THE STATE OF OHIO

Contract

BETWEEN

THE

STATE OF OHIO

AND

THE

OHIO CIVIL SERVICE

EMPLOYEES ASSOCIATION

LOCAL

AFL-CIO

Ohio Civil Service

Employees Association

M2a0rc1h21, -

PREAMBLE ........................................................................................... 1

ARTICLE 1 ? RECOGNITION ........................................................... 1

1.01 - Exclusive Representation .......................................................... 1 1.02 - Inclusion/Exclusion of Existing Classifications ....................... 1 1.03 - Fiduciary Positions.................................................................... 1 1.04 - Inclusion/Exclusion of New Classifications ............................. 2 1.05 - Bargaining Unit Work............................................................... 2

ARTICLE 2 - NON-DISCRIMINATION ............................................ 3

2.01 - Non-Discrimination .................................................................. 3 2.02 - Agreement Rights ..................................................................... 3 2.03 - Equal Employment Opportunity/Affirmative Action ............... 3

ARTICLE 3 - UNION RIGHTS ........................................................... 4

3.01 - Access ....................................................................................... 4 3.02 - Stewards .................................................................................... 4 3.03 - Union Activities ........................................................................ 5 3.04 - Meeting Space........................................................................... 5 3.05 - Bulletin Boards ......................................................................... 6 3.06 - Mail Service .............................................................................. 6 3.07 - Union Orientation ..................................................................... 6 3.08 - Information Provided to the Union ........................................... 6 3.09 - Printing of Agreement............................................................... 6 3.10 - Union Leave .............................................................................. 7 3.11 - Union Requests for Time Off.................................................... 8 3.12 - Union Offices ............................................................................ 9

ARTICLE 4 ? CHECKOFF .................................................................. 9

4.01 - Dues Deduction ......................................................................... 9 4.02 - Fair Share Fee ........................................................................... 10 4.03 - Maintenance of Membership .................................................... 10 4.04 - Religious Accommodation Pursuant to Title VII ..................... 10 4.05 - Indemnification ......................................................................... 11

ARTICLE 5 - MANAGEMENT RIGHTS........................................... 11

ARTICLE 6 - PROBATIONARY EMPLOYEES .............................. 12

6.01 - Probationary Periods ................................................................. 12

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6.02 - Conversion of Temporary, Intermittent, Interim, Welfare to Work Initiative or Seasonal Employees .............................................. 14

ARTICLE 7 - OTHER THAN PERMANENT POSITIONS............. 14

7.01 - Temporary Positions ................................................................. 14 7.02 - Interim Positions ....................................................................... 15 7.03 - Intermittent Positions ................................................................ 15 7.04 - Seasonal Employees.................................................................. 16 7.05 - Salaries of Interim Positions and Non-Intermittent 1,000 Hour Assignments Positions......................................................................... 16 7.06 - Seasonal, Intermittent, Interim, Temporary Overtime .............. 16 7.07 - Welfare to Work Initiative Participants .................................... 16 7.08 - Work Scheduling....................................................................... 16 7.09 - Project Employees..................................................................... 17 7.10 - Temporary Working Level Pay Supplements ........................... 17

ARTICLE 8 - LABOR/MANAGEMENT COMMITTEES............... 17

8.01 - Agency Committees .................................................................. 17 8.02 - Committee Purpose and Agenda ............................................... 17 8.03 - Time Off.................................................................................... 18 8.04 - Labor/Management Relations ................................................... 18 8.05 - Joint Information Technology (IT) Committee ........................ 18

ARTICLE 9 - OHIO EMPLOYEE ASSISTANCE PROGRAM ...... 20

9.01 - Joint Promotion ......................................................................... 20 9.02 - Ohio EAP Advisory Committee ............................................... 20 9.03 - Ohio EAP Steward Training ..................................................... 20 9.04 - Employee Participation in Ohio EAP ....................................... 21

ARTICLE 10 - CHILD CARE .............................................................. 21

10.01 - Child Care Expenses Reimbursement Program ...................... 21 10.02 - Dependent Care Spending Account Program ......................... 22 10.03 - Communication of Programs to Employees ........................... 23

ARTICLE 11 - HEALTH AND SAFETY ............................................ 23

11.01 - General Duty ........................................................................... 23 11.02 - Personal Protective Clothing and Equipment ......................... 23 11.03 - Unsafe Conditions................................................................... 23 11.04 - Workplace Violence................................................................ 24 11.05 - Communicable Diseases ......................................................... 24

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11.06 - The Right-to-Know About Toxic Substances ......................... 25 11.07 - First Aid and CPR (Cardiopulmonary Resuscitation)............. 25 11.08 - Video Display Terminals ........................................................ 26 11.09 - Working Alone........................................................................ 26 11.10 - Asbestos .................................................................................. 26 11.11 - Concern for Pregnancy Hazards ............................................. 27 11.12 - Health and Safety Committees................................................ 27 11.13 - Physical Exams ....................................................................... 28 11.14 - Duty to Report......................................................................... 29 11.15 - Vehicle Inspection................................................................... 29 11.16 - Water and Restroom Facilities ................................................ 29 11.17 - Personal Property .................................................................... 29 11.18 - Lounge Areas .......................................................................... 29 11.19 - Emergency Phone Use ............................................................ 29

ARTICLE 12 - STAFFING CONCERNS............................................ 29

ARTICLE 13 - WORK WEEK, SCHEDULES AND OVERTIME.. 30

13.01 - Standard Work Week .............................................................. 30 13.02 - Work Schedules ...................................................................... 30 13.03 - Meal Periods ........................................................................... 31 13.04 - Rest Periods............................................................................. 31 13.05 - Reassignments Within Institutions.......................................... 31 13.06 - Report-In Locations ................................................................ 32 13.07 - Overtime.................................................................................. 33 13.08 - Call-Back Pay ......................................................................... 34 13.09 - Report Pay............................................................................... 34 13.10 - Payment for Overtime ............................................................. 34 13.11 - Wash-Up Time ........................................................................ 35 13.12 - Stand-By Pay........................................................................... 36 13.13 - Flextime/Four Day Work Week.............................................. 36 13.14 - Shift Rotation, Swing Shifts and Split Shifts .......................... 36 13.15 - Emergency Leave.................................................................... 37 13.16 - Time Clocks ............................................................................ 38

ARTICLE 14 - QUALITY SERVICES THROUGH PARTNERSHIP ..................................................................................... 38

14.01 - Statement of Principle ............................................................. 38 14.02 - Scope of Activities .................................................................. 39 14.03 - Steering Committees ............................................................... 40 14.04 - Training ................................................................................... 40 14.05 - Employment Security Assurances .......................................... 40

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ARTICLE 15 - EMPLOYMENT SECURITY .................................... 41

ARTICLE 16 ? SENIORITY ................................................................ 42

16.01 - Definitions............................................................................... 42 16.02 - Exceptions ............................................................................... 43 16.03 - Ties.......................................................................................... 44 16.04 - Seniority Rosters ..................................................................... 45 16.05 - Statewide Seniority Credit Tribunal ....................................... 45

ARTICLE 17 - PROMOTIONS, TRANSFERS, DEMOTIONS AND RELOCATIONS........................................................................... 46

17.01 - Policy ...................................................................................... 46 17.02 - Definitions............................................................................... 47 17.03 - Posting..................................................................................... 48 17.04 - Applications ............................................................................ 48 17.05 - Selection .................................................................................. 49 17.06 - Proficiency Instruments/Assessments ..................................... 51 17.07 - Permanent Transfers ............................................................... 51 17.08 - Permanent Relocation ............................................................. 52 17.09 - Nepotism ................................................................................. 53 17.10 - ODOT Temporary Work Assignment..................................... 53

ARTICLE 18 ? LAYOFFS .................................................................... 53

18.01 - Layoffs .................................................................................... 53 18.02 - Guidelines ............................................................................... 53 18.03 - Implementation of Layoff Procedure ...................................... 54 18.04 - Bumping in the Same Office, Institution or County ............... 55 18.05 - Bumping in the Agency Geographic Jurisdiction ................... 55 18.06 - Previously Held Classifications .............................................. 56 18.07 - Bumping Outside the Unit ...................................................... 56 18.08 - Limits ...................................................................................... 57 18.10 - Classification Groupings......................................................... 57 18.11 - Recall ...................................................................................... 57 18.12 - Bidding Rights for Employees on Layoff ............................... 58 18.13 - Reemployment ........................................................................ 58 18.14 - Placement ................................................................................ 59 18.15 - Service Credits ........................................................................ 59 18.16 - Inter-Agency Merger............................................................... 59 18.17 - Alternate Procedures ............................................................... 59 18.18 - Layoff Committee ................................................................... 59 18.19 - Notice to Other Agencies ........................................................ 59

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ARTICLE 19 - WORKING OUT OF CLASS..................................... 60

19.01 - Position Descriptions .............................................................. 60 19.02 - Grievance Steps....................................................................... 60 19.03 - Holding Classes....................................................................... 63 19.04 - No Pre-positioning .................................................................. 63

ARTICLE 20 ? BENEFITS ................................................................... 63

20.01 - Health Care, Eligibility, Open Enrollment.............................. 63 20.02 - Joint Health Care Committee (JHCC) .................................... 67 20.03 - Health Plan Characteristics ..................................................... 71 20.04 - Health Plan Selection and Contracting ................................... 86 20.05 - Employee Costs....................................................................... 86 20.06 - Voluntary Supplemental Benefit Plans ................................... 89

ARTICLE 21 - UNION BENEFITS TRUST ....................................... 89

21.01 - Trust Governance .................................................................... 89 21.02 - Trust Benefits for State Employees ........................................ 90 21.03 - Payroll Deductions .................................................................. 90 21.04 - Administrative Agreement Between the Union Benefits Trust and the Employer ....................................................................... 91 21.05 - Payments ................................................................................. 91 21.06 - Non-Bargaining Unit Coverages for State Employees ........... 91

ARTICLE 22 - PERFORMANCE EVALUATION............................ 92

22.01 - Use .......................................................................................... 92 22.02 - Limits ...................................................................................... 92 22.03 - Appeals.................................................................................... 92

ARTICLE 23 - PERSONNEL RECORDS .......................................... 93

23.01 - Personnel Files ........................................................................ 93 23.02 - Review of Personnel Files....................................................... 93 23.03 - Employee Notification ............................................................ 94

ARTICLE 24 ? DISCIPLINE ............................................................... 94

24.01 - Standard .................................................................................. 94 24.02 - Progressive Discipline............................................................. 94 24.03 - Supervisory Intimidation......................................................... 95 24.04 - Investigatory Interview ........................................................... 96 24.05 - Pre-Discipline.......................................................................... 96

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24.06 - Imposition of Discipline.......................................................... 97 24.07 - Prior Disciplinary Actions ...................................................... 98 24.08 - Polygraph Stress Tests ............................................................ 98 24.09 - Drug Testing ........................................................................... 98 24.10 - Employee Assistance Program (EAP) .................................... 99

ARTICLE 25 - GRIEVANCE PROCEDURE..................................... 99

25.01 - Process .................................................................................... 99 25.02 - Grievance Steps....................................................................... 101 25.03 - Arbitration Procedures ............................................................ 104 25.04 - Grievance Procedure Committees........................................... 105 25.05 - Arbitration/Mediation Panels .................................................. 106 25.06 - Time Limits............................................................................. 106 25.07 - Time Off, Meeting Space and Telephone Use ........................ 107 25.08 - Other Grievance Resolution Methods..................................... 107 25.09 - Relevant Witnesses and Information ...................................... 107 25.10 - Expedited Arbitration Procedure ............................................ 107 25.11 - Non-Traditional Arbitration .................................................... 108 25.12 - Attendance .............................................................................. 109 25.13 - Joint Training .......................................................................... 109 25.14 - Miscellaneous.......................................................................... 109

ARTICLE 26 ? HOLIDAYS ................................................................. 109

26.01 - Observance.............................................................................. 109 26.02 - Holiday Pay............................................................................. 110 26.03 - Work on Holidays ................................................................... 110 26.04 - Eligibility for Holiday Pay ...................................................... 110

ARTICLE 27 - PERSONAL LEAVE................................................... 111

27.01 - Eligibility for Personal Leave ................................................. 111 27.02 - Personal Leave Accrual .......................................................... 111 27.03 - Charge of Personal Leave ....................................................... 111 27.04 - Notification and Approval of Use of Personal Leave ............. 111 27.05 - Prohibitions ............................................................................. 112 27.06 - Conversion or Carry Forward of Personal Leave Credit at Year's End ........................................................................................... 112 27.07 - Conversion of Personal Leave Credit Upon Separation from Service ................................................................................................. 112 27.08 - Transfer of Personal Leave Credit .......................................... 112 27.09 - Leave Availability ................................................................... 112

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ARTICLE 28 - VACATIONS ............................................................... 112

28.01 - Rate of Accrual ....................................................................... 112 28.02 - Maximum Accrual .................................................................. 113 28.03 - Procedure ................................................................................ 113 28.04 - Payment upon Separation........................................................ 114 28.05 - Disposition of Work During Vacation .................................... 114 28.06 - Leave Availability ................................................................... 114

ARTICLE 29 - SICK LEAVE ............................................................... 115

29.01 - Definitions: Sick Leave for State Employees ......................... 115 29.02 - Sick Leave Accrual ................................................................. 115 29.03 - Notification ............................................................................. 116 29.04 - Sick Leave Policy.................................................................... 117 29.05 - Carry-Over and Conversion .................................................... 119 29.06 - Leave Donation Program ........................................................ 120 29.07 - Sick Leave Pilot Programs ...................................................... 121 29.08 - Leave Availability ................................................................... 122

ARTICLE 30 - OTHER LEAVES WITH PAY .................................. 122

30.01 - Jury Duty................................................................................. 122 30.02 - Military Leave......................................................................... 122 30.03 - Bereavement Leave ................................................................. 123 30.04 - Voting...................................................................................... 124 30.05 - Witness Duty........................................................................... 124 30.06 - Professional Meetings ............................................................. 124 30.07 - Civic Duty ............................................................................... 124 30.08 - Paid Adoption/Childbirth Leave ............................................. 125

ARTICLE 31 - LEAVES OF ABSENCE ............................................. 127

31.01 - Unpaid Leaves......................................................................... 127 31.02 - Military Leave......................................................................... 128 31.03 - Application for Leave ............................................................. 129 31.04 - Authorization for Leave .......................................................... 129 31.05 - Failure to Return from Leave .................................................. 129 31.06 - Application of the Family and Medical Leave Act ................. 129

ARTICLE 32 ? TRAVEL ...................................................................... 129

32.01 - Overnight Stays....................................................................... 129 32.02 - Personal Vehicle ..................................................................... 129 32.03 - Travel Reimbursement ............................................................ 130

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