AGREEMENT BETWEEN CITY OF COLUMBUS And FRATERNAL …

AGREEMENT BETWEEN

CITY OF COLUMBUS And

FRATERNAL ORDER OF POLICE CAPITAL CITY LODGE NO. 9

DECEMBER 9, 2011 - DECEMBER 8, 2014

TABLE OF CONTENTS

Page ARTICLE 1 - DEFINITIONS ............................................................................................ 1

1.1 Definitions...................................................................................................... 1 ARTICLE 2 - CONTRACT .............................................................................................. 3

2.1 Contract. ....................................................................................................... 3 2.2 Purpose. ....................................................................................................... 3 2.3 Legal References. ........................................................................................ 3 2.4 Sanctity of Contract. ..................................................................................... 4 2.5 Enforceability of Contract.............................................................................. 4 2.6 Contract Compliance Administrator. ............................................................. 4 2.7 Past Benefits and Practices.......................................................................... 4 ARTICLE 3 - RECOGNITION ......................................................................................... 5 3.1 Recognition................................................................................................... 5 3.2 Bargaining Units. .......................................................................................... 5 ARTICLE 4 - LODGE SECURITY................................................................................... 5 4.1 Dues Deduction. ........................................................................................... 5 4.2 Fair Share Fee.............................................................................................. 6 4.3 Bulletin Boards. ............................................................................................ 7 4.4 Ballot Boxes.................................................................................................. 7 4.5 Bargaining Unit Meetings.............................................................................. 7 4.6 Use of Intra-Departmental Mails. .................................................................. 7 4.7 Use of the City Phone System...................................................................... 8 4.8 Mass E-Mailing. ............................................................................................ 8 4.9 Limitations on Lodge Communications. ........................................................ 8 4.10 Contract Training. ........................................................................................ 8 ARTICLE 5 - NON-DISCRIMINATION............................................................................ 9 5.1 Joint Pledge.................................................................................................. 9 5.2 City Pledge. .................................................................................................. 9 5.3 Lodge Pledge. .............................................................................................. 9 ARTICLE 6 - REPRESENTATION.................................................................................. 9 6.1 Lodge Official Representation. ..................................................................... 9 6.2 FOP State or Grand Lodge Officer. ............................................................ 10 6.3 Release of Grievance Chairperson............................................................. 10 6.4 Lodge Officials Roster. ............................................................................... 11 6.5 Lodge Time Bank. ...................................................................................... 11 6.6 Additional Release...................................................................................... 11 6.7 Establishment of Lodge Representatives. .................................................. 12 ARTICLE 7 - MANAGEMENT RIGHTS ........................................................................ 12 7.1 Management Rights. .................................................................................. 12 ARTICLE 8 - INTERNAL INVESTIGATION PROCEDURES ....................................... 14 8.1 Scope. ........................................................................................................ 14 8.2 Right to Representation. ............................................................................. 14 8.3 Right to Disclosure. .................................................................................... 15 8.4 Supervisory Action...................................................................................... 15

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8.5 Investigation Questioning. .......................................................................... 16 8.6 Legal Rights................................................................................................ 16 8.7 Conduct of Interview. .................................................................................. 16 8.8 Record of Interviews. .................................................................................. 17 8.9 Insubordination. ........................................................................................... 17 8.10 Admissibility of Evidence. ......................................................................... 17 8.11 Polygraph Examination............................................................................. 17 8.12 Complaints................................................................................................ 19 8.13 Access to Records.................................................................................... 20 8.14 Investigation Outcome. ............................................................................. 20 8.15 Internal Affairs Summary Sheet. ............................................................... 21 8.16 Violation.................................................................................................... 21 8.17 Relieved from Assignment or Duty. ........................................................... 21 ARTICLE 9 - EXTERNAL INVESTIGATION PROCEDURES ...................................... 21 9.1 External Investigation Procedures. ............................................................. 21 ARTICLE 10 - CORRECTIVE/DISCIPLINARY ACTION AND RECORDS................... 22 10.1 Corrective/Disciplinary Action for Cause................................................... 22 10.2 Positive Corrective Action......................................................................... 22 10.3 Progressive Action.................................................................................... 22 10.4 Responsibility for Imposition of Discipline................................................. 22 10.5 Notification to Members. ........................................................................... 23 10.6 Probationary Period. ................................................................................. 23 10.7 Leave Forfeiture Option in Lieu of Departmental Hearing......................... 23 10.8 Action Pending Departmental Hearing. .................................................... 24 10.9 Departmental Hearings............................................................................. 25 10.10 Retention of Records. ............................................................................. 25 10.11 Administrative Use.................................................................................. 28 10.12 Disciplinary Tracking System.................................................................. 28 10.13 Review of Personnel Files. ..................................................................... 29 10.14 Inaccurate Documents............................................................................ 30 10.15 Member's Acknowledgment.................................................................... 30 ARTICLE 11 - ASSIGNMENTS AND TRANSFERS..................................................... 30 11.1 General Guidelines. .................................................................................. 30 11.2 Temporary Assignments........................................................................... 34 11.3 Selection Criteria. ..................................................................................... 34 11.4 Administrative Reassignments. ................................................................ 36 11.5 Assignment Abolishment. ......................................................................... 37 11.6 Restricted Duty Guidelines. ...................................................................... 37 11.7 Job Descriptions. ...................................................................................... 37 11.8 Seniority.................................................................................................... 37 ARTICLE 12 - GRIEVANCE PROCEDURE ................................................................. 38 12.1 Definition................................................................................................... 38 12.2 Qualification.............................................................................................. 38 12.3 Jurisdiction................................................................................................ 38 12.4 Duties of Grievance Chairperson.............................................................. 38 12.5 Grievance Procedure................................................................................ 38

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12.6 Arbitration Panel. ...................................................................................... 43 12.7 Time Off for Presenting Grievances. ........................................................ 44 12.8 Access to Documents and Other Materials............................................... 44 12.9 Lodge Representative. ............................................................................. 44 12.10 Time Limits. ............................................................................................ 44 12.11 Representatives in Meetings. ................................................................. 45 12.12 Grievance Forms. ................................................................................... 45 12.13 Non-Discrimination. ................................................................................ 45 12.14 Definition of "Working Days". .................................................................. 45 12.15 Miscellaneous. ........................................................................................ 45 ARTICLE 13 - LABOR RELATIONS COMMITTEE...................................................... 46 13.1 Philosophy. ............................................................................................... 46 13.2 Role of Participants. ................................................................................. 46 13.3 Commitments. .......................................................................................... 46 13.4 Structure. .................................................................................................. 47 13.5 Suspension or Modification of Contract. ................................................... 48 13.6 Meetings. .................................................................................................. 48 ARTICLE 14 - WORK RULES AND DIVISION DIRECTIVES ...................................... 49 14.1 Rules and Directives................................................................................. 49 ARTICLE 15 - PROMOTIONS ...................................................................................... 49 15.1 Promotional Criteria. ................................................................................. 49 15.2 Lodge Consultation................................................................................... 52 15.3 Promotional Examination Procedure. ....................................................... 52 15.4 Dispute Resolution. .................................................................................. 55 15.5 One Round Modified Appeal Process Involving Subject Matter Experts. . 56 15.6 Limited Appeal Process for Written Work Sample Component.................. 57 15.7 Police Deputy Chief Appointments. ........................................................... 57 15.8 Limited Appointments. ............................................................................... 58 15.9 Miscellaneous............................................................................................ 58 ARTICLE 16 - NO STRIKE, NO LOCKOUT ................................................................. 58 16.1 No Strike.................................................................................................. 58 16.2 No Lockout. .............................................................................................. 58 ARTICLE 17 - EMPLOYEE ALCOHOL AND DRUG TESTING ................................... 58 17.1 Statement of Policy................................................................................... 58 17.2 Notice of Policy. ........................................................................................ 59 17.3 Definitions................................................................................................. 59 17.4 Prohibitions............................................................................................... 59 17.5 Drug and Alcohol Testing Permitted. ........................................................ 60 17.6 Order to Submit to Testing........................................................................ 60 17.7 Test to be Conducted. .............................................................................. 61 17.8 Drug Testing Standards (HHS Standards)................................................ 64 17.9 Disciplinary Action. ................................................................................... 64 17.10 Right of Appeal. ...................................................................................... 66 17.11 Voluntary Request for Assistance........................................................... 66 17.12 Treatment/Rehabilitation Costs. ............................................................. 66 17.13 Employee Assistance Program............................................................... 67

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17.14 Duty Assignment After Treatment........................................................... 67 17.15 Records Retention and Use.................................................................... 67 17.16 Changes in Testing Procedures. ............................................................ 68 17.17 Conflict with Other Laws. ........................................................................ 68 ARTICLE 18 - HEALTH AND PHYSICAL FITNESS .................................................... 68 18.1 Scope. ...................................................................................................... 68 18.2 Program Design........................................................................................ 68 18.3 Health and Wellness Educational Program. ............................................. 69 18.4 Physical Fitness Test (PFT)...................................................................... 69 18.5 Body Composition Analysis. ..................................................................... 70 18.6 Participation Incentive. ............................................................................. 70 18.7 Confidentiality. .......................................................................................... 70 18.8 Incentive Program. ................................................................................... 70 ARTICLE 19 - MISCELLANEOUS................................................................................ 76 19.1 Safe Equipment. ....................................................................................... 76 19.2 Layoffs. ..................................................................................................... 76 19.3 Performance Evaluation. .......................................................................... 76 19.4 Contracting Out/Civilianization.................................................................. 77 19.5 Assignment of City-Supplied Motor Vehicles. ........................................... 77 19.6 Contract Copies. ....................................................................................... 78 19.7 Fitness Examinations................................................................................ 78 19.8 No Smoking. ............................................................................................. 78 ARTICLE 20 - WAGES ................................................................................................. 79 20.1 Wages. ..................................................................................................... 79 20.2 Member's Contribution to Pension Fund................................................... 81 20.3 Application of Hourly Rates. ..................................................................... 82 ARTICLE 21 - PAY PLAN ADMINISTRATION ............................................................ 83 21.1 The Plan. .................................................................................................. 83 21.2 Working Out of Rank Pay. ........................................................................ 84 21.3 Specific Personnel Actions. ...................................................................... 84 ARTICLE 22 - HOURS OF WORK AND OVERTIME ................................................... 86 22.1 Definitions................................................................................................. 86 22.2 Overtime Policy. ....................................................................................... 86 22.3 Overtime. .................................................................................................. 86 22.4 Deviation Pay. .......................................................................................... 87 22.5 Overtime Scheduling. ............................................................................... 88 22.6 Special Duty. ............................................................................................ 88 22.7 Report in Pay/Call in Pay/Court Pay. ........................................................ 89 22.8 Election of Cash Payments....................................................................... 92 22.9 Compensatory Time. ................................................................................ 92 22.10 Substitute Time....................................................................................... 92 22.11 Canine Handlers. .................................................................................... 93 22.12 No Pyramiding. ....................................................................................... 93 ARTICLE 23 - SHIFT DIFFERENTIAL ......................................................................... 94 23.1 Shift Differential Pay Rates....................................................................... 94 23.2 Eligibility.................................................................................................... 94

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