Bidding Documents for Goods



BIDDING DOCUMENTS

(PROCUREMENT OF GOODS)

SUPPLY AND DELIVERY OF

Vehicles 4x4

IOM mission in Haiti

29 July 2015

INVITATION FOR BIDS

IFB No. : ………

Date: 29/07/2015

The International Organization for Migration (IOM) is an intergovernmental organization established in 1951 and is committed to the principle that humane and orderly migration benefits both migrants and society.

In the framework of IOM Operations in the Haiti, the IOM Bids Evaluation and Awards Committee (“BEAC”) now invites interested Bidders to submit “Bid” for the supply and delivery of Duty Free Cars 4x4 as per the BOQ below:

|Item No. |Item description |Qty  |Accessories and Spare parts package |Optional |

|1 |Toyota Land Cruiser HZJ76L, Hardtop model | 3 |For each vehicle and on a separate quote |Pre-wire – pre set-up HF and VHF radio system |

| |2014/15, 5 door, 4x4. 4.2 Diesel.10 seater. | | | |

|2 |Toyota Land Cruiser Prado TXL TurboDiesel |2 |For each vehicle and on a separate quote |Pre-wire – pre set-up HF and VHF radio system |

| |model 2014/15, 5 door, 7 seater. 4x4. 3L | | | |

| |Diesel. | | | |

Bids shall be valid for a period of 90 days after submission of Bids and shall be delivered to the BEAC at IOM Port-au-Prince Office on 18 August 2015 at 05:00pm the latest.

IOM reserves the right to accept or reject any bids, and to cancel the procurement process and reject all bids at any time prior to award of Contract, without obligation to inform the affected Bidder/s of the ground for IOM action.

Instructions to Bidders :

Your quotation should be sent to:

OIM (Organisation Internationale pour les Migrations)

Contact: Milada Colic

Rue E.Pierre 11, Tabarre 27, (zone Ambassade Americaine)

Port-au-Prince 1234

HAITI

The bids must have:

- Complete company profile

- References

- Full description of the goods with model code and origin.

- Full description of the accessories as per the BOQ below.

- Vehicle Guarantee

- Transport CIF

- Transport insurance

- Availability and delivery schedule (this is an urgent order, the shortest delivery schedule will have an advantage).

- Terms of trade

- Payment as per IOM policy (payment upon delivery and inspection).

- Available color: White

- Bank details

- Quote duly signed, stamped and dated.

- Validity period of 90 days

Section III. Technical Specifications

|Item No. |Item description |Qty |

|1 |Toyota Land Cruiser HZJ76L, Hardtop model 2014/15, 5 door, 4x4. 4.2 Diesel.10 |3 |

| |seater.AM/FM radio.Manual speed. Fuel tank capacity: 130L.Warranty: 1year | |

| |minimum | |

|2 |Toyota Land Cruiser Prado TXL TurboDiesel model 2014/15, 5 door, 7 seater. |2 |

| |4x4. 3L Diesel. AM/FM radio.Manual speed. Fuel tank capacity: 87L – | |

| |Warranty:1year minimum | |

| |Accessories description per each vehicle on a separate quote | |

|3 |Shovel - foldable |1 |

|4 |First Aid Kit |1 |

|5 |Maglite torch, rechargeable w.12v+220v charger |1 |

|6 |Central door locking system w. remote control |1 |

|7 |6 kg fire extinguisher |1 |

|8 |Flou vest |1 |

|9 |Warning triangle |1 |

|10 |Spare parts package for 1year |1 |

Form -3

MANUFACTURER’S AUTHORIZATION FORM

[See Clause 13.3 (a) of the Instructions to Bidders.]

To:

WHEREAS [name of the Manufacturer] who are established and reputable manufacturers of [name and/or description of the goods] having factories at [address of factory]

do hereby authorize [name and address of Agent] to submit a bid, and subsequently negotiate and sign the Contract with you against IFB No. [reference of the Invitation to Bid] for the above goods manufactured by us.

We hereby extend our full guarantee and warranty as per Clause 16 of the Conditions of Contract for the goods offered for supply by the above firm against this Invitation for Bids.

_______________________________________

[signature for and on behalf of Manufacturer]

Note: This letter of authority should be on the letterhead of the Manufacturer and should be signed by a person competent and having the power of attorney to bind the Manufacturer. It should be included by the Bidder in its bid.

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