MIAMI-DADE COUNTY PUBLIC SCHOOLS



MIAMI-DADE COUNTY PUBLIC SCHOOLS

Prekindergarten Program for Children with Disabilities

Teacher Checklist 2017-2018

|August |

|_____ |ATTEND the “Opening of Schools” at the Pre-K SPED Office on 8/16/17 and complete survey online. |

|_____ |Have each student’s family complete the following forms: 1. Emergency Contact (Appendix A5) 2. Assessment Consent (for BDI-2 and/or PELI) - |

| |(FM6279 – Appendix F7) 3. Photo Consent (FM6497 – Appendix F7 or Y3) – in addition to any forms required by the school. |

|_____ |REGISTER in MLP to ATTEND one of the locations for the Professional Development ”Keeping Up with Pre-K SPED : Classroom Components for Quality |

| |Instruction (Teachers)” being held on October 2nd, 2017, the first Non-Opt PD Day. |

|_____ |CREATE a classroom folder for each student. Start with the following: IEP, Signed Photo Consent Form (F7 or Y3), Individual Daily Schedule with |

| |therapies (Appendix B2), Emergency Contact information (Appendix A5), and Parent/Teacher Communication Log (Appendix Y6). |

|_____ |Go to prekese. and save & print an updated copy of the following documents: |

| |References (3): Assessment & Documentation Requirements 2017-2018 (Appendix U1), Guide for Documenting Student Progress (U1), BDI MDS Guidelines &|

| |FAQs (U2) |

| |Forms (6): Class list (Appendix A3), Assessment Checklist (U4), Pre-K Transitions & Changes of Placement” List (A2), Desired Data Collection Form |

| |(Appendices Q, M5 or N10), BDI-2 Graph (U2), PELI Graph (U3). |

|_____ |REVIEW each student’s IEP (conference notes, initiation/duration date, frequency of therapies, consultations, nursing, allergies, etc.) |

|_____ |COMPLETE Class List form (Appendix A3) as you review each IEP. |

|_____ |NOTIFY SLP, OT and PT of students in your classroom with therapy indicated on the IEP. |

|_____ |SEND parent notification letter for any IEP due in September and notify PT, OT, & SLP (as needed) in a timely manner, so they can plan to attend |

| |or send written input (pg. 2 of Notification of Meeting) |

|_____ |BEGIN WRITING daily lesson plans (Appendix D) |

|_____ |WRITE Temporary Instructor lesson plans (referencing FELDS - Appendix D3 and KDIs - Appendix D2). |

|_____ |LOCATE “Early Childhood Development” Chart (by Pro Ed) and place in lesson plan book. |

|_____ |* CHECK the online BDI-2 MDS database ( for each student’s entry assessment (Refer to directions in Appendix U2 - “BDI MDS |

| |Guidelines & FAQs”). ADD the information found there to your Assessment Checklist (Appendix U4) & a BDI-2 Graph (Appendix U2) for each student. |

|_____ |*NOTIFY Deanna DeCario (or Stephanie Rad for NEW Teachers) via email of any student who DOES NOT appear in the BDI-2 MDS online database or has an|

| |error in the information there. |

|_____ |ADMINISTER VPK Assessment pre-test for all VPK role models (AP1: 8/21/17 - 9/19/17, enter data by 9/27/17) – inclusion teachers only. |

|September |

|_____ |UPDATE your Class List (Appendix A3) and send it to your Pre-K Staffing Specialist via e-mail by Tuesday, September 5, 2017. |

|_____ |CONFIRM that the BDI-2 MDS Program is downloaded to a computer from which you can administer student assessments and upload them. If you do not |

| |have access to the BDI-2 MDS, please contact Deanna DeCario for assistance. (This MUST be set-up prior to Sept. 5th, 2017.) |

|_____ |ADMINISTER PELI pre-test (See “PELI Scoring Booklet” in Appendix U3) to all SPED students transitioning to kindergarten next year. Note: All PELI|

| |pre-tests must be administered prior to starting B.E.L.L. Program lessons/activities. |

|_____ |UPDATE any IEP and Matrix due in September. |

|_____ |SEND parent notification letter for any IEP due in October and notify PT, OT, & SLP (as needed) in |

| |a timely manner so they can plan to attend or send written input (pg. 2 of Notification of Meeting) |

|_____ |COMPLETE the “Guide for Documenting Student Progress” (Appendix U1) for your class, individualize as needed for each student’s IEP, and place a |

| |copy of the form in each student’s class folder. |

|_____ |BEGIN taking weekly Key Developmental Indicator (KDI) anecdotes (1 per student/per area/per week) using one of the forms in Appendix H in the |

| |areas of Social/Emotional, Communication, and any other area for which KDI Anecdotes is a chosen form of documenting student progress |

|_____ |* CREATE Data Collection Sheets for every IEP goal for each SPED student (Forms in Appendix Q & in M5/N10 for LEAP/ASD) and start taking data on |

| |IEP goals. |

|_____ |ADMINISTER BDI-2 Entry assessments, (Sept. 5-20, 2017), using the BDI-2 MDS, only for students without a “Part B Entry” assessment in the online |

| |database. UPLOAD each new entry by Wed, Sept. 27th, 2017. ADD the new entry test date(s) to your Assessment Checklist (U4). Contact Deanna DeCario|

| |for questions or assistance. |

|_____ |COMPLETE the “Pre-K Transitions & Changes of Placement” List (Appendix A2) as much as possible and e-mail to your school’s Assigned Pre-K Staffing|

| |Specialist AND your school LEA. |

|_____ |REGISTER on My Learning Plan for available Pre-K SPED Professional Development (Appendix G) |

|_____ |COMPLETE B.E.L.L. Literacy Inventory of Materials and send via e-mail to Laura Seminario by Friday, September 22, 2017 (Appendix I3) |

|_____ |START/UPDATE an ATIP for each student who has it recommended on the IEP (or continuing from last year). E-mail all ATIPs to Deanna DeCario |

| |(ddecario@) and Dearta Smith (deartasmith@) to be added to the Pre-K SPED AT database. (If starting a new ATIP, |

| |please complete and submit the Pre-K AT Guide first. Note: AT Assessment Consent-FM7641 is required prior to starting an ATIP.) |

|_____ |START observations for the Functional Assessment of Behavior (FAB) (Appendix N5) and the Positive Behavior Support Plan (PBSP) (Appendix N8) for |

| |students as indicated on the IEP (Appendix N4). |

|October |

|_____ |UPDATE Class List (Appendix A-3) and re-send it to your school’s Assigned Pre-K Staffing Specialist via e-mail by Friday, October 6th, 2017. |

|_____ |Update any IEP and Matrix which is due in October |

|_____ |SEND parent notification letter for any IEP due in November and notify PT, OT, & SLP (as needed) in a timely manner so they can plan to attend or |

| |send written input (pg. 2 of Notification of Meeting) |

|_____ |COMPLETE ”Pre-K AT Guide” (Appendix J3, a one-page checklist) for every student with an IEP (except those who already have a current ATIP). E-mail|

| |forms that have a “yes” answer in any of the 4 boxes on the right side by Monday, October 31st, 2017 to both Deanna DeCario and Dearta Smith. |

|_____ |COMPLETE all PELI pre-tests for Transitioning SPED students (Appendix U) & ADD the test dates to your Assessment Checklist (Appendix U4). |

|_____ |COMPLETE a PELI Graph (Appendix U3) for all Transitioning SPED students (pretest only) and email them to Stephanie Rad by Wednesday, October 17th,|

| |2017. |

|_____ |LOCATE & PRINT a copy of each child’s Entry BDI-2 Score Summary in the BDI-2 data manager (, using the Reports619/Repo619% |

| |login & password.) Be sure to choose the correct norms. (See Appendix U2 – “BDI NU Norms Update”). Use the score summary to complete a BDI-2 Graph|

| |(Appendix U2) for each SPED student. (Contact D. DeCario for guidance.) |

|_____ |E-mail the BDI-2 Graph (Appendix U2) for each SPED student to Deanna DeCario by Tuesday, October 24th, 2017. |

|_____ |REGISTER in MLP to ATTEND your assigned Pre-K Staffing Specialist’s Professional Development Session of the ”IEP & Matrix for Pre-K SPED Teachers”|

| |training being held on October 27th, 2017 |

|_____ |BEGIN Transition Activities for Exiting 5 year olds (by meeting with your Pre-K staffing specialist) |

|November |

|_____ |UPDATE any IEP and Matrix due in November |

|_____ |SEND parent notification letter for any IEP due in December and notify PT, OT, & SLP (as needed) in a timely manner so they can plan to attend or|

| |send written input (pg. 2 of Notification of Meeting) |

|_____ |ATTEND your assigned Pre-K SPED Staffing Specialist’s Professional Development ”IEP & Matrix for Pre-K SPED Teachers” being held on October 27th,|

| |2017 |

|_____ |Tuesday, November 17, 2017 is the end of the first grading period in Pre-K (60 days). |

|_____ |COMPLETE the Curriculum Based Measurement (Progress Report) for each SPED student (Appendix R) for the first prekindergarten grading period |

| |(8/21/17 – 11/17/17) (60 days). |

|_____ |COMPLETE the IEP Status Report on Goals (Grading Period 1) in ESE-EMS. PRINT & ATTACH to the Curriculum Based Measurement and send home to |

| |families on Friday, November 17, 2017 |

|____ |ATTACH “IEP Status Report on Goals” document to the original IEP in the cumulative record |

|_____ |SCHEDULE Parent Conferences to review Progress Reports |

|_____ |COMPLETE pre-test classroom assessments (BDI-2 &/or PELI) & related graphs (Appendix U2 & U3) for students who entered in October (as needed). |

| |Email graphs to the designated recipients. |

|_____ |COMPLETE all RTs for transitioning students, as needed, with school-based personnel. |

|_____ |UPDATE all ATIPs in the “Results” section and email to Deanna DeCario & Dearta Smith. Indicate requests for feedback, classroom assistance, or |

| |assessment support (especially for those students transitioning to kindergarten). |

| |** For ATIPs that are primarily for behavior and/or social skills or for students in a TEACCH or LEAP classroom, cc: Kathy Velazquez |

| |(KathyVelazquez@) & Claudia Monsalve (CMonsalve@). |

| |** For ATIPs primarily for Independent Functioning, cc: Laura Seminario. |

|_____ |DEVELOP Functional Assessment of Behavior (FAB) (Appendix N7) and the Positive Behavior Support Plan (PBSP) (Appendix N8) for students as needed.|

|December |

|_____ |UPDATE any IEP and Matrix due in December |

|_____ |SEND parent notification letter for any IEP due in January and notify PT, OT, & SLP (as needed) in a timely manner so they can plan to attend or |

| |send written input (pg. 2 of Notice of Mtg.) |

|_____ |COMPLETE pre-test classroom assessments (BDI-2 &/or PELI) & related graphs (Appendix U2 & U3) for students who entered in November (as needed). |

| |Email graphs to the designated recipients. |

|_____ |UPDATE your “Pre-K Transitions & Changes of Placement” List (from Appendix A2) and e-mail to your Assigned Pre-K Staffing Specialist AND your |

| |school LEA. |

|January |

|_____ |UPDATE any IEP and Matrix due in January |

|_____ |SEND parent notification letter for any IEP due in February and notify PT, OT, & SLP (as needed) in a timely manner so they can plan to attend or|

| |send written input (pg. 2 of Notice of Mtg.) |

|_____ |COMPLETE pre-test (Entry) BDI-2 & related graph (Appendix U2) & upload for students who entered in December (& do not already have an Entry BDI-2|

| |in the online data manager) AND who are returning to Pre-K next year. Email graph to D. DeCario. |

|_____ |COMPLETE PELI & related graph (Appendix U3) only for students who entered in February AND are Transitioning to Kindergarten. Email graph to S. |

| |Rad. |

|February |

|_____ |UPDATE Class List (Appendix A-3) and re-send it to your Staffing Specialist via e-mail by Friday, February 2nd, 2018. |

|_____ |UPDATE any IEP and Matrix due in February |

|_____ |SEND parent notification letter for any IEP due in March and notify PT, OT, & SLP (as needed) in a timely manner so they can plan to attend or |

| |send written input (pg. 2 of Notification of Mtg.) |

|_____ |Schedule ESY meetings with parents (interims). |

|_____ |COMPLETE pre-test (Entry) BDI-2 & related graph (Appendix U2) & upload for students who entered in January (& do not already have an Entry BDI-2 |

| |in the online data manager) AND who are returning to Pre-K next year. Email graph to D. DeCario. |

|_____ |COMPLETE PELI & related graph (Appendix U3) only for students who entered in February AND are Transitioning to Kindergarten. Email graph to S. |

| |Rad. |

|_____ |UPDATE your “Pre-K Transitions & Changes of Placement” List (from Appendix A2) and e-mail to your Pre-K Staffing Specialist AND your school LEA. |

|_____ |ATTEND one (1) of the three (3) “Transition to Kindergarten” meetings, being held by your assigned Pre-K Staffing Specialist, in February 2017. |

| |(Bring your “Pre-K Transitions & Changes of Placement” list to the meeting.) |

|_____ |UPDATE all ATIPs in the “Results” section and email to Deanna DeCario & Dearta Smith. Indicate requests for feedback, classroom assistance, or |

| |assessment (especially for those students transitioning to kindergarten). |

| | |

| |** For ATIPs that are primarily for behavior and/or social skills or for students in a TEACCH or LEAP classroom, cc: Kathy Velazquez |

| |(KathyVelazquez@) & Claudia Monsalve (CMonsalve@). |

| | |

| |** For ATIPs primarily for Independent Functioning, cc: Laura Seminario |

|_____ |ADMINISTER VPK Assessment mid-year test for all VPK role models (AP2: 1/10/18 - 2/2/18, enter data by 2/12/18) – inclusion teachers only. |

|March |

|_____ |UPDATE any IEP and Matrix due in March |

|_____ |SEND parent notification letter for any IEP due in April and notify PT, OT, & SLP (as needed) in a timely manner so they can plan to attend or |

| |send written input (pg. 2 of Notification of Mtg.) |

|_____ |COMPLETE pre-test (Entry) BDI-2 & related graph (Appendix U2) & upload for students who entered in February (& do not already have an Entry BDI-2|

| |in the online data manager) AND who are returning to Pre-K next year. Email graph to D. DeCario. |

|_____ |COMPLETE PELI & related graph (Appendix U3) only for students who entered in February AND are Transitioning to Kindergarten. Email graph to S. |

| |Rad. |

|_____ |*PREPARE for transition to kindergarten staffings. Begin post-test classroom assessments for students transitioning to kindergarten. (Exit BDI-2 |

| |Assessments MUST be administered during the designated assessment period: March 1-15, 2018, and uploaded by March 23, 2018. Refer to Appendix U |

| |or contact Deanna DeCario or Stephanie Rad for further assistance or guidance.) |

|_____ |Monday, March 5, 2018 is the end of second grading period (60 days) |

|_____ |COMPLETE the Curriculum Based Measurement (Progress Report) for each SPED student for the second grading period (11/20/17 – 3/05/18) (60 days). |

| |(ASD & LEAP Progress Reports can be found in Appendix M3 –TEACCH (ASD) & M4-LEAP.) |

|_____ |COMPLETE the IEP Status Report on Goals (Grading Period 2) in ESE-EMS. PRINT & attach to the Curriculum Based Measurement & send home to families|

| |on Monday, March 5, 2018 |

|_____ |ATTACH “IEP Status Report on Goals” document to the original IEP in the cumulative record |

|_____ |SCHEDULE Parent Conferences to review Progress Reports |

|_____ |ATTEND Transition to Kindergarten Staffings. BRING completed Exit BD-2 score reports & graphs and post-test PELI graphs. |

|April |

|_____ |UPDATE any IEP and Matrix due April |

|_____ |SEND parent notification letter for any IEP due in May and notify PT, OT, & SLP (as needed) in a timely manner so they can plan to attend or send|

| |written input (pg. 2 of Notification of Mtg.) |

|_____ |UPDATE your “Pre-K Transitions & Changes of Placement” List (from Appendix A2) and e-mail to your Pre-K Staffing Specialist AND your school LEA. |

| |(Consult your staffing specialist regarding Pre-K Changes of Placement for next year.) |

|_____ |COMPLETE pre-test classroom assessment (BDI-2 Entry) and related graph for students who entered in March (& do not already have one in the online|

| |data manager) AND are returning to Pre-K next year. Email BDI-2 graph to Deanna DeCario. |

|_____ |CONTINUE to COMPLETE PELI post-assessments and related graphs for students transitioning to kindergarten. Email graphs to Stephanie Rad. |

|_____ |UPDATE all ATIPs in the “Results” section and email to Deanna DeCario & Dearta Smith. |

|_____ |ATTEND Transition to Kindergarten Staffings. BRING completed Exit BD-2 score reports & graphs and post-test PELI graphs. |

|_____ |IEPs due June, July, August and early September for students returning to Pre-K must be updated prior to June 8, 2017 |

|May |

|_____ |UPDATE any IEP and Matrix due May |

|_____ |COMPLETE pre-test classroom assessment (BDI-2 Entry) and related graph for students who entered in April (& do not already have one in the online|

| |data manager) AND are returning to Pre-K next year. Email BDI-2 graph to Deanna DeCario. |

|_____ |ATTEND Transition to Kindergarten Staffings. BRING completed Exit BD-2 score reports & graphs and post-test PELI graphs. |

|_____ |COMPLETE any IEPs due in June, July, August, & early September for students returning to Pre-K |

|_____ |SEND all completed post-test Assessment Graphs (BDI-2 to D. DeCario, PELI to S. Rad) for all Transitioning SPED students, via e-mail, by |

| |Thursday, May 17, 2018. |

|_____ |COMPLETE Miami-Dade Pre-K SPED Program Evaluation online survey. |

|_____ |RETURN any pending Parent End-of-Year Evaluations to mail code 9614, Attn: Dr. Ann Marie Sasseville. |

|_____ |ADMINISTER VPK Assessment post-test for all VPK role models (AP3: 5/9/18 - 5/25/18, enter data by 5/31/18) – inclusion teachers only. |

|June |

|_____ |Thursday, June 7, 2018 is the end of third grading period (60 days) |

|_____ |UPDATE Class List (Appendix A-3) and re-send it to your Pre-K Staffing Specialist via e-mail by Friday, June 1st, 2018. |

|_____ |COMPLETE pre-test classroom assessment (BDI-2 Entry) and related graph for students who entered in May (& do not already have one in the online |

| |data manager) AND are returning to Pre-K next year. Email BDI-2 graph to Deanna DeCario. |

|_____ |COMPLETE the Curriculum Based Measurement (Progress Report) for each SPED student for the third grading period (3/06/18 – 6/07/18) (60 days). |

| |(ASD & LEAP Progress Reports can be found in Appendix M3 –TEACCH (ASD) & M4-LEAP.) |

|_____ |COMPLETE the IEP Status Report on Goals (Grading Period 3) in ESE-EMS. PRINT & attach to the Curriculum Based Measurement, and send home to |

| |families on Thursday, June 7, 2018 |

|_____ |ATTACH “IEP Status Report on Goals” document to the original IEP in the cumulative record |

|_____ |COMPLETE Kindergarten Transition Packets (Rainbow Folders) for students transitioning to kindergarten and place in cumulative record |

|_____ |CLEAN and PREPARE classroom for summer break |

|_____ |LOCK UP valuable Pre-K materials, especially Boardmaker software, speech generating devices and other electronics ***(Boardmaker software cannot |

| |not be replaced if lost or stolen)*** |

|_____ |LABEL all Pre-K materials with “Pre-K SPED” |

REFER TO TEACHER HANDBOOK Shared in One Drive via your employee portal FOR ALL QUESTIONS

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