Family & Children’s Center
Family & Children’s Center
Outpatient Orientation Checklist
|Employee Name: | |Hire Date: | |
|Mentor Name(s): | |
|Please check/ initial each item upon completion – due by the end of employee orientation period. |
|Supervisor Responsibilities |Date Completed |
|Contact Revenue Cycle Supervisor with new employee’s name, role and start date, for billing purposes. | |
|Contact Mike Senn with new employee’s name, role and start date, for equipment purposes. | |
|Contact Senior Human Resources Specialist if new employee requires a cell phone or desk phone or extension # change of a phone, | |
|business card and name plate request | |
|Contact EHR Project Manager with employee information to assign Procentive role | |
|Contact Facilities Manager for key request | |
|Parking Pass if necessary from front desk | |
1. Sign Up For Required Live Training
| |Date Registered For |
|CPR/First Aid-to include infant CPR (to be completed within 3-6 months of hire date) | |
|Mental Health First Aid –Adult Focus (to be completed within 3-6 months of hire date for CSS positions) | |
|Behavior Management Skills Training (to be completed within 3 months of hire date) | |
2. Complete During First Program Shift
| |Date Completed & Trainer’s Initials|
|Position Description - send to Senior Human Resources Specialist | |
|Complete Payroll Change Form/Emergency Contact Information & send to Senior Human Resources Specialist | |
|Time- Sheet – Guidelines | |
|Schedules & Requesting time off | |
|Assign Mentor and Discuss Mentor Program | |
|Staff Introductions/Meet the Team | |
|Tour Building | |
|Play Therapy Room | |
|Keys & Badge use | |
|Dress Code | |
|Staff Space and Office Equipment | |
|Mileage and check reimbursement forms | |
|Phone Use | |
|Computer | |
|Mailboxes | |
|Copy Machine | |
|Supplies | |
|Cell Phone Use | |
|Peer consultation Meetings | |
|Supervision | |
|Have Provider write up bio for website and brochure | |
|Cultural factors, Ethics & Boundaries Overview | |
|Brief Privacy & Confidentiality Overview | |
|HIPPA Review | |
3. Agency Vehicles
| |Date Completed & Trainer’s Initials |
|Agency Vehicles Process /Key Locations/Policies | |
|Explain filling gas procedure for agency vehicles & receipts | |
4. Emergency Procedures
| |Date Completed & Trainer’s Initials|
|Fire | |
|Severe Weather | |
|Evacuation Plan | |
|First Aid Kits/Personal Protective Equipment | |
|Dangerous/ Emergency Situations | |
|AED location | |
|Emergency phone numbers | |
|BBP Exposure and Incident Report and Exposure Control Plan | |
|Mobil Crisis/EMHS/ Helpline- Viroqua | |
|Documentation for Staff or Client Injury | |
5. Trauma Informed Care
| |Date Completed & |
| |Trainer’s Initials |
|Review Agency Trauma Informed Care Philosophy | |
|Trauma Informed Care Practices | |
|TIC/Self-Care resources on Depot | |
|Self-Care Plan | |
6. Training
| |Date Completed & |
| |Trainer’s Initials |
|Complete Introduction to Trauma Informed Care- Relias | |
|Medicare & Medicaid Fraud, Waste, Abuse and Compliance Program training - Relias | |
|Front desk procedures | |
|Review Chapter 35 and other applicable statutes and regulations | |
|Review Program Policies, Procedures, and Manual | |
|Review Signs and symptoms of substance use disorders and reactions to psychotropic drugs most | |
|relevant to the treatment of mental illness and mental disorders served by the clinic | |
|Review techniques for assessing and responding to the needs of consumers who appear to have problems related to trauma, abuse of | |
|alcohol, drug abuse or addition, and other co-occurring illnesses and disabilities | |
|Review how to assess a consumer to detect suicidal tendencies and to manage persons at risk of attempting suicide or causing harm to | |
|self or others | |
|Recovery concepts and principles that ensure services , and supports connection to others and to the community | |
| Peer collaboration meetings & Staff meetings | |
| Peer Collaboration Logs | |
|Communication process within program | |
|Duty to report/ Child abuse& neglect reporting/ Adult at Risk Reporting/ Caregiver misconduct Reporting | |
|Electronic Health Records | |
| Introduction to Procentive | |
| Schedule | |
| Time Add & Diagnosis | |
| Clinical Forms & Assessments | |
| Ticketing, Workflow | |
| CAN clients, IDP clients, AODA clients | |
|Prior Authorizations | |
I acknowledge that I have completed the above checklist and have been given the opportunity to ask any questions for further clarification. I understand and agree to follow program/department Policies and Procedures. I also acknowledge that I have been given a copy of and/or have access to the program/department Manual.
Employee Signature Date
Supervisor Signature Date
|After Employee Orientation Review is completed-please send the completed checklist along with the review to HR, to be placed in employee’s personnel file. |
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