Job Description for Office Administrator



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Job Specification

Job Title Payroll and HR Officer

Reports to Finance Manager

Hours of work 15 hours per week (working days to be negotiated)

25 day’s holiday per year (pro rata) + Public and Bank Holidays

Salary Package £10,342.80 per annum

Workplace Pension Scheme

Application Deadline Close of business 8th July 2021

Interview dates Wednesday 14th & Thursday 15th July 2021

Start Date ASAP

Overall Responsibilities

Bath Mind is recruiting a HR & Payroll Officer to oversee the HR functions and payroll processing of around 100 employees. Reporting to the Finance Manager and working closely with the Office Manager, the successful candidate will have a strong background in HR administration alongside up to date payroll processing experience.

This is a fixed term contract for 12 Months, with the potential for a permanent position to be reviewed at the end of the fixed term contract.

Specific Responsibilities

• Process organisation monthly payroll

• Maintain payroll records by gathering, calculating, and inputting data

• Manage staff payroll queries

• Identify, investigate, and resolve discrepancies in timesheet and payroll records

• Adhere to payroll policies and procedures and comply with relevant law

• Communicate with Service managers to confirm accuracy of monthly payroll submission

• Communicate & liaise with our payroll agent

• Complete payroll reports for record-keeping purposes or managerial review

• Maintain employee records according to policy, data protection and legal requirements

• Work with the office manager to manage and maintain the effective running of our new Bright HR platform

• Contribute to continuous improvement of HR systems and practices

• Assist with updating and implementing of policies and procedures

• Co-ordinate and undertake the onboarding and induction process for all new joiners

• Liaise with our HR consultant organisation on employment law matters and provide advice and assistance to management on items such as policies, procedures and legislation

• Lead on the updating and maintaining of HR information systems data

• Contribute to continuous improvement of HR systems and practices

• To assist the Office Manager with adhoc projects, within the capacity and capability of the successful candidate.

Communication Responsibilities

• To adopt a team approach and be a proactive team member

• To be non-judgemental and empathetic

• To adhere to the policy of confidentiality and sharing of information

• To be non-discriminatory

• To promote positive perceptions of Bath Mind at all times

• To develop an in-depth knowledge of the organisation and its services and liaise with staff & users as required.

• To maintain positive working relationships with other employees and volunteers of Bath Mind.

• To attend supervision, appraisals and team meetings

• To attend training and relevant courses for professional development

Person Specification

|Essential Criteria |Desirable Criteria |

| | |

|Experience of managing payroll process and administration |Experience of Quickbooks Desktop Accounting system |

|Excellent mathematical skills, accounting and bookkeeping skills |Experience of working with finances of a charity |

|A highly organised and efficient approach to work with the ability to be |Knowledge/experience of mental health services |

|able to multi-task |An appreciation of the demands of working for a small organisation |

|Excellent computer and typing skills |To be qualified at a foundation level diploma in HR |

|Understanding of administrative procedures and ability to instigate new |Experience of managing the use of Bright HR software |

|processes. |HR experience in a charity or not for profit organisation |

|Excellent communication skills, written and oral | |

|Proactive with a high level of initiative | |

|Competent with spreadsheets, accounting and HR software | |

|Good understanding of HMRC payroll requirements. | |

|Good knowledge of employment law | |

|Familiarity with pensions and other wage deductions | |

|1-2 years’ experience of working in an HR related role | |

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