70 - Front page | U.S. Department of the Treasury



CHAPTER 600 – MISSION SUPPORT70 – Personnel70.26 New Employee Onboarding 70.26.1 Purpose.This section establishes the responsibilities required to onboard a new employee to the Treasury Inspector General for Tax Administration (TIGTA). Functional offices may have additional requirements to the steps identified in this manual section.As an organization that values its employees, it is critical for TIGTA to develop and deliver an engaging new employee onboarding experience that motivates, energizes, and helps new employees assimilate into their position. The Bureau of the Fiscal Service/Administrative Resource Center (BFS/ARC) staff begins the onboarding process using TIGTA’s Entrance on Duty System (EODS). The Office of Mission Support/Human Capital & Personnel Security (OMS/HC&PS) provides resources to the manager and new employee to assist in the efficient and timely onboarding of the new employee. The manager works directly with the new employee to orient the new employee to TIGTA and his/her local office. The Manager’s Employee Orientation Checklist provides systematic processes and guidelines for completing all onboarding activities. 70.26.2 EODS On-line On-boarding.The Entrance on Duty System (EODS), and its associated CareerOrientation (CO) application, is an integrated system that captures new hire information, eliminating the need for duplicate data entry into other systems. CareerLauncher is a public, non-secure website that is provided to the candidate at the point an offer is extended. This site provides common information on the employment process, Federal benefits, holidays, pay programs, appointment types, as well as the benefits of working at TIGTA, its mission, history, and leadership. CareerOrientation is a secure employee self-service system that enables the employee to complete the new hire documents remotely, before the first day of work. The site includes personal information such as; job location, job title, onboarding data, as well as segment-based information including appointment type, pay plan, contact information, and TIGTA specific benefits. The two EODS Sites (CareerLauncher and CareerOrientation) allow the user to move quickly and efficiently through the onboarding process, while all necessary content and functionality is automatically populated throughout the next sections. Questions arising during, or related to the EODS On-line Orientation should be referred to employeeorientation@tigta..70.26.3 TIGTA New Employee Orientation Website.The TIGTA New Employee Orientation website is designed to provide new employees with the specific tools, resources, and the knowledge necessary to become a successful and productive TIGTA employee.The website also provides managers with the tools and information needed to help ensure new employees have a meaningful on-boarding experience and is available on the TIGTA homepage under Personnel/Employee Orientation. The Manager’s Employee Orientation Checklist is provided to assist the manager and others involved in the process of onboarding employees with the tools and information necessary to efficiently and effectively orient a new employee to TIGTA and his/her local office. The Manager’s Checklist provides a step-by-step process for completing the employee onboarding process. The NEO website includes a TIGTA Quick Reference Guide and list of Frequently Asked Questions (FAQ’s), and frequently used TIGTA acronyms for new employees. The website also includes a TIGTA New Employee Welcome Video from the Inspector General. On the site, you will also find a TIGTA “Meet our Leaders” organizational chart that includes the names and photos of all members of our Office of Chief Counsel and our Deputy and Assistant Inspector Generals. The website is divided into sections that each new employee must complete and/or review during their first few weeks at TIGTA. Refer all questions arising during the TIGTA New Employee Orientation to HC&PS at: employeeorientation@tigta..70.26.4 Responsibilities.Bureau of the Fiscal Service Manage the online EOD websites in conjunction with TIGTA Human Capital & Personnel Security (HC&PS);Collect and process all necessary forms from new employees via the EODS website and the BFS Secure e-mail System (Zixmail); Send the “External Employee Selection” e-mail to the manager. This e-mail includes the name of the employee, their manager, and the employee’s Entrance on Duty date (EOD); Send reporting instructions to each new employee and his/her manager containing the link to the EODS Online Orientation site, particulars about the new employees’ selection (i.e., position, annual salary, type of appointment, and effective date), and a contact for questions about reporting to the office. TIGTA Human Capital & Personnel SecurityOversee the TIGTA onboarding process;Ensure the NEO website information is current;Adjust the NEO program as needed;Assign mandatory online and classroom training to new employees (i.e., TIGTA New Employee Training Curriculum due within 60 days), and track completion via the Integrated Talent Management System (ITMS). The Mandatory New Employee Orientation Briefing orients new employees to the Performance Management, Equal Employment Opportunity, Reasonable Accommodations, and Personnel Security Programs;Prepare the new employee welcome and congratulatory e-mails and manager reminder e-mail; Send e-mail to the Security Awareness Training coordinator, TIGTA OMS Records Management, TIGTA IRS Data Access Liaison, and OIT, informing them of the new employee’s EOD date, post of duty, and manager; Send reminder e-mail to the manager a week before their new employee’s EOD date. This e-mail refers managers to the NEO website, the Manager’s Employee Orientation Checklist, and other guidance. The e-mail also includes all forms that require an original signature (some forms may not be signed electronically) from the new employee;Send the welcome e-mail to the new employee on their first day and copy their immediate manager and executive. This e-mail welcomes the new employee to TIGTA and refers them to the TIGTA NEO website and the employeeorientation@tigta. mailbox for assistance; Send the congratulatory e-mail to the new employee during their second week of work and copy their manager and executive; Manage, update, and maintain the TIGTA EODS in conjunction with BFS;Monitor the employeeorientation@tigta. mailbox for customer questions.TIGTA ManagersReview the selection notifications provided by BFS and contact BFS with questions concerning the employee’s selection;Verify positions requiring the filing of an Office of Government Ethics (OGE), Form 450 Confidential Financial Disclosure Report. If required, managers must provide the employee with information on where to obtain and file the form. Please refer to Chapter 700-30 for more information; Follow the Manager’s Employee Orientation Checklist and utilize the Onboarding Tool Kit to ensure the new employee is adequately oriented to TIGTA. Ensure the employee completes and reviews all requirements on the TIGTA New Employee Orientation website; Ensure required onboarding forms are complete, copies provided to the employee, and completed forms e-mailed to the BFS Processing Branch via the BFS Secure e-mail System (Zixmail) or faxed to BFS at 304-480-8295 within three (3) business days of employee Entry on Duty (EOD). To send the new employee onboarding forms to BFS via their secure e-mail system, please follow the linked instructions. Administer the Oath of Office;Sign and date the Manager’s Employee Orientation Checklist certifying the new employee has completed the necessary steps. Provide a signed copy to the employee and maintain a signed copy in the Employee Drop File for three years.EmployeesComplete all requirements in the TIGTA EODS; Provide manager with completed required forms on the first day of employment; Review the TIGTA New Employee Orientation website and complete all requirements on the Manager’s Employee Orientation Checklist. 70.26.5 Filing an OGE Form 450, Confidential Financial Disclosure Report.Office of Government Ethics regulations require certain Government employees to file confidential financial disclosure reports. ?This requirement ensures compliance with conflict of interest laws and standards of conduct regulations. Outlined in Chapter (700)-30.4.2 General Rule for Confidential Filers, lists the TIGTA are positions whose occupants are required to file an OGE Form 450within TIGTA, along with instructions on how to file the form. ................
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