Open Source - iHRIS



iHRIS PILOT-TEST EVALUATION CHECKLISTSite:SoftwareFormatScoreNotesIf importing data from legacy system: ease of importing data. 1-5Ease of adapting to the needs of the country:All necessary fields created?1-5Ease of creating new fields?1-5Ease of modifying existing fields?1-5Ease of deleting unneeded fields?1-5Ability of the system to generate the reports needed by the MOH:Built-in1-5Add new standard reports?1-5Ad-hoc (ease of creation)1-5Uptime: availability of system to end users. What are problems (local computer, server, network infrastructure)?Estimated percent of system availability%Unanticipated shutdowns? If so, why? # of shutdownsSystem crashes (Are they disruptive?)# of crashesVirus attacks/success rate (Do they know about unsuccessful attacks?)# known attacksBackups made successfully:Is there a backup plan/policy? Y/NHas it been followed? 1-5Is there any kind of checklist or other tool to ensure compliance with the backup plan/policy?Y/NAre backups regularly scheduled?Y (how often?)Are backups manual or automated?Manual/ automatedWho checks that backups have been made? (Anyone?)Job titleWhen was the most recent backup? Show me.Date, latencyInteroperability, connection/data interface modules with other systems:PayrollY/NCivil ServiceY/NTrainSmart (a module that captures those undergoing/have undergone preservice and in-service training) Y/NCHAM HRHS (Human Resources for Health System)Y/NRegulatory Professional CouncilsY/NDHIS2Y/NOthers (specify)?SpecifyHardware and networkiHRIS appliance installation, ease?1-5Need for purchase of new computers or upgrading of existing computers (see previous report):1-5, describeEnd-user computer configuration/installation/ upgrades/maintenance (how did it go?):1-5, describeLAN connectivityPercentage of time pilot data entry systems could not access system (compare with server uptime):%Readiness of districts to connect as needed; difficulty of connection from the districts:1-5Procurement process (any snags or delays?):1-5, describeTraining and supportAdequacy of the training:End users (Likert average of surveyed end users)1-5Data entry and modification1-5Report creator/user1-5Administrators (Likert average of surveyed administrators)1-5Developers (may be the same as Administrators)1-5Is the User Manual available at the site?Y/NIs there a plan to have a programmer resource, e.g., University?Y/N, specifyAdditional tech support needed after training: 1-5Is there a helpdesk in place or planned?Y/NMinistry readiness to complete ongoing maintenance and support of hardware, software, and LAN without outside assistance:1-5, describeSystem UseEase of implementation:1-5Is there a person assigned to be the iHRIS specialist or coordinator?Y/NIf so, what % of that person’s work time is dedicated to iHRIS?Ease/speed of data entry:Process of data collection1-5Ease of data entryNew employee entry (# records/day/entrant) (average 30/day)1-5Modification of record1-5# of records per day per entrant (number or selection e.g. 10, 20, 30 or more)1-5Data entry form matches the personnel file and the entry screen?1-5System maintenance required:# of bugs or other issues reported (#) (Where reported?)#Ease of resolution of issues1-5% of staff now in the database:%% of collection tools entered in the system:#Data Quality, Analysis, and UseIs there a data quality control plan/policy in place?Y/NDocumented expectation of completeness of records? Y/NReports generated on completeness or other review?Y/NProcess of resolution for incomplete records documented and/or in practice? Y/NPeriodic review of data entry by supervisor? How often?Y/N, describeValidation process documented? Y/NPercentage of records showing as “unknown” or incomplete in top 5 reports:%Is there a documented process for resolving these incomplete records?Y/NIf yes, is it followed and how? Routine or periodic?Y/N, describeHave the data from the pilot been used (ask for specific examples):To show value of system and advocate for continued investment and/or scale-up?Y/NTo review a policy issue?Y/NTo plan for hiring or re-distribution?Y/NTo make management decisions? If yes, how?Y/NTo answer questions? (e.g., Who is retiring this year? How much attrition are we experiencing? What are our staffing gaps? Number and positions filled by officers working at cost centers other than where the positions are established?)Y/NIf data have been used, what has been the receptivity of supervisors/ managers?1-5, describe ................
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