How do I get into my new email, Outlook Web Access?

[Pages:5]Outlook Web Access and New Memo

How do I get into my new email, Outlook Web Access?

? Open a browser and type in . There is also a link on the Buffalo website.

? You will only see this screen the first time you log in. Simply click OK to accept the language and time zone.

? Type in your user name and password. Your user name for your new Outlook Web Access (OWA) email account will be the same as your computer log in username and password. (I.e. jdoe928/password123)

? If you are a staff member and other people use your computer, select the top option, "This is a public or shared computer." This will time you out in 15 minutes of inactivity.

? If you are a staff member and no one uses your computer, you can select the 2nd option, "This is a private computer." This will time you out in 8 hours.

Addressing an Email

? To write an email, from your inbox, click on the New button.

? To enter addresses in the To and CC fields.

Type a partial name and click the

icon in the tool bar for "Check

Names." This will find the person and put their name in that field when you click

on the name.

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? If you start typing and the name appears under the To or Cc fields, click your enter

key or click on the name.

? If you need to open the district address book to get an email address, click on

the To button or the book icon in

your toolbar, select Default Global

Address List.

? If you need to open your personal address book to address an email?

Click on the To button or the book icon

in your toolbar, select My

Contacts.

? You can scroll or search for the name. When you find the name, click in the field at the bottom. Go back to the name and double click it. The name will appear in the field you clicked in.

Notice the Bcc field is visible when entering a name this way.

Groups are in bold text. Click on the group and it will show who is in the group in the right panel.

? To turn Bcc on for this only this email. Click on Options in the toolbar and click Show Bcc.

? To turn Bcc on for all emails, click on Options in the upper right. Click on All Options. Click on Settings. Under Message Format, put a checkmark in Always show Bcc. Click Save in the lower right.

Outlook Web Access and New Memo

Writing the Email

? Enter a subject that reflects what the email is about. ? Type your message in the body under the toolbar that starts

with text Times New Roman. Format your text (bold, italics, centered, bulleted) and/or make a word into a hyperlink using this toolbar. Use the top toolbar to add a graphic, hyperlink, attachment, or spell check. See FAQs below for more information on this. ? When email is is done, click Send using the top toolbar.

FAQ

? How do I add an attachment to an email?

Click on the paperclip icon

in your toolbar. Browse for your attachment(s).

? How do I delete an attachment before I send it? Click the X next to the attachment.

? How do I add a picture? Click on the insert picture

icon in the toolbar. Browse for your picture.

? How do I make a hyperlink? Type in or paste the whole URL in the message, (), and it will be a hyperlink when sent. You can test it before sending by clicking the Ctrl key and the link.

? How do I make a word or phrase into a hyperlink? Type the word or phrase, highlight it, click on paste the URL into the dialog box.

in your tool bar and type or

? How do I add an importance indicator to an email?

Click on the

in your toolbar. The recipient will see this in their inbox.

Outlook Web Access and New Memo

? How do I customize the toolbar in a new message? Click on the down arrow in the toolbar and put check marks in the short cuts you want to see.

? How do I save an email in my drafts folder?

Click on the save icon

in your toolbar.

Note ? emails will automatically save in draft folder every few

minutes. If you send the email, it will be gone from drafts. If

you simply close the email, it will remain in drafts.

? How do I request a read or delivery receipt? Click on "Options" in the toolbar and put a check mark under request a delivery receipt or request a read receipt located under Tracking Options. Note ? A delivery receipt means the email arrived in the recipient's inbox. A read receipt means the recipient has opened the email.

? How can I mark an email private? Click on Options and select Private in the Sensitivity pull down. Note - This will not prevent recipients from printing, replying, or forwarding the email.

? How do I add a signature to my emails? Click on the insert signature icon in your toolbar. To automatically add a signature to all emails, click on "options" then "see all options" from your inbox in the upper right corner. Now click on Settings and add your signature under E-Mail Signature. Click Save in the bottom right.

? How do I set up a rule for an email? Right click on the email, select Create Rule, make your selections. Note ? Click on More Options at the bottom for additional actions.

? How do I spell check my email? In Internet Explorer, click this spell check icon . . You can also set an option to have it spell check on send. Click on Options in the upper right, and See all Options. Click on Settings and Spelling in the top tool bar. A spell check box will NOT appear. You need to right click the misspelled word and pick the correct spelling, then click send again. You cannot add words to the spell check dictionary. Note ? If you use the Firefox browser or Chrome, you will not see the spell check button or the Spelling option because both browsers have a built in spell

Outlook Web Access and New Memo

checker. You need to correct the spelling before sending by right clicking on the underlined word and selecting the correct spelling.

? How do I create stationery for emails I send repeatedly, as I did in Lotus Notes? There is no stationery creator in Outlook, However, you can create an email and save it as a draft. When you need to use it, copy and paste the content into a new email. The original will remain in your draft folder until you delete it.

Contacts FAQ

? How do I open my contacts? Click on Contacts in the lower left of your screen.

? How do I create a new contact? Click on New in the top tool bar. Fill in as much information as you need. Save and close.

? How do I add an attachment to a contact? Click on the paperclip in the top tool bar and browse to the attachment.

? How do I create a personal group? Click on New and select Group. Name the group. Click on members to access address books, select your desired book, find the person, and double click to add. You can also type in the address and click Add to Group at the right. Save and close.

? How do I remove someone from a personal group? Open the group, select the name(s), click Remove from Group. Save and close. When viewing all, groups will appear in bold with an icon before it. Tip ? you can color code groups and individuals. Click on this pull down to see your categories. Remember that you can create your own.

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