 8GB default staffmail limitSM - Staffmail account created via IDM ( though *should* already exist)SM – to advise users to stay logged out of staffmail for whole processSM - Create contact object (PS Alister)Unix - Place mail on holdSM - mailcopy staffmail to o365 (SM to compare IMAP sync with build in exchange tool)Unix - Check for mail forward and disable (Graeme to discuss with Scott)SM - Update custom att1 (PS Alister)SM -Apply forward contact object (Ps Alister)Unix - Update mail aliasUnix - Mail hold releaseSM - Apply deletion Policy (PS Alister)O365 stu to staffmailChange o365 licensing for user in o365 to update stu to staff, and then follow staff migration.Undergrads converting to PGCS must have email user-type changed so they are the same as brand new PGRs..?To be clarified with Scott:Mail routing for students comes from an hourly script ?which generates a list for Scott.Students ?converting to PGRs must be added to routing export file and the UUNs added to the mail hold and routing information updated.Document Sign offAlister Webb18/3/14Technical ArchitectMorna Findlay18/3/14Project managerJohn McFarlaneSenior Support AnalystAlex CarterBusiness OwnerStephen SmithBusiness ExpertGraeme WoodBusiness Owner – ITI UNIXScott LarnachBusiness Expert – ITI UNIX ................
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