Loi template - Ohio Department of Taxation
Ohio Department of TaxationLetter of Intent Tax Year 2020IT 1041 Fiduciary Income Tax Return This form must be completed and submitted to PTE.MeF@tax.state.oh.us by December 31, 20202020 Tax Software Provider Ohio Department of Taxation Letter of IntentBy submitting this Letter of Intent (LOI) to the Ohio Department of Taxation you are agreeing to meet our standards for software provider registration, all tax preparation software, and substitute forms.? Failure to meet the standards or requirements set forth in this LOI may result in the denial of your application or the removal of your organization as an approved software provider, and the rejection of all electronic or paper returns submitted using your products.You must complete a separate LOI form for each unique product your company offers. If you submit an incomplete form, your request to participate in electronic or paper submissions may be denied. This form must be completed and submitted to the PTE MeF group no later than December 31, 2020.Name of Company FORMTEXT ?????Product Name FORMTEXT ????? State Software ID (if applicable) FORMTEXT ????? DBA Name FORMTEXT ?????NACTP Vendor ID FORMTEXT ?????State Tax Account Number (if applicable) FORMTEXT ?????Address FORMTEXT ?????Product Address/URL FORMTEXT ?????Company FEIN FORMTEXT ?????City FORMTEXT ?????State FORMTEXT ????? Zip Code FORMTEXT ?????If you have more than one product name, list your other product names here: FORMTEXT ?????Regulatory/Compliance Contact FORMTEXT ?????Phone FORMTEXT ?????Email Address FORMTEXT ?????Primary Individual MeF Contact FORMTEXT ?????Phone FORMTEXT ?????Email Address FORMTEXT ?????Secondary Individual MeF Contact FORMTEXT ?????Phone FORMTEXT ?????Email Address FORMTEXT ?????Primary Business MeF Contact FORMTEXT ?????Phone FORMTEXT ?????Email Address FORMTEXT ?????Secondary Business MeF Contact FORMTEXT ?????Phone FORMTEXT ?????Email Address FORMTEXT ?????Primary Leads Reporting Contact FORMTEXT ?????Phone FORMTEXT ?????Email Address FORMTEXT ?????Secondary Leads Reporting Contact FORMTEXT ?????Phone FORMTEXT ?????Email Address FORMTEXT ?????Test EFIN(s) FORMTEXT ?????Test ETIN(s) FORMTEXT ?????Production EFIN(s) FORMTEXT ?????Production ETIN(s) FORMTEXT ?????Authorized access to the State Exchange SystemPlease provide information for the employees you are authorizing to have access to the State Exchange System. The tax type box should include all the tax types individuals are authorized to access. NOTE: Even if the individuals are the same as what you’ve listed on the first page, please also include them here. Company name FORMTEXT ?????First and last name FORMTEXT ????? Email address FORMTEXT ????? Phone number FORMTEXT ?????Authorized access FORMCHECKBOX Forms FORMCHECKBOX E-fileTax types IT 1041Company name FORMTEXT ?????First and last name FORMTEXT ????? Email address FORMTEXT ????? Phone number FORMTEXT ?????Authorized access FORMCHECKBOX Forms FORMCHECKBOX E-fileTax types IT 1041Company name FORMTEXT ?????First and last name FORMTEXT ????? Email address FORMTEXT ????? Phone number FORMTEXT ?????Authorized access FORMCHECKBOX Forms FORMCHECKBOX E-fileTax types IT 1041Company name FORMTEXT ?????First and last name FORMTEXT ????? Email address FORMTEXT ????? Phone number FORMTEXT ?????Authorized access FORMCHECKBOX Forms FORMCHECKBOX E-fileTax types IT 1041Please attach additional sheet with authorized users if necessary. The list you provide must include the information requested in the table above.Type of software product FORMCHECKBOX DIY/Consumer (Web-Based) FORMCHECKBOX DIY/Consumer (Desktop) FORMCHECKBOX Professional/Paid Preparer (Web-Based) FORMCHECKBOX Professional/Paid Preparer (Desktop)Other Software Products Using the Same Software Engine Product NameSoftware ID (as assigned by the IRS) Product NameSoftware ID (as assigned by the IRS) Product NameSoftware ID (as assigned by the IRS)Please attach additional sheets with software products using the same software engine, if necessary. Tax types supportedPlease check all that applyFormsE-File FORMCHECKBOX FORMCHECKBOX Individual Income Tax FORMCHECKBOX FORMCHECKBOX Property Tax FORMCHECKBOX FORMCHECKBOX Estate/Trust/Fiduciary Tax FORMCHECKBOX FORMCHECKBOX Partnership Tax FormsE-File FORMCHECKBOX FORMCHECKBOX Corporate/Franchise Tax FORMCHECKBOX FORMCHECKBOX S-Corporation Return FORMCHECKBOX FORMCHECKBOX Insurance Premium Tax FORMCHECKBOX FORMCHECKBOX Pass-Through Partnership/S-CorpRebranded software products Complete this section only if your product is rebranded.In order for the software to be considered rebranded, changes cannot be made to the software requirements and output(s). As the Software company selling and/or licenses your product to a third-party, it is your responsibility to make sure the rebranded product reflects the current software requirements and output(s). Enter the appropriate class code for the rebranded product in class code box below. Class Code 1: Software products sold/licensed to a third-party user and the third-party user has the ability to add their own logos and/or splash screens. They cannot modify calculations in the program. Class Code 2: Software products sold/licensed to a third-party user and the third-party has the ability to alter/change calculations in the program. Rebranded Product Name FORMTEXT ?????Class Code FORMTEXT ?????ETIN (if applicable) FORMTEXT ?????Contact Person FORMTEXT ?????Phone FORMTEXT ?????Email Address FORMTEXT ?????Rebranded Product Name FORMTEXT ?????Class Code FORMTEXT ?????ETIN (if applicable) FORMTEXT ?????Contact Person FORMTEXT ?????Phone FORMTEXT ?????Email Address FORMTEXT ?????Rebranded Product Name FORMTEXT ?????Class Code FORMTEXT ?????ETIN (if applicable) FORMTEXT ?????Contact Person FORMTEXT ?????Phone FORMTEXT ?????Email Address FORMTEXT ?????Rebranded Product Name FORMTEXT ?????Class Code FORMTEXT ?????ETIN (if applicable) FORMTEXT ?????Contact Person FORMTEXT ?????Phone FORMTEXT ?????Email Address FORMTEXT ?????Rebranded Product Name FORMTEXT ?????Class Code FORMTEXT ?????ETIN (if applicable) FORMTEXT ?????Contact Person FORMTEXT ?????Phone FORMTEXT ?????Email Address FORMTEXT ?????Please attach additional sheets with rebranded software product information if necessary. For Rebranded Products, the Ohio Department of Taxation has the following for e-file ATS approvalRebranded Products with class code 2 are required to complete the full e-file ATS approval processRebranded Products with class code 1 are not required to complete e-file ATS approval processSubstitute forms registration Complete this section only if your product will provide substitute forms. Agency Substitute Form Vendor Number FORMTEXT ?????Primary Individual Forms Contact FORMTEXT ?????Phone FORMTEXT ?????Email Address FORMTEXT ?????Secondary Individual Forms Contact FORMTEXT ?????Phone FORMTEXT ?????Email Address FORMTEXT ?????Primary Business Forms Contact FORMTEXT ?????Phone FORMTEXT ?????Email Address FORMTEXT ?????Secondary Business Forms Contact FORMTEXT ?????Phone FORMTEXT ?????Email Address FORMTEXT ?????Note: If you have separate contacts for each business tax type, please list them by tax type on a separate sheet and attach it to this submission.Forms and schedules supported (check all that apply)Use the section to list forms and schedules your company will be supporting. Please note if the form is supported for print and e-file returns or printed returns only. Preparer Info Financial Transactions?Paid preparer ?Direct debit – IT 1041?Non-paid preparer ?Self-preparedIncome Statements?Preparer foreign phone number/address ?Form W2?Form W2-GHeader Info?Form 1099-R?Foreign country/address?Form 1099-B ?Foreign phone number?Form 1099-DIV?Special characters in names and addresses?Form 1099G?Form 1099INTIT 1041?Form 1099MISC?Amended return?Form 1099OID?Reporting estimated payments previously paid?Refundable credits (list specific credits)Other?Nonrefundable credits (list specific credits)?Prior year returns?OH IT-K1 for investors (in xml) ?PDF/binary attachments ?OH IT-K1 received from PTE (in xml) Additional Items Not ListedA list of the changes you are going to make to the returns to adjust for software limitationsAgency requirementsThis section identifies agency requirements expectations for communicating information to users of the software product. Issue notification and resolution requirementsThis section represents the Ohio Department of Taxation issue notification and issue resolution standards. Contact should be made by emailing PTEMef@tax.state.oh.us of any issues that are identified with the product that impacts the tax calculation or results in the trigger of a business rule that causes a rejection. Responses to this contact will be made via email.Production return submission requirementsAll returns generated from this software must be electronically filed or printed from the initially approved software or a subsequent product update. Product update requirementsUsers/customers of desktop products who attempt to file 10 or more business days after a production release, must be required to download and apply the product update. Schema requirements Your software must adhere to the schema requirements included in the authentication and return header. Agency schema information and requirements can be found on the FTA State Exchange System(SES). Testing and submission requirementsAll e-file ATS and substitute forms tests submitted during the approval process must be created in, and originate from, the actual software. System security requirementsYou are responsible for implementing appropriate security measures to protect taxpayers and their information in your system. This includes but is not limited to when it is on-line, off-line, at rest, and in transit. The Ohio Department of Taxation does not prescribe the security requirements for your system. Cyber security resources such as the National Institute of Standards and Technology or the Department of Defense Security Technical Implementation Guide are examples of national resources available to assist you with this process. Validation of specific data element requirementsThis section represents the Ohio Department of Taxation’s requirements for validation of specific data elements. DiscussWithPaidPreparerIndCustomer CommunicationsThis section identifies information the Ohio Department of Taxation is requiring the software providers to communicate with customers. Disclosure and use of information language expectations The following consent language must be added to electronic filing software to notify the user. For Do-It-Yourself software:By using a computer system and software to prepare and transmit return(s) electronically, I consent to the disclosure of all information pertaining to my use of the system and software to the Ohio Department of Taxation, as applicable by law, and to the transmission of my tax return(s).For Tax Professional software:By using a computer system and software to prepare and transmit my client’s return electronically, I consent to the disclosure of all information pertaining to my use of the system and software to create my client’s return and to the electronic transmission of my client’s tax return to the Ohio Department of Taxation, as applicable by law. For Business software:By using a computer system and software to prepare and transmit this business return electronically, I consent to the disclosure of all information pertaining to the user of the system and software to create this business return and to the electronic transmission of this business tax return to the Ohio Department of Taxation.Refund expectationsThe Ohio Department of Taxation is providing a URL and/or a statement about refund processing. Industry partners must use this statement and/or URL or other method prescribed by the agency in all products. The messages must be shown to end-users within the software in a way to maximize the likelihood the message is read. The Ohio Department of Taxations aims to process refunds withing 90 days of the refund request. Interest is paid on any overpayment in excess of one dollar from the date of the overpayment until the date of the refund of the overpayment, except that if any overpayment is refunded within 90 days after the due date of the annual return or within 90 days after the return was filed, whichever is later, no interest shall be allowed on such overpayment. See R.C. 5747.11(C).Taxes due expectationsThe Ohio Department of Taxation is providing a URL and/or a statement about taxes due, such as due dates and payment methods. Industry partners must use this statement and/or URL or other method prescribed by the agency in all products. The messages must be shown to end-users within the software in a way to maximize the likelihood the message is read. Interest is due from the unextended due date until the date the tax is paid. Please remember, an extension of time to file does not extend the time for payment of the tax due. The interest rate for calendar year 2021 is 3%.Payments may be remitted by:● Sending a personal check or money order with the IT 1041 UPC OR● Electronic check through an approved software program when filing electronically OR● Electronic funds transfer (EFT) through the Ohio Treasurer of State.Acknowledgments and signature?I acknowledge all e-file ATS tests submitted during the approval process are created in, and originate from, the actual software.?I acknowledge all electronic returns received by The Ohio Department of Taxation generated from this software will be electronically filed from the initially approved product version, or a subsequent product update.?I acknowledge all paper returns received by The Ohio Department of Taxation generated from this software will be printed from the approved product version, or a subsequent product update. ?I acknowledge The Ohio Department of Taxation will be notified of any incorrect and/or missing calculation or e-file data element for any paper or electronic returns submitted to The Ohio Department of Taxation.?I acknowledge users/customers of desktop products who attempt to e-file 10 or more business days after a production release will be required to download and apply the product update. I agree to provide true, accurate, current, and complete information. By signing this agreement, my company agrees to all of the requirements listed in this document. The Ohio Department of Taxation reserves the right to deny, suspend or terminate my company’s ability to submit returns.AUTHORIZED REPRESENTATIVE PRINTED NAME FORMTEXT ?????AUTHORIZED REPRESENTATIVE EMAIL ADDRESS FORMTEXT ?????AUTHORIZED REPRESENTATIVE SIGNATURE FORMTEXT ?????AUTHORIZED REPRESENTATIVE PHONE NUMBER FORMTEXT ?????DATE FORMTEXT ?????Complete this signature line if this is an amended Letter of IntentAUTHORIZED REPRESENTATIVE SIGNATURE FORMTEXT ?????AUTHORIZED REPRESENTATIVE PHONE NUMBER FORMTEXT ?????AMENDED DATE FORMTEXT ????? ................
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