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DRAFT Fiscal YearY 2018Coordinated Tribal Assistance Solicitation (CTAS) New Grantee Orientation SessionSponsored by the U.S. Department of Justice (DOJ)Palm Springs Convention Center277 N. Avenida Caballeros, Palm Springs, CA 92262AGENDAMonday, December 3, 201878: 300 a.m. – 89:00 a.m.Registration and Networking89:00 ap.m. – 8:30 9:15 pa.m.Traditional OpeningWelcome and DOJ Updates8:309:15 a.m. – 9:4510:45 a.m.Facilitated Grantee Panel Tribal Panelists and DOJ Facilitators TBAIn this presentation, a panel of experienced tribal grantees will share their experiences leveraging CTAS funding to build a comprehensive tribal justice system. Tribal representatives will discuss innovative initiatives along with common project challenges (e.g., securing partnerships, leveraging additional funding, recruiting staff, tracking data, mitigating delays, etc.) and strategies for addressing these challenges. 109:45:45 a.m. – 10:00-11:00 a.m.Break (oOn your own)10:0011:00 a.m. – 11:00 45 a.ma.m.Financial Management: What You Need to Know to Manage Your GrantMichael Williams, Staff AccountantOffice of Justice Programs, Office of the Chief Financial OfficerWilliam Faith, AccountantOffice of Community Oriented Policing Services, Financial UnitCongratulations on receiving your CTAS awards! In order to be successful in administering and managing your grants, it is important to know the fundamentals of financial management. The purpose of this session is to provide key information on the financial requirements and reporting. This session will include financial staff from each of the DOJ components.11:00 45 aa.m. – 12:0012:30 pa.m.Grant Fraud AwarenessJames Cheng, Special Agent in Charge Office of the Inspector GeneralFunding recipients and government employees must work together to prevent fraud, waste, and abuse related to taxpayer‐funded programs. Offices of Inspectors General exist to help prevent and investigate fraud, waste, abuse, and misconduct related to government operations. It is in everyone’s best interest to ensure the government operates at optimum efficiency and effectiveness and that grant funds are used properly. This session will focus on topics such as risk mitigation, keys to preventing and detecting fraud, and conflicts of interest. 12:3012:00 p.m. p.m. – 2:001:30 p.m.Lunch (on your own)1:302:00 p.m. – 2:30 p.m.Funding opportunities outside of the CTAS applicationSpeakers TBA2:30 p.m. – 5:00:30 p.m.Purpose Area Breakout SessionsParticipants should attend the purpose area breakout session(s) for which they received funding under CTAS. Please note that many of the breakout rooms are in the adjacent Renaissance Palm Springs Hotel.Purpose Area 1 (COPS)Purpose Areas 2 and 3 (BJA)Purpose Area 4 (BJA)Purpose Area 5 (OVW)Purpose Areas 6 and 7 (OVC)Purpose Area 8 (OJJDP)Purpose Area 9 (OJJDP)During this interactive session, DOJ program officers will conduct training on their program office requirements. They will have staff available to meet with grant recipients to answer questions and provide guidance for implementing and managing grant projects. You will also have an opportunity to learn about valuable training and technical assistance (TTA) resources that are available to assist you with implementing your project(s).Tuesday, December. 4, 201878:03030 a.m. – – 89:00 a.m.Registration and Networking89:00 a.m. – 89:301510:30 a.m.Recap of Day One, Overview of Day Two8:30 a.m.- 10:00 a.m.Break- out Sessions- (choose one)Session 1- Financial Reporting and Post‐Award Grants Management System for OJP and OVW Grants (Demonstration Workshop designed for New Grantees or New Staff)Michael Miller, Grants Management Division Training Support Office of Audit, Assessment, and ManagementJoshua Kamp, Grants Management Division Training Support Office of Audit, Assessment, and ManagementDOJ staff will provide online guidance on procedures for submitting financial status reports, progress reports, grant adjustment notices, and closeout packages. Participants will have an opportunity to see how it’s done live! There will be an opportunity to work with DOJ staff related to specific questions related to the online post‐award grant management systems.Session 2- Financial Reporting and Post‐Award Agency Portal Grants Management System- COPS-Office of Community Oriented Policing Services (Demonstration Workshop designed for New Grantees or New Staff)Tammy Richardson, Grant Program Specialist COPS Grant Management DivisionAngel Winters, Grant Program Specialist COPS Grant Management DivisionWilliam Faith, AccountantOffice of Community Oriented Policing Services Financial UnitCOPS staff will provide instructions on how to access the COPS Portal and procedures on how to set up your account, agency users, agency contact, e‐signature, and information on signing the award, modifications, extensions, and the financial status report.Session 3- Data Collection (Developing a Comprehensive Data Collection and Evaluation PlanOJJDP Tribal Youth Training and Technical Assistance CenterThis session is devoted to a consideration of the types and purpose of data collection, and evaluation plans. Ethical and cultural considerations when developing a comprehensive data collection and evaluation plan will also be discussed. Designed for seasoned grantees)Session 4- “Chatting with the Experts”- Advanced Financial Management (Designed for seasoned grantees)Michael Williams, Staff AccountantOffice of Justice Programs, Office of the Chief Financial OfficerProgram Office Representatives, TBATribal Representatives, TBAExperts from DOJ’s program and financial offices join tribal grantees for a discussion about common financial management issues. 10:309:1530 a.m. - 10:459:4530 a.m. Break (On your own)10:459:3045 a.m. -– 11:1511:4510:45 a.m.Program Management /Planning for Success and Program SustainabilityFox Valley Presenters, TBAThe session is devoted to a consideration of the benefits of strategic planning to create a plan around your justice system or program development needs. Elements of strategic components that can assist in leveraging resources and promoting sustainability will be discussed along with successful examples of grant funded programs that have been sustained by tribes. 11:1510:45 a.m. -11:3015 a.m. Funding Opportunities outside CTASDOJ Representatives, TBARepresentatives from each of DOJ’s grant making offices will discuss opportunities for funding that exist outside the Coordinated Tribal Assistance Solicitation.Break (On your own) 11:3045 a.m. -12:00 p.m. Closing Remarks and ClosingTraditional Closinge ................
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