Application for Student Group File and Storage Cabinets ...



The SDA-5th Floor Student Group Resource Area Space Application for ABC and SGB Organizations

PLEASE NOTE: APPLICATIONS MUST BE RECEIVED IN THE OFFICE OF STUDENT DEVELOPMENT AND ACTIVITIES (515 LERNER HALL) BY 5P.M. ON Monday, April 30th, 2012 or via email: sgo@columbia.edu.

  APPLICATIONS SUBMITTED AFTER THIS TIME WILL NOT BE CONSIDERED.

_________

Please note that this application is for one-year access to storage space in the SDA-5th Floor Student Group Resource Area. All groups will need to reapply annually for space. The term for this application is Fall 2012 through Spring 2013.

Complete the entire application and attach any additional information sheets which your group feels will assist the Space Allocation Committee in making decisions. Please remember to keep a copy of this application for your records. TYPE OR PRINT NEATLY.  ILLEGIBLE APPLICATIONS WILL NOT BE CONSIDERED. 

This application is for ABC & SGB recognized organizations. For information on other spaces available or for any additional questions, please email sgo@columbia.edu.

Current available space includes:

1) Group File and Storage Cabinets in 505 and 510

2) Library storage space for miscellaneous media and archives – available for up to two student groups

3) Media editing space - available for up to two organizations

4) Publications office space available for up to three organizations – includes area for computer and storage cabinets

5) Desktop workspace available for up to 6 members at a time*

*This is not a limited resource. All executive members of recognized student council, ABC, and SGB governance are eligible to apply.

About the Student Group File and Cabinet System (505/510 Lerner Hall)

The SDA-5th Floor Student Group File and Storage Cabinet system is a bank of file drawers and storage cabinets in various configurations located on the 5th floor of Lerner Hall in the Student Group Resource Area. Each file set and cabinet configuration comes equipped with individual locks to secure items. Any ABC or SGB recognized group is eligible to apply for one or more of a combination of cabinets and drawers as needs dictate. Groups can use the file system to store organizational records or cabinets to store small non-perishable, non-flammable items that need to be accessed on a recurrent basis. The storage system should be used as a resource to facilitate group business and not be used for storage of personal items unrelated to organizational function.

The File and Storage Cabinet System for ABC/SGB groups is comprised of the following:

• 15 locked file cabinets in sets of 2 and 3 drawers

• 10 locked shelf cabinets with 3, 4 or 5 shelves each

• 10 small overhead individually locked storage cabinets

• 1 large locked shelf cabinet with 5 drawers

Eligible groups can apply for File/Cabinet Storage each year during the Student Group Resource Area Application Process towards the end of the spring semester. The term for all assigned file and/or cabinets is one full academic year (September to May). Groups granted spaces are responsible for managing the growth and maintenance of their records and/or possessions each year. As this is a fixed space that is not likely to increase in size, access is granted and renewed annually on a competitive basis. All groups must re-apply for their file/storage space each year and are subject to re-adjustments based on current levels of demand and need.

Additionally, all groups are responsible for cabinet keys. Contracts are signed upon receipt. A fine may be incurred to the group account or the individual member for the replacement of cabinet locks should a key be misplaced or lost.

Before you submit your application, we strongly encourage you to review the SDA-5th Floor Student Group Resource Area Policy available at .

To apply for file/cabinet space or any of the other spaces mentioned above, please answer the following questions and return the application to the Office of Student Development and Activities (515 Lerner) or via email: sgo@columbia.edu.

Application for 2012-2013 SDA-5th Floor Student Group Resource Area Space

Name of Organization: ______________________________________

Organizational President/Chair: _____________________________________

Contact Person (if different from President/Chair – please note that this person assumes responsibility for maintaining any allocated space): ________________________

Position in Organization (if different from President/Chair): _________________

Cell Phone: ___________________

E-mail:  ______________________

Summer Contact Information:

Phone: ______________________

E-mail: ______________________

When are your organization’s elections? ________________________________

Is this a re-application for space you currently occupy?   Yes ___   No___  

If so, which space(s)?

Please provide informative responses. The committee will not be able to reach out to you for additional information.

1) How long has your group been officially recognized?  

 

 2) Briefly describe your organization’s goals and how the items that will be stored benefit your ability to accomplish your objectives.

3) Describe your membership (i.e. number of students broken down by school, number of those that regularly attend meetings and support the organization’s function). 

4) How will access to this space benefit your group? How will granting your group space benefit the campus community? If your group is re-applying for space, please discuss how having access has benefited the campus community. Are you requesting additional space or returning your space for a different one?

5) Please describe your organization’s storage needs, including descriptions and sizes of items you are looking to store.

 

6) Please describe your organization’s previous storage allocations in SGO, if any:

7) Please specify which space(s) you are seeking and the quantity:

Locked file cabinets ____ Drawers --- Set of 2: ____, or 3: ____

Locked shelf cabinets ____ Shelves --- Set of 3: ____, or 4: ____, or 5: ____

Individual overhead locked storage cabinet ____

Large locked shelf cabinet ____

Library/Archive Space ____

Media Editing Space ____

Publications Office Workspace ____

Desktop Workspace ____*

Groups may apply for one or more available items. The selection committee will determine the award to each specific group based on level of need and demand from competing groups. 

* For desktop workspace, please complete the fields on page 5 with information for all of the members of your executive board who you authorize to work on behalf of the organization.

8) Describe plans for managing growth and maintenance of files and stored items. If your organization is currently assigned storage cabinets, describe in some detail how your current need has changed (i.e. if you need less space or more space).

9) Please include any additional information that you think would be helpful to the committee. 

If it is determined that the information provided on this form is deliberately misleading, the application will be removed from consideration.  If such information comes to light after the student group receives space, the student group may be required to vacate. 

By signing below, I indicate that all the information included above is accurate and truthful to the best of my knowledge and that I agree to the terms of the SDA-5th Floor Student Group Resource Policy. 

________________________________    _______________

Signature          Date 

________________________________     ________________

Printed Name       Organizational Title 

If submitted via email, please provide UNI as a digital signature.

SDA Student Group Accounts for Shared Network Access

5th Floor Student Group Resource Area

|first_name |last_name |UNI |Elected Position |Sponsor |Group Name |Email Address |Folder Access |

|  |  |  |  |  |  |  |  |

|  |  |  |  |  |  |  |  |

|  |  |  |  |  |  |  |  |

|  |  |  |  |  |  |  |  |

|  |  |  |  |  |  |  |  |

|  |  |  |  |  |  |  |  |

|  |  |  |  |  |  |  |  |

|  |  |  |  |  |  |  |  |

|  |  |  |  |  |  |  |  |

|  |  |  |  |  |  |  |  |

|  |  |  |  |  |  |  |  |

|  |  |  |  |  |  |  |  |

|  |  |  |  |  |  |  |  |

|  |  |  |  |  |  |  |  |

|  |  |  |  |  |  |  |  |

|  |  |  |  |  |  |  |  |

|  |  |  |  |  |  |  |  |

|  |  |  |  |  |  |  |  |

|  |  |  |  |  |  |  |  |

|  |  |  |  |  |  |  |  |

|  |  |  |  |  |  |  |  |

|  |  |  |  |  |  |  |  |

*Folder Access is the route of the folder on the network driver previously utilized by your organization (if any).

................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download