Room Utilization - THIS DAILY REPORT MUST SHOW IN …



Room Utilization - THIS DAILY REPORT MUST SHOW IN DETAIL THE

STATUS OF ALL ROOMS BY FLOOR ORDER. IT SHOULD ALSO LIST IN A SUMMARY RECAP,

THE NUMBER OF AVAILABLE ROOMS BY FLOOR, AND GIVE A PERCENTAGE OF AVAILABILITY

BY FLOOR, THE NUMBER OF ROOMS SCHEDULED FOR MAINTENANCE BY FLOOR, PERCENT OF

MAINTENANCE PER FLOOR, THE NUMBER OF ROOMS BOOKED PER FLOOR, AND PERCENT OF

OCCUPANCY BY FLOOR. FINAL TOTAL SUMMARY SHOULD INCLUDE OVERALL BOOKED

PERCENTAGE, OVERALL MAINTENANCE PERCENTAGE, AND OVERALL AVAILABILITY

PERCENTAGE.

Room Maintenance Schedule - REPORT MUST LIST ROOMS SCHEDULED FOR MAINTENANCE BY FLOOR WITHIN CONTRACTOR CODE AND SHOULD INCLUDE THE WORK ORDER NUMBER, THE MAINTENANCE CODE, DESCRIPTION OF THE MAINTENANCE, THE SCHEDULED

DATE OF THE MAINTENANCE, AND THE DATE OF ROOM AVAILABILITY.

- MUST REPORT ALL MAINTENANCE PERFORMED TO THE

GIVEN ROOM SORTED BY FLOOR AND SHOULD INCLUDE THE WORK ORDER NUMBER,

CONTRACTOR CODE, THE MAINTENANCE CODE, DESCRIPTION OF THE MAINTENANCE, THE

DATE OF THE MAINTENANCE, AND DURATION OF THE MAINTENANCE, AND ASSOCIATED

COSTS, TOTALS PER ROOM SHOULD SHOW TOTAL MAINTENANCE COSTS INCURRED.

Guest Confirmation - MUST BE SEQUENCED BY ZIP CODE TO ENSURE BULK

RATE MAILING DISCOUNTS BY THE POST OFFICE. THE REPORT SHOULD BE IN A LETTER

FORMAT ADDRESSED TO THE GUEST, CONFIRMING RESERVATION, AND INCLUDE ROOM

NUMBER(S) DATE OF RESERVATION, AND THE FOLLOWING INFORMATION WHEN APPLICABLE:

- GARAGE PARKING SPACE NUMBER

- CONFERENCE ROOM CONFIRMATION (DATE(S), TIME, CONFERENCE ROOM NUMBER)

- FACILITY RESERVATIONS [HEALTH CLUB, BEAUTY SALON] (DATE(S), TIME)

- CAR RENTAL/LIMOUSINE SERVICE (DATE(S), TIME)

Gift Store Sales Report - THIS REPORT MUST INCLUDE DAILY, WEEKLY, AND

MONTHLY FIGURES AND SHOULD SHOW THE SALES PERSON ID, INVENTORY NUMBER, ITEM

DESCRIPTION, RETAIL PRICE, QUANTITY SOLD, EXTENSION, TYPE OF PAYMENT. REPORT

TOTALS FOR THE SALES PERIOD MUST BE BY THE VARIOUS TYPES OF PAYMENT. FOR THE

DAILY REPORT ONLY, INCLUDE CASH REGISTER TOTAL, CASH SALES TOTAL, CASH

REGISTER OVER/UNDER AMOUNT.

Salon Sales Report - THIS REPORT MUST INCLUDE BE AT THREE LEVELS,

DAILY WEEKLY, AND MONTHLY FIGURES SHOWING THE REPRESENTATIVE'S ID, TYPE OF

PAYMENT, INVENTORY-NUMBER/SERVICE ID, DESCRIPTION, RETAIL PRICE, QUANTITY

SOLD, EXTENSION. REPORT TOTALS FOR THE PERIOD SALES BROKEN DOWN BY THE

VARIOUS TYPES OF PAYMENT, ALSO FOR THE DAILY REPORT ONLY, INCLUDE CASH

REGISTER TOTAL, CASH SALES TOTAL, CASH REGISTER OVER/SHORT AMOUNT.

Health Club Sales Report - THIS REPORT MUST INCLUDE BE AT THREE LEVELS,

DAILY WEEKLY, AND MONTHLY FIGURES SHOWING THE REPRESENTATIVE'S ID, TYPE OF

PAYMENT, INVENTORY-NUMBER/SERVICE ID, DESCRIPTION, PRICE, QUANTITY SOLD,

EXTENSION. REPORT TOTALS FOR THE SALES PERIOD SHOULD BE BY THE TYPES OF

PAYMENT. FOR THE DAILY REPORT ONLY, INCLUDE CASH REGISTER TOTAL, CASH SALES

TOTAL, CASH REGISTER OVER/UNDER AMOUNT.

Annual Analysis - THIS ANNUAL REPORT SHOULD SHOW DATA FOR EACH

QUARTER (WINTER,SPRING,SUMMER,FALL) IN A SUMMARY DETAIL. IT SHOULD LIST IN A

THE AVERAGE NUMBER OF AVAILABLE ROOMS BY FLOOR, THE AVERAGE PERCENTAGE OF

AVAILABILITY BY FLOOR, THE AVERAGE NUMBER OF ROOMS SCHEDULED FOR MAINTENANCE

BY FLOOR, AVERAGE PERCENT OF MAINTENANCE PER FLOOR, THE AVERAGE NUMBER OF

ROOMS BOOKED PER FLOOR, AND AVERAGE PERCENT OF OCCUPANCY BY FLOOR. FINAL

TOTAL SUMMARY SHOULD SHOW OVERALL AVERAGE BOOKED PERCENTAGE, OVERALL OVERALL

MAINTENANCE PERCENTAGE, AND OVERALL AVERAGE AVAILABILITY PERCENTAGE.

W-2 - THIS REPORT WILL PRINT SORTED AND SUBTOTALING ON JOB

CLASSIFICATION, AND WILL INCLUDE: EMPLOYEE ID, EMPLOYEE NAME, SOCIAL SECURITY

NUMBER, JOB CLASSIFICATION, PAY RATE, REG HRS WORKED, OT HOURS WORKED, GROSS

PAY, WITHHOLDINGS (FEDERAL, STATE, LOCAL), NET PAY, CHECK NUMBER.

Pay Checks - THE PAYROLL CHECKS MUST BE PRINTED IN SEQUENCE BY EMPLOYEE

NAME AND INCLUDE: EMPLOYEE ID, EMPLOYEE NAME, SOCIAL SECURITY NUMBER, JOB

CLASSIFICATION, PAY RATE, REG HRS WORKED, OT HOURS WORKED, GROSS PAY,

WITHHOLDINGS (FEDERAL, STATE, LOCAL), NET PAY, CHECK NUMBER.

Car Rental Maintenance - MUST REPORT ALL MAINTENANCE PERFORMED TO A GIVEN AUTOMOBILE: THE REPORT MUST BE SORTED BY MAKE, MODEL STYLE, COLOR, LICENCE PLATE NUMBER, AND ALSO INCLUDE VIN NUMBER, MECHANIC

CODE, THE MAINTENANCE CODE, DESCRIPTION OF THE MAINTENANCE, THE DATE OF THE

MAINTENANCE, AND DURATION OF THE MAINTENANCE, AND ASSOCIATED COSTS. TOTALS

PER CAR MUST SHOW TOTAL MAINTENANCE COSTS INCURRED. TOTALS PER REPORT MUST

SHOW TOTAL MAINTENANCE COSTS INCURRED.

Conference Room Schedule - MUST BE SEQUENCED BY ROOM LISTING

ALL SCHEDULED BOOKINGS, ASCENDING BY TIME OF DAY AND ALSO INCLUDE: THE NAME OF

THE BOOKER, ROOM NUMBER OF THE BOOKER, NUMBER OF PEOPLE ATTENDING, TITLE OF

EVENT, TIME, AND SPECIAL EQUIPMENT REQUIRED.

Rolodex - MUST BE SEQUENCED BY VENDOR CODE AND CONTAIN: THE

COMPANY NAME, ADDRESS, CITY, STATE, ZIP, TELEPHONE, PRIMARY CONTACT NAME,

SECONDARY CONTACT NAME.

Guest Registration - THIS TRANSACTION MUST CONTAIN ALL INFORMATION REGARDING THE REGISTRATION

AND MUST ALLOW MAINTENANCE TO THE FOLLOWING FIELDS: GUEST NAME, COMPANY NAME,

ROOM BOOKING BEGIN DATE, ROOM BOOKING END DATE. CAR RENTAL INDICATOR, VIDEO

RENTAL INDICATOR, BAR TAB BALANCE, ROOM SERVICE SOCIAL SECURITY NUMBER,

CONFERENCE ROOM IND, GARAGE SPACE AUTO LICENCE NUMBER, AUTO MAKE, AUTO

STYLE, AUTO COLOR, HOME PHONE, BUSINESS PHONE, CREDIT CARD NUMBER, CREDIT

CARD TYPE, ROOM CLASSIFICATION, ROOM ID(S) (FLOOR NUMBER, ROOM NUMBER),

SEASON CODE, RATE CODE, CLIENT TYPE, HEALTH CLUB INFO (COURT SCHEDULE).

Guest Credit Line THIS SCREEN MUST ALLOW TRANSACTIONS FOR BOTH DEPOSITS AND WITHDRAWALS TO

BE PROCESSED AGAINST AN ACCOUNT. THE TRANSACTION WILL REQUIRE ACCOUNT NUMBER,

AMOUNT, AND TRANSACTION TYPE (DEBIT/CREDIT) AND THE TELLER'S IDENTIFICATION

NUMBER. THE SCREEN WILL RETURN WITH AN INDICATION WHETHER THE TRANSACTION WAS

ACCEPTED AND THE CUSTOMERS NAME, ACCOUNT NUMBER AND CURRENT BALANCE. REASONS

FOR NON-ACCEPTANCE OF A TRANSACTION MAY BE AN INVALID ACCOUNT NUMBER,

INSUFFICIENT FUNDS, OR THE STOP TRANSACTION FLAG IS ON.

Room Lookup THIS SCREEN MUST ALLOW A CLERK TO FIND A CUSTOMER'S ROOM NUMBER BY

ENTERING EITHER THE SSN OR LAST NAME. THE SCREEN WILL RETURN WITH THE

CUSTOMER'S FULL NAME, SSN, AND ROOM NUMBER(S).

Guest Account Inquiry - THIS SCREEN MUST ALLOW A CLERK TO DISPLAY A CUSTOMER'S CURRENT BALANCE.

THE CLERK WILL ENTER AN ACCOUNT NUMBER AND RECEIVE THE CUSTOMER'S NAME,

ADDRESS, TELEPHONE NUMBER, CURRENT BALANCE, AND LAST TRANSACTION ISSUED

AGAINST THE ACCOUNT.

Service Charge Maintenance

THIS SCREEN MUST ALLOW A CLERK TO UPDATE INFORMATION FOR SERVICE CHARGES.

IT WILL ALLOW ADDITIONAL SERVICE CHARGE TYPES TO BE ADDED TO THE FILE AND

ALSO CHANGES TO SERVICE CHARGE AMOUNTS FOR EXISTING TYPES.

Org Chart THIS SCREEN MUST SHOW THE HOTEL'S ORGANIZATIONAL CHART AND WILL INCLUDE:

EMPLOYEE ID, EMPLOYEE NAME, JOB CODE, JOB CODE DESCRIPTION, EMPLOYEE STATUS,

ORGANIZATIONAL LEVEL, SUPERVISOR ID, SUPERVISOR NAME: AND IF THE EMPLOYEE IS

A SUPERVISOR, THE STAFF THAT REPORT TO THE GIVEN EMPLOYEE.

Cash Register

THIS SCREEN MUST ACCOMMODATE THE SALES OF THE GIFT SHOP, BEAUTY SALON,

AND THE HEALTH CLUB. IT WILL INPUT THE CUSTOMERS ID, ITEM/SERVICE NUMBER, AND

QUANTITY, LOOKUP THE INVENTORY PRICE, CHECK EOQ, EXTEND THE SALE, CALCULATE

SUBTOTAL, ACCEPT TIPS, AND CALCULATE TAX. AND IF THE EMPLOYEE IS A

SUPERVISOR, THE STAFF THAT REPORT TO THE GIVEN EMPLOYEE.

Library THIS TRANSACTION MUST ALLOWS THE BORROWING AND RETURN OF BOOKS AND VIDEO

TAPES TO THE HOTEL LIBRARY. FIELDS MAINTAINED MUST INCLUDE:

CALL NUMBER, TITLE, MEDIUM, CHECK OUT DATE, DUE DATE, RESTRICTIONS,

AUTHOR/DIRECTOR, PUBLISHER/FILM STUDIO, CLASSIFICATION, SHELF LOCATION,

HOLD/RESERVE INDICATOR, HOLD/RESERVE ROOM NUMBER.

Inventory Maintenance - ALLOWS FOR THE INQUIRY, AND MAINTENANCE OF INVENTORY FOR THE

HEALTH CLUB, BEAUTY SALON, AND GIFT SHOP. FIELDS MAINTAINED MUST INCLUDE:

INVENTORY NUMBER, DESCRIPTION, QOH, QOO, EOQ, SUPPLIER ID, RETAIL PRICE,

SALES HISTORY.

Auto Reservation

TRANSACTION ALLOWS FOR THE INQUIRY ABOUT A SPECIFIC AUTOMOBILE, OR THE

AVAILABILITY OF A TYPE OF CAR FOR RENTAL. ENTER EITHER AUTOMOBILE LICENCE

NUMBER TO FIND THE CURRENT STATUS OF THE CAR (RENTED, UNAVAILABLE-

MAINTENANCE, AVAILABLE), OR ENTER A MAKE AND BODY STYLE TO FIND AN AVAILABLE

CAR IN THAT CLASSIFICATIONS.

Convention/Conference Room Scheduling

ALLOWS FOR THE INQUIRY ABOUT , OR MAINTENANCE OF CONVENTION/CONFERENCE

ROOMS SCHEDULES. ENTER EITHER CONVENTION/CONFERENCE ROOM NUMBER TO RECEIVE

INFORMATION ABOUT THE AVAILABILITY OF THE ROOM

Video Kiosk Intranet - ALLOWS FOR INQUIRY ABOUT, OR MAINTENANCE OF VARIOUS

SCHEDULED EVENTS (SPORTING, SIGHT SEEING, NIGHT CLUB, ENTERTAINMENT). MAINTENANCE SHOULD INCLUDE FIELDS SUCH AS DATE, TIME, PLACE, FEES, DURATION, TRANSPORTATION AVAILABILITY. ACCESS SHOULD INCLUDE THE RESTAURANT MENU, ROOM SERVICE MENU,(SHOWS ITEM NUMBER, DESCRIPTION, PRICE), AND HOURS OF AVAILABILITY FOR

THE BEAUTY SALON, AND HEALTH CLUB, AND RESTAURANT.

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