Working with Text - Apache OpenOffice

Writer Guide

3 Chapter

Working with Text

Copyright

This document is Copyright ? 2005?2010 by its contributors as listed below. You may distribute it and/or modify it under the terms of either the GNU General Public License (), version 3 or later, or the Creative Commons Attribution License (), version 3.0 or later.

All trademarks within this guide belong to their legitimate owners.

Contributors

Jean Hollis Weber Daniel Carrera Katharina Greif Michael Kotsarinis Iain Roberts Barbara M. Tobias Sharon Whiston

Agnes Belzunce Laurent Duperval Peter Hillier-Brook Peter Kupfer Gary Schnabl Michele Zarri Preston Bernstein

Feedback

Please direct any comments or suggestions about this document to: authors@documentation.

Publication date and software version

Published 17 December 2010. Based on 3.3.

Note for Mac users

Some keystrokes and menu items are different on a Mac from those used in Windows and Linux. The table below gives some common substitutions for the instructions in this chapter. For a more detailed list, see the application Help.

Windows/Linux Tools > Options menu selection Right-click Ctrl (Control) F5 F11

Mac equivalent > Preferences Control+click z (Command) Shift+z+F5 z+T

Effect Access setup options

Open context menu Used with other keys Open the Navigator Open Styles & Formatting window

You can download an editable version of this document from

Contents

Copyright....................................................................................................................... 2

Note for Mac users........................................................................................................ 2

Introduction................................................................................................................... 5

Selecting text................................................................................................................. 5 Selecting items that are not consecutive...................................................................5 Selecting a vertical block of text................................................................................ 6

Cutting, copying, and pasting text................................................................................. 6

Finding and replacing text............................................................................................. 7 Find and replace specific formatting.........................................................................9 Find and replace paragraph styles............................................................................ 9 Use wildcards (regular expressions)..........................................................................9

Inserting special characters........................................................................................ 10 Inserting non-breaking spaces and hyphens...........................................................11 Inserting en and em dashes..................................................................................... 11

Formatting paragraphs................................................................................................ 12 Setting tab stops and indents..................................................................................14 Changing the default tab stop interval....................................................................15

Formatting characters................................................................................................. 15

Autoformatting............................................................................................................. 16

Creating numbered or bulleted lists............................................................................ 17 Using the Bullets and Numbering toolbar...............................................................18 Example: configuring a nested list..........................................................................18

Using footnotes and endnotes...................................................................................... 20 Inserting footnotes/endnotes................................................................................... 21 Defining the format of footnotes/endnotes..............................................................21

Checking spelling and grammar..................................................................................22

Using built-in language tools....................................................................................... 24 Using paragraph and character styles.....................................................................24 Using Tools > Language.......................................................................................... 24 Using language settings in Options.........................................................................24 Using the status bar................................................................................................. 25

Using synonyms and the thesaurus.............................................................................26

Hyphenating words...................................................................................................... 27 Automatic hyphenation............................................................................................ 27 Manual hyphenation................................................................................................ 29

Using AutoCorrect....................................................................................................... 29

Using word completion................................................................................................ 30

Using AutoText............................................................................................................. 31 Creating AutoText.................................................................................................... 31

Working with Text

3

Inserting AutoText................................................................................................... 32 Printing a list of AutoText entries............................................................................32

Line numbering............................................................................................................ 33

Tracking changes to a document.................................................................................34 Preparing a document for review............................................................................ 34 Recording changes................................................................................................... 35 Accepting or rejecting changes............................................................................... 36 Merging modified documents.................................................................................. 37 Comparing documents............................................................................................. 37

Adding other comments............................................................................................... 38

Linking to another part of a document........................................................................39 Using cross-references............................................................................................ 39 Using bookmarks..................................................................................................... 39 Using hyperlinks...................................................................................................... 39 Inserting hyperlinks using the Navigator................................................................40 Inserting hyperlinks using a dialog box...................................................................41 Editing hyperlinks.................................................................................................... 42

Switching between insert and overwrite mode...........................................................42

Counting the words in a selection................................................................................ 42

Changing the case of selected text..............................................................................43

4

Working with Text

Introduction

This chapter covers the basics of working with text in Writer, the word-processing component of (OOo). It assumes that you are familiar with the use of a mouse and keyboard and that you have read about Writer's menus and toolbars and other topics covered in Chapter 1 (Introducing Writer).

We recommend that you also follow the suggestions in Chapter 2 (Setting up Writer) about displaying formatting aids, such as end-of-paragraph marks, and selecting other setup options.

When you have read this chapter, you should know how to: ? Select, cut, copy, paste, and move text ? Find and replace text ? Insert special characters ? Format paragraphs and characters ? Create numbered or bulleted lists ? Check spelling, use the thesaurus, and choose hyphenation options ? Use the autocorrection, word completion, autotext, and line numbering features ? Track changes, undo and redo changes, and insert notes ? Link to other parts of a document

Selecting text

Before you can do anything with text, you need to select it. Selecting text in Writer is similar to selecting anything in other applications.

In addition to selecting blocks of text, you can select items that are not consecutive, and columns (vertical blocks) of text.

Selecting items that are not consecutive

To select nonconsecutive items (as shown in Figure 1) using the mouse: 1) Select the first piece of text. 2) Hold down the Control (Ctrl) key and use the mouse to select the next piece of text. 3) Repeat as often as needed.

Now you can work with the selected text (copy it, delete it, change the style, and so on).

To select nonconsecutive items using the keyboard: 1) Select the first piece of text. (For more information about keyboard selection of text, see the topic "Navigating and Selecting with the Keyboard" in the Help (F1).) 2) Press Shift+F8. This puts Writer in "ADD" mode. The word ADD appears on the Status Bar. 3) Use the arrow keys to move to the start of the next piece of text to be selected. Hold down the Shift key and select the next piece of text. 4) Repeat as often as required.

Selecting text

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