NEW EMPLOYEE CHECKLIST - Rochester Institute of Technology

Department Head Resource Portal

NEW EMPLOYEE CHECKLIST

New Staff Member Name: Department Contact:

New Hire setup

Department: Phone:

Start Date:

Responsibility: Item

Notes/Contacts

Employee Action Form

Request computer and phone set up and permissions

Update phone list

Determine office assignment (if needed)

Request office signage (if needed)

Schedule employee for RIT orientation

loyee.html

Schedule employee for Benefits orientation

Last name A-L: Valerie Liegey, 475-5346, valpsn@rit.edu

Last name M-Z: Brett Lagoe, 475-5983, bllpsn@rit.edu

Send New Staff intro letter to department mail list

Set up card swipe access

New Staff phone or email (one week before start)

Responsibility: Items to cover Confirm first day/work hours Where to park Orientation schedule

Payroll date and frequency

Items to cover

Bring two forms of ID for I-9 certification

Emphasize the importance of benefits orientation

Encourage the new hire to visit HR On-boarding site: nboarding/

Appearance expectations (e.g., business casual)

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Department Head Resource Portal

First Day Prep

Responsibility: Item

Forms/resources RIT Computer Account request Campus map Phone list RIT Directory Tiger Bucks

Office Set-up Desk/chair Computer Phone Other equipment (if needed)

Item

Vehicle registration form leregistrationform.pdf Institute Calendar Job description New Staff Orientation calendar

Other furnishings (if needed) Office Supplies (if needed) Keys (if needed) and Card Swipe Business Cards (if needed)

Office Orientation

Responsibility: Items to cover

Computer set-up, log on, e-mail, data security

Phone number

Phone system (away message, retrieving messages, etc.)

Lunch/break periods

Department's account overview

Discuss Kronos time sheet (if applicable)

Call in/absence policies and expectations

Vacation/time off policies (refer to HR website)

(pay stub, benefits info, emergency contact, etc)

Items to cover Holiday schedule Process for requesting leave Review Department Handbook (if applicable)

Locations of: Restrooms Copier Printer Meeting areas typically used by the department Emergency exits

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Department Head Resource Portal

First day visits

Responsibility: Location/task

Human Resources, GEM-Fifth Floor

Notes/Contacts

Complete I-9 Form Receive University ID number Office of the Registrar, GEM Room 1202

Bring two forms of ID

Needed to activate an email account.

Obtain ID card

Needed to activate an email account.

ITS HelpDesk Frank E. Gannett Building, Room 1113

Obtain/activate computer account

Parking Office, 1317 Grace Watson Hall Obtain Parking permit Discuss safety and security/conditions and response

Bring signed RIT Computer Account request Form,

Cover fire exits, emergency procedures, etc.

Manager orientation meeting

Responsibility: Items to cover

Communication opportunities: staff meetings, department meetings, newsletters, etc.

Brief history of department

Departmental/university organizational charts

Employee's role in department/Institute (also discuss department's and University's mission and priorities)

Current written position description (job duties/scope)

Items to cover Performance expectations

Performance Planning and Evaluation process (general overview) Discuss training/educational opportunities, recommended reading New Staff Orientation Program

Building hours & after-hours access protocol

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Department Head Resource Portal

Department Specific Requirements/Notes ? to be customized by each department

Items to cover

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