Payroll Services Proposal For: Dated Presented By

[Pages:5]Payroll Services Proposal For:

_________________________ Dated

______________________ Presented By:

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Introduction

We are pleased to have the opportunity to provide you with information on our available services. We hope you will find the services offered valuable to your organization. If you have any questions regarding this proposal, please do not hesitate to contact us.

Co-Brand Contact Info

Who We Are

Co-Brand Company Name is a full service payroll provider. A local company with local community values. Our commitment to deliver quality employer solutions has been the guiding factor in our development of a comprehensive menu of services. Our services are designed to meet the challenges of small business owners in today's economy. We strive to develop solutions that allow businesses to save time and money. We are dedicated to developing solutions that help alleviate the problems in payroll and payroll administrative in order for employers to focus on more pressing issues

Our Difference

In addition to our staff of highly trained customer account representatives, we have Certified Public Accountants on staff to prepare and over see all payroll tax issues, even though we are not a CPA firm.

If there is ever a problem with any taxing authority our CPA's are experienced and completely up to date in dealing with the IRS, all States and local tax agencies. We obtain a Power of Attorney from our clients so we can deal directly with the IRS and all other tax agencies, This way our clients don't waste they time or patience dealing with the government in areas where we are the specialists. The government makes mistakes and losses information on a consistent basis. We keep all the copies necessary to fix any error on the part of any taxing agency.

Co-Brand Company Name we believe every employer should be afforded the time to focus on the core competencies of their business and not on payroll taxes issues. We address those issues and problems as a part of our regular service.

. Payroll Services

This is why, over the years, outsourcing payroll has proven to be the most cost-effective and most flexible solution available. Through a full-service payroll solution, companies are able to:

? Save valuable time spent on administrative functions ? Reduce employer costs ? Improve employee morale ? Maximize return on investment in payroll dollars ? Improve existing payroll practices ? Ensure compliance with regulations governing payroll administration

Our system capabilities enable us to offer the following services to our clients. In an effort to provide the quality and responsive service, we are continually expanding our service offering to meet the growing needs of our clients.

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Total Tax Service ? Keeping up with the constant changing federal, state and local tax regulations and avoiding tax penalties and interest on late or noncompliant payments can be challenging and burdensome for most businesses. We automatically file your payroll tax returns and deposit your tax obligations to the proper agencies so that you can more effectively focus you efforts on the core competencies of your business. No more worries of non-compliance or late penalties. When the government makes and error or loses information we will address the problem for you as part of our regular service.

Custom Reports ? The flexibility of our system enables us to deliver customized reports tailored to meet your company's growing needs.

Deductions Tracking and Reporting ? Deductions such as loan repayments, garnishments, health insurance, and/or 401K deductions can be set to automatically begin or end during a specified period of time. Reports are available by deduction or by groups of deductions.

Paid Time Off Accrual and Tracking - We are able to track and accumulate vacation, personal and sick time for your employees. At your discretion, this information may appear on each employee's check stub.

Direct Deposit ? With the threat of identity theft on the rise, direct deposit is the number one method of payment among employers. Employees enjoy the convenience and security of direct deposit, while employers enjoy the ease of bank reconciliation at month end.

Payroll Debit Cards ? Popular among employees who do not have a bank account; payroll debit cards offer the convenience and security not available through the traditional payroll checks.

Electronic Payroll Reports ? With electronic reports, there is no need to accumulate unneeded paper. Reduce the significant costs of file space and furniture needed by a paper filing system by implementing an electronic filing system for all your payroll reports.

New Hire Reports ? Pursuant to the Personal Responsibility and Work Opportunity Reconciliation Act of 1996, employers are required to report new hires within 20 calendar days. We will submit new hire reporting to the state on your behalf to ensure your company remains in compliance with this state law.

Time Keeping Systems ? Automate the employee and job time tracking process form punch to paycheck. Time keeping systems eliminate human error; ensuring that employees are only paid for the time that they worked. The ability to enforce employee schedule, control coverage and overtime and run a variety of tracking reports allows companies to improve the unitization of labor resources.

Employee Self Service - Employees have access via password to a secure web site with all their check stubs and W2's. The information is maintained for four years.

General Ledger - We will take your chart of account codes for your payroll revenue, deduction and tax amounts and create a file that is importable in too most accounting software saving the effort of manual entering the data.

Check Stuffing & Signing ? If you do not elect our direct deposit services; each payroll, checks can be stuffed and signed with your approved electronic signature if these checks are written on your business account. You can stop worrying about not being available to sign your employee paychecks.

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Services and Administration

Each Payroll We Prepare and File: Payroll Checks/Direct Deposits/Payroll Debit Card Deposits Third party checks or electronic payments for garnishments, child supports 401k deductions, etc. Taxes Deposited Automatically Reports delivered electronically Check Journal and Register with YTD totals Payroll Tax Liability Report Department Analysis New Hire Report Employee Maintenance Reports Current Deduction Report Processing Fees & Invoices Report Other repots as appropriate at no additional cost

Each Month We Prepare and File: All State or Local revenue and unemployment reports as necessary All State and Local tax payments as required

Each Quarter We Prepare and File: Federal 941 Return State Unemployment Wage Report Federal 940 Deposits State Withholding Reports Local Tax Report All Federal, State or Local Tax payments due Electronic copies of all filings for your records

Each Year We Prepare and File: Employer's Federal & State W2's and 1099's W3 transmittal of employee W2s 940 Federal Unemployment Insurance return

We will be able to represent you to all state, local, and Federal taxing authorities in any manner pertaining to payroll, including audits. We will be filing Power-of-Attorney forms for each state as well as the Internal Revenue Service to facilitate this.

Worker Compensation Insurance - Most workers compensation insurance policies tie up vital cash by requiring you to pay in advance and estimated premium based on your projected year-end payroll. With pay-as-you-go workers compensation premiums for workers' compensation are based on your actual payroll, paid on actual payroll. With no up-front deposits and no year-end audit surprises, you're in a much better position to manage your cash flow. Pay-as-you-go workers compensarion seamlessly integrates with our payroll system. Once you sign up for payas-you-go we take the guesswork out of calculating workers' compensation costs and remitting your payment. You pay premium only for actual payroll dollars.

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Intent of Proposal ? This proposal covers a broad range of services, but if it does not specifically address an

item that is of concern to you, please ask us. We are extremely flexible and can design our services to meet your requirements. In fact, we put the "custom" in Custom Payroll services! Thank you for considering Custom Payroll Associates, Inc. We look forward to the beginning of our business relationship.

PAYROLL FREQUENCY:

NUMBER OF NET PAYS PER PAY PERIOD:

One Time Set Up Fee

Payroll Services

0.00

Base Per Pay Period

0.00

Cost Per 0

Number of Entries

?

Total TAX

0.00

0.00

0.00

Direct Deposit

0.00

10.50

.15

?

Other Item

0.00

0.00

Other Item

0.00

0.00

Other Item

0.00

0.00

TOTAL Per Pay Period

00.00 0.00 0.00 0.00 0.00 0.00

TOTAL PER PAY PERIOD: $ 5

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