Review - | Ohio State University Libraries



Pre-Arrival:Checklist:YesN/ACommentsContact new employee prior to start date: Welcome him or her to your Unit.Confirm start date, time, where and to whom to report.Explain parking options for 1st day and ongoing options (garages/lots). (Libraries supplies parking garage pass for 1st day; Tech Cntr/Archives supplies a day permit parking pass and has visitor parking) FORMCHECKBOX FORMCHECKBOX Pick up main campus parking garage pass from Libraries Business Office. Tech Cntr/Archives and Depository have day passes available. FORMCHECKBOX FORMCHECKBOX Ensure work area is ready: computer, phone, supplies, and other office equipment. Order: FORMCHECKBOX FORMCHECKBOX IT Needs: IT Service Request FormComputer and monitor if one is not available.IT Access for J:\ drive permissionsContent Management System AccessStaff member support on 1st daySierra account authorization FORMCHECKBOX FORMCHECKBOX Building Access Requests and Office keys from: Brent Lewis, lewis.1834@osu.edu FORMCHECKBOX FORMCHECKBOX Business Cards: Submit eRquest with contact information as it should appear on the business card under additional comments. Visit for options FORMCHECKBOX FORMCHECKBOX Name plate: Todd Efkeman, efkeman.1@osu.edu FORMCHECKBOX FORMCHECKBOX Phone: Julia Higgins, higgins.321@osu.edu FORMCHECKBOX FORMCHECKBOX Collect departmental orientation materials to make available the first day. Prepare necessary maps, commonly used links (OSUL home page, find people, system links), phone numbers and other useful tools. FORMCHECKBOX FORMCHECKBOX Create Onboarding/Orientation Schedule and notify key constituents FORMCHECKBOX FORMCHECKBOX Arrange training schedule: in-person system trainings, online trainings meetings with key constituents (customize as needed). FORMCHECKBOX FORMCHECKBOX Schedule time to spend with new employee during the first week FORMCHECKBOX FORMCHECKBOX Schedule lunch with new employee on 1st day with yourself or unit representative. FORMCHECKBOX FORMCHECKBOX Have position description ready to review with candidate. FORMCHECKBOX FORMCHECKBOX Arrival: First Day/Week Checklist: YesN/ACommentsIf not completed prior to first day, send new hire to OAA Intake Center at 008 Bricker Hall for new hire paperwork. Hours are 8:00a.m. to 5:00p.m. Takes approx. 15-20 mins. FORMCHECKBOX FORMCHECKBOX FORMTEXT ?????Introduce employee to staff/provide tour of facility. Point out restrooms, break rooms and vending. Inform employee of nearby food and services. FORMCHECKBOX FORMCHECKBOX FORMTEXT ?????Set up and orient employee to office procedures and equipment: phone, computer, copier, printer, scanner, fax, office supplies. Discuss e-mail, phone, voicemail, etc. both from a how to perspective as well as use for business purposes. FORMCHECKBOX FORMCHECKBOX Provide employee with Keys as needed. FORMCHECKBOX FORMCHECKBOX Provide employee with 1st day parking pass. FORMCHECKBOX FORMCHECKBOX Have employee activate name.# at my.osu.edu Plan to complete Day 2. Must be hired into HR System before employee can obtain. Check with HR. FORMCHECKBOX FORMCHECKBOX Schedule time for employee to complete required online and on site trainings: Plan to complete Day 2. Must be hired into HR System before employee can obtain. Check with HR.University New Employee Orientation: FORMCHECKBOX FORMCHECKBOX Sexual Harassment via Carmen FORMCHECKBOX FORMCHECKBOX Understanding leaves at OSU via Carmen FORMCHECKBOX FORMCHECKBOX Building Emergency Action Plan, OSU-BEAP training through Environmental Health and Safety FORMCHECKBOX FORMCHECKBOX Institutional data training via Carmen must be completed before access to most administrative systems can be grantedSchedule time for employee to complete other online and on site trainings as appropriate. FORMCHECKBOX FORMCHECKBOX Identify a potential peer-mentor as appropriate. FORMCHECKBOX FORMCHECKBOX Provide campus tour with emphasis on library locations. FORMCHECKBOX FORMCHECKBOX New employees will be added to Liball, Libosul, Libstaff, and/or Libfac listservs. For additional listservs please submit an email request with the users name.# and additional listservs to Q Batts at batts.8@osu.edu. FORMCHECKBOX FORMCHECKBOX Meet with employee to discuss (customize agenda as necessary):Provide copy of Position Description and broad overview of role, expectations, responsibilities, hours, etc. FORMCHECKBOX FORMCHECKBOX Share culture and history of the department/unit. FORMCHECKBOX FORMCHECKBOX Discuss organizational chart. FORMCHECKBOX FORMCHECKBOX Immediate and Long Term Department/Unit needs. FORMCHECKBOX FORMCHECKBOX Hot Buttons. FORMCHECKBOX FORMCHECKBOX Set report method and confirm work schedule. FORMCHECKBOX FORMCHECKBOX Set routine communication method e.g. best way to communicate with manager. FORMCHECKBOX FORMCHECKBOX Emergency communication methods. FORMCHECKBOX FORMCHECKBOX Procedure for calling off and/or requesting time away. FORMCHECKBOX FORMCHECKBOX Discuss pay schedule, submission deadlines, and when to expect paychecks. FORMCHECKBOX FORMCHECKBOX Safety/Building Issues (Fire/Tornado/Emergency procedures). FORMCHECKBOX FORMCHECKBOX Set routine meeting time. FORMCHECKBOX FORMCHECKBOX Send employee to obtain: Plan to complete day 2. Must be hired into HR System before employee can obtain. Check with HR.Buck ID – Information on how to obtain is available online at buckid.osu.edu/manage_firstcard.asp, FORMCHECKBOX FORMCHECKBOX Purchase parking permit – Information on how to obtain is available online at . FORMCHECKBOX FORMCHECKBOX Post-Arrival: Within First Month: YesN/ACommentsConfirm that employee has all materials necessary to perform the job. FORMCHECKBOX FORMCHECKBOX Provide info and training on appropriate tools, templates, skills, systems, etc. FORMCHECKBOX FORMCHECKBOX FORMTEXT ?????Assign tasks or projects designed to attain early engagement with work. FORMCHECKBOX FORMCHECKBOX Determine and schedule meetings with key constituents. FORMCHECKBOX FORMCHECKBOX Discuss performance expectations and set goals. Explain the performance management process. Share initial feedback, comments, and concerns. FORMCHECKBOX FORMCHECKBOX Discuss recognition programs/ awards. FORMCHECKBOX FORMCHECKBOX Remind employee about: New Employee Orientation,Benefits deadline (31 days), Retirement selection deadline (180 days), Personal Health Assessment and incentive program. FORMCHECKBOX FORMCHECKBOX Contact key constituents and set up detailed location tours. FORMCHECKBOX FORMCHECKBOX Ask for new hire feedback on orientation/on-boarding process/peer-mentor. FORMCHECKBOX FORMCHECKBOX Within First Quarter:YesN/ACommentsMeet with employee to discuss any additional training needs and answer any questions. FORMCHECKBOX FORMCHECKBOX Meet with employee to discuss progress towards performance goals and edit/add as needed. Share feedback, comments, and concerns. FORMCHECKBOX FORMCHECKBOX Review role expectations. FORMCHECKBOX FORMCHECKBOX Review committee structure and discuss potential internal and external volunteer opportunities. FORMCHECKBOX FORMCHECKBOX Ask for employee feedback on peer-mentor relationship. FORMCHECKBOX FORMCHECKBOX Within First Year:YesN/ACommentsEvaluate employee and discuss performance. FORMCHECKBOX FORMCHECKBOX Develop goals for the following year. FORMCHECKBOX FORMCHECKBOX Discuss campus wide volunteer and committee opportunities. FORMCHECKBOX FORMCHECKBOX New Hire Announcement TemplateOSUL wide announcement will be made in NNs via HR, consider the template below to notify internal staff to the unit. Dear Colleagues,I am pleased to welcome (insert first and last name) to our team. Beginning (insert start date), (insert first name) will be responsible for (brief overview of basic responsibilities). He/She will have management responsibility for (units/teams).Prior to accepting this position, he/she served as (list titles/responsibilities in one or two previous positions) at (previous employer).(First name) graduated from (university name and location) with a degree in (major) and has a (graduate degree, if applicable) from (university name and location).(First name) brings experience and a record of success in the (professional field), and I believe that he/she will be a valuable addition to our team and to the (name of department or center). It is up to all of us to help (name) feel like part of the team, so please introduce yourself and make him/her feel welcome. Regards,(Hiring Leader Name)Welcome Letter TemplateDear (First name),Welcome to The Ohio State University Libraries. I am delighted that you will be joining our team!As (insert role/title), you play a vital role in fulfilling our strategic goals. Your strong background in (highlight past experience and strengths that lead to selection) will be valuable to us as we work toward (highlight specific area goals).We want to support you as you build the knowledge required for success by helping you learn the processes, people, vision and culture of the (name of department or center). To that end, we are currently putting together a personalized on-boarding plan for you that I will review with you during our first meeting. Please plan to arrive on (Start Date) at (Start Time), and report to (whom) in (Location/Room#). For parking I would recommend the (Garage Location) and for your first day we will provide you with a pass to exit the garage for free. We look forward to your arrival!Sincerely, Hiring LeaderSample Onboarding Schedule Day One:8:00am-8:30am Meet <OSUL Name> with OSU Libraries HR in Thompson Library, Suite 3058:30am-9:00amTravel to OAA Service Center at Bricker Hall, Room 008 and complete New Hire Paperwork.9:00am-9:30amMeet <OSUL Name> at <Location> for a tour of the facility.9:30am-10:00amIntroductions to Co-Workers.10:00am-10:15amBreak.10:15am-11:30amReview broad overview of role, expectations, and responsibilities, hot buttons, and provide copy of Position Description.11:30am-11:45amBreak.11:45am-12:45pmLunch with <Enter Names>12:45pm-2:00pmReview organizational chart, culture and history of the department/unit, immediate and long term Department/Unit needs.2:00pm-2:15pmBreak2:00pm-3:00pmIndependently review etime/eleave trainings at and pay calendars at 3:00pm-4:00pmDiscuss pay schedule, submission deadlines, and when to expect paychecks. Discuss procedure for calling off and/or requesting time away, and work schedule.4:00pm-4:30pmIndependent time to set up work space.Day Two:8:00am-8:30am Activate name.# at my.osu.edu 8:30am-11:30amComplete Online Trainings:University New Employee Orientation: Sexual Harassment via Carmen leaves at OSU via Carmen Emergency Action Plan, OSU-BEAP training through Environmental Health and Safety data training via Carmen must be completed before access to most administrative systems can be granted. (needed if approver/backup in etime/eleave or supervisor with HRA access)<List Other>11:30am-12:30pmLunch12:30pm-1:00pmDiscuss Safety/Building Issues (Fire/Tornado/Emergency procedures) 1:00pm-3:00Attending On the Job Training with peer mentor <OSUL Name>2:30pm-3:00pmSet up Direct Deposit at eprofile.osu.edu, and verify address information3:00pm-4:30pmObtain Buck ID and Parking PassBuck ID Offices – Ohio Union – buckid.osu.edu/manage_firstcard.asp,Purchase parking permit – Bevis Hall – . ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download