*September 2021 VOLUME 8, CHAPTER 3: “PAY ADMINISTRATION ...

DoD 7000.14-R

2B

Financial Management Regulation

Volume 8, Chapter 3 *February 2024

VOLUME 8, CHAPTER 3: "PAY ADMINISTRATION"

SUMMARY OF MAJOR CHANGES

Changes are identified in this table and also denoted by blue font.

Substantive revisions are denoted by an asterisk (*) symbol preceding the section, paragraph, table, or figure that includes the revision.

Unless otherwise noted, chapters referenced are contained in this volume.

Hyperlinks are denoted by bold, italic, blue and underlined font.

The previous version dated December 2022 is archived.

PARAGRAPH All

2.3.1.4.2.19 4.2.2.3 4.2.7 4.3.2

References

EXPLANATION OF CHANGE/REVISION

Revised hyperlinks and formatted chapter to comply with current administrative instructions. Added information concerning annual premium pay caps. Added information regarding the subsistence expense portion of home service transfer allowance. Added section on extraordinary quarters allowance. Added references for federal wage system employees receiving non-foreign post differential. Updated References section.

PURPOSE Revision Addition Addition Addition Addition Revision

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DoD 7000.14-R

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Financial Management Regulation Table of Contents

Volume 8, Chapter 3 *February 2024

VOLUME 8, CHAPTER 3: "PAY ADMINISTRATION" ........................................................... 1

1.0 GENERAL......................................................................................................................... 5

1.1

Purpose.............................. ......................................................................... 5

1.2

Authoritative Guidance.................... .............................................................. 5

2.0 GENERAL PROVISIONS ON PAY ................................................................................ 5

2.1

Pay and Payroll Data............... ........................................................................ 5

2.2

Notification of Changes to Pay..... ...................................................................... 6

2.3

Statutory Limits on Compensation ("Pay Caps") ................................................ 7

2.4

Multiple Appointments............ ...................................................................... 10

2.5

General Schedule (GS) Employees .................................................................... 10

2.6

Employees in Performance Management and Recognition System (PMRS) .... 12

2.7

Senior Executive Service Positions.................................................................... 12

2.8

Senior Level (SL) Positions....... ...................................................................... 13

2.9

Scientific or Professional (ST) Positions ........................................................... 13

2.10

Executive Schedule Positions........................................................................... 14

2.11

Federal Wage System (FWS) Positions ............................................................. 14

2.12

Administratively Determined (AD) Pay Plans................................................... 14

3.0 PREMIUM PAY.............................................................................................................. 14

3.1

General............................... ...................................................................... 14

3.2

Overtime................................................................................................... 15

3.3

Night Pay Differential and Night Shift Differential........................................... 19

3.4

Sunday Premium Pay............... ..................................................................... 21

3.5

Holiday Premium Pay.............. ...................................................................... 22

3.6

Annual Premium Pay for Standby Duty............................................................. 23

3.7

Annual Premium Pay for Administratively Uncontrollable Overtime (AUO) .. 23

3.8

Hazardous Duty Pay (HDP) and Environmental Differential Pay (EDP).......... 24

4.0 FOREIGN AND NON-FOREIGN ALLOWANCES AND DIFFERENTIALS ............ 26

4.1

General............................... ...................................................................... 26

4.2

Foreign Area Allowances and Differentials....................................................... 26

4.3

Non-foreign Area Allowances and Differentials ............................................... 33

5.0 OTHER PAY, DIFFERENTIALS, AND ALLOWANCES ........................................... 34

5.1

Physicians' Comparability Allowance ............................................................... 34

5.2

Supervisory Differential............ ..................................................................... 35

5.3

Remote Site Allowance............ ...................................................................... 36

5.4

Uniform Allowance....................................................................................... 36

5.5

Qualified Transportation Fringe Benefits .......................................................... 36

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DoD 7000.14-R

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Financial Management Regulation Table of Contents (Continued)

Volume 8, Chapter 3 *February 2024

5.6

Government-Provided Home-to-Work Transportation ...................................... 37

5.7

Foreign Language Proficiency Pay (FLPP) ....................................................... 37

5.8

Market Pay........................... ..................................................................... 38

5.9

Reservist Differential............... ..................................................................... 39

6.0 RECRUITMENT, RELOCATION, AND RETENTION INCENTIVES....................... 40

6.1

Recruitment Incentive.............. ...................................................................... 40

6.2

Relocation Incentive...................................................................................... 41

6.3

Retention Incentive.................. .................................................................... 43

6.4

DoD Student Loan Repayment Program............................................................ 44

7.0 LUMP-SUM LEAVE PAYMENTS ............................................................................... 46

7.1

Lump-Sum Payments for Annual Leave ............................................................ 46

7.2

Lump-Sum Payable................. ...................................................................... 46

7.3

Lump-Sum Not Payable............ ..................................................................... 47

7.4

Computation of Lump-Sum Payment ................................................................ 47

7.5

Refunds..................................................................................................... 49

7.6

Payment for Restored Leave for Base Realignment and Closure (BRAC)........ 50

8.0 SEVERANCE.................................................................................................................. 50

8.1

Qualifications........................ ..................................................................... 50

8.2

Payments............................. ...................................................................... 50

8.3

Withholding Tax Reporting........ ..................................................................... 51

8.4

Termination of Severance Pay...... ................................................................... 51

9.0 ADVANCED PAY.......................................................................................................... 51

9.1

Foreign Post Assignment Advances................................................................... 51

9.2

Advance Payments to Evacuees.... .................................................................... 52

9.3

Collection of Advance Payments... ................................................................... 52

9.4

Other Requirements or Conditions for Advances .............................................. 53

9.5

Additional Advance Payments.... ...................................................................... 53

9.6

Advances in Pay for Newly Hired Employees................................................... 53

9.7

Advances in Pay for Employees Relocating Within the United States or its

Territories........................................... ...................................................................... 54

10.0 SPECIAL PAYMENTS ............................................................................................... 54

11.0 AWARDS..................................................................................................................... 54

11.1

General............................... ...................................................................... 54

11.2

Payment of Awards................. ...................................................................... 56

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DoD 7000.14-R

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Financial Management Regulation Table of Contents (Continued)

Volume 8, Chapter 3 *February 2024

*REFERENCES ........................................................................................................................ 58

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DoD 7000.14-R

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Financial Management Regulation CHAPTER 3

Volume 8, Chapter 3 *February 2024

PAY ADMINISTRATION

1.0 GENERAL

1.1 Purpose

This chapter provides guidance on DoD civilian employee pay and entitlements.

1.2 Authoritative Guidance

The pay policies and requirements established by the DoD in this chapter are derived primarily from, and prepared in accordance with (IAW) the Office of Personnel Management's (OPM) Pay and Leave, Title 5, United States Code (U.S.C.), DoD Instruction (DoDI) 1400.25, Civilian Personnel Management, and Title 5, Code of Federal Regulations (CFR). Due to the subject matter in the chapter, the list of authoritative sources is extensive. The specific statutes, regulations, and other applicable guidance that govern each section are listed in a reference section at the end of this chapter.

2.0 GENERAL PROVISIONS ON PAY

This section provides general information on computing pay and transmitting pay data to the servicing payroll office (PRO). This section also provides guidance on statutory limits on pay ("pay caps") and general information on computing pay for General Schedule (GS), Senior Executive Service (SES), and other categories of employees.

2.1 Pay and Payroll Data

2.1.1. Computing Pay. Payroll computations must be based on statutorily authorized entitlements IAW Title 5, U.S.C., Title 5 CFR, and other statutory or regulatory requirements as stated herein. The payment of any entitlement must be supported by one or more of the following source documents, as appropriate:

2.1.1.1. Standard Form (SF) 50, Notification of Personnel Action and/or other similar personnel documents;

2.1.1.2. Certified copies of travel orders;

2.1.1.3. Time and attendance reports, including any necessary supporting documents such as sign-in and sign-out registers or OPM Form 71, Request for Leave or Approved Absence; and

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