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New Employee Checklist ItemsOnce top candidate has been identified YesNot RequiredCommentsComplete reference checks??Contact supervisor – identify start date (*1st Monday of the Month when possible)?? FORMTEXT ?????Complete salary comparison document?? FORMTEXT ?????Contact candidate – negotiate offer ??Create, send, receive offer letter??Submit HRA and request background check ?? FORMTEXT ?????Notify candidate and supervisor once cleared background check ?? FORMTEXT ?????Refer to Service Center, 008 Bricker Hall ??Create and send new hire checklist to key constituents w/ customized f/u questions to supervisor as needed. ??Provide supervisor with copy of position description??Meet w/ supervisor to review onboarding plan??Identify HR access needs (HRA, etime/eleave approver, backup, HRIS/Financials access)??Copy CV and PD to Larry Allen once background clear??Signature Authority Listing??Set up HR Meeting for 1st day??Notify final candidates of non-selection??Disposition candidates and close job req??New Hire Notification Human ResourcesNew Employee Checklist ItemsResponsible PartyCheck when CompleteName Action: hire, rehire, transfer Service Center?Start Date/End Date (if temp/term Assignment)HR?Employee IDHR?Name.##HR?Working Title/Classification HR?Campus Address Supervisor?Campus PhoneSupervisor ?Order Keys/Phones Building Coordinator ?Computer set up/access IT?Reports toFunding SourceOrgFundAccountUser Defined? Send to: cramer.169@osu.edu; batts.8@osu.edu; newman.25@osu.edu; efkeman.1@osu.edu; lewis.1834@osu.edu; rahnema.3@osu.edu; cox.134@osu.edu; higgings.321@osu.edu copy supervisor and AD ? For faculty copy: boomgaarden.1@osu.edu, robb.41@osu.edu and schnell.9@osu.edu? Supervisor to submit IT Ticket Request to Checklist Human ResourcesNew Employee Checklist ItemsTo be completed during 1st dayYesNot RequiredCommentsBenefits selection deadline date ??30 days / Benefits Forum held on the 3rd Tuesday of the month, sign up at hr.osu.edu - trainingRetirement selection deadline date ??120 days / Retirement Forum held on the 3rd Wednesday of the month, sign up at hr.osu.edu - trainingPerformance management questions?? questions – provide flip book ??Training opportunitiesOHR, OCIO, Carmen, EAP?? Self Service, where to go to update work/home address and phone, update W-4 Tax form, make benefits selections during open enrollment, add/edit direct deposit, and review pay stubs. ?? Recruitment experience ??Answer any questions (PHA, Direct Deposit, Leave Accrual/Policy, eTime/eLeave)?? Relocation paperwork as needed??For transfers ensure vacation/sick leave balances transfer appropriately ??Service Dates (Job Data and Modify a Person), confirm other State of Ohio work time ??Order Library Badge??Review key university policiesAffirmative Action / EEOC Sexual Harassment Nepotism Conflict of Interest Whistleblower Self-Disclosure of Criminal Convictions FMLWeather or Other Short Term ClosingDisaster PreparednessPaid Leave Programs Workplace and Family Relationship ViolenceNonsmoking Drug-Free Workplace??Review Diversity Plans OSUOSUL??Acknowledgement FormBy signing below, I acknowledge that a member of the Human Resources Department has met with me to review and discuss the Post-Employment Checklist and The Ohio State University Policies. Since the information, policies, and benefits are subject to change, I acknowledge that revisions to this information may occur. All such changes will generally be communicated through official notices, and I understand that revised information may supersede, modify, or eliminate existing policies. I understand how to access these policies via The Ohio State University website (). I also understand that it is my responsibility to comply with all policies. ________________________________Print Name_____________________________________________________________SignatureDate_____________________________________________________________HR RepresentativeDate ................
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