Oracle Quick Reference Guide - Devereux
Oracle Quick Reference Guide
:: Terminology
|Oracle terminology |Definition |Equivalent in Cyborg, if applicable |
|Oracle Applications Navigator Window |Displays the name of responsibilities you can select to perform |Your access level given at time of hire (HR, |
| |business functions (ie Victoria HRMS Administrator); once you select|PR, etc) is comparable to your |
| |your responsibility, this window will display the forms to which you|responsibility; the menus listed at the top |
| |can navigate |of the Cyborg screen provided the screens to |
| | |which you could navigate |
|Top Ten List |A feature which allows users to add those forms most frequently used|Quicklist which allows users to add their |
| |to a list for quick, easy access |most frequently used screens to a list for |
| | |easy access. |
|Switch Responsibilities Button |Allows you to choose from different responsibilities (HR, PR, |N/A |
| |Training, etc) if you have multiple responsibilities (have HR and |All responsibilities are set-up at the |
| |Training responsibilities) |security level so there is no need to choose |
| | |between different responsibilities |
|Wildcards (%) |Search criteria (%) which will narrow a long list of returned values|Search Value Box that appears when searching |
| |(ex, if searching for people with the last name of Stevenson, you |a field which contains a large codes et (e.g.|
| |can type Steve% to return only those people whose last name starts |school code on the 30-SCR screen) |
| |with the letter string ‘Steve’. | |
|Query |A way to search for a record based on specific criteria using the |Search for employees using the ‘Enter an |
| |wildcard functionality (hit F11 to begin the query, use wildcard |Employee Button’, search for screens using |
| |functionality such as Steve% to search for a value, hit Ctrl|the ‘Enter a Command’ (bullseye) button. |
| |+ F11 to execute the query) | |
|Saving your work |Update- most commonly used to reflect changes to a record; |Changing at least one Key Field and Hitting |
|Update vs. Correction |Correction – most commonly used to overwrite incorrect information |Enter saves all work and updates the record. |
| | |If a non-key only field is changed, the |
| | |record is overwritten. |
|Message Line |Located at bottom of the Oracle application window. It displays |No message displayed if entry was saved. |
| |status information about the current window or field such as |Error Messages displayed if errors occur. |
| |‘Transaction complete: 1 record applied and saved’ or ‘Invalid value| |
| |for field Job_Name’. | |
|Date Tracking |A feature which tracks all historical, current and future dated |Numerous screens where dates are stacked on |
| |information for many types of HR and payroll records across a span |top of each other, with the oldest dates on |
| |of time. |the bottom and newest dates are on the top |
| | |(for example, status history on the 09-SCR |
| | |screen). |
|Special Information Types (SIT) |Indicates fields where Devereux can capture additional information |N/A |
| |required that is not otherwise tracked by the Oracle application. |Cyborg either has specific screens dedicated |
| |Examples of this are clearances, company property issued, STAP, |to this type of information or Devereux |
| |training, etc |created a specific screen to meet such |
| | |business needs. |
|Descriptive Flex Field (DFF) |A field that can include several sub-fields, or segments to house |N/A |
| |information required by Devereux that is not tracked in Oracle. |See SIT information |
| |Similar to SITs but slightly different from a technical perspective.| |
|List of Values (LOV) |A list of choices from which you can choose to populate a specific |Code set where users can only populate a |
| |field (ex. Assignment category choices include client worker, |field by choosing a valid option in the list |
| |Full-Time 52 weeks, Full-time 41 weeks, Part time, etc) |of drop down values. |
|Organization |Program/department- will be displayed as center name and department |Center is defined by the Control-2. |
| |name (ex Florida Administration) |Department is defined on the 05CSCR screen |
| | |Both center and department can be found on |
| | |the GG-SCR screen. |
|Location |Physical address of worksite. Oracle Payroll uses the location field|Location Field on 05CSCR although this field|
| |to determine the employee’s work location for tax purposes. |did not indicate the actual street address of|
| | |the work location; it did identify which |
| | |campus/site an employee was located. |
|Person Type |Person types define what kind of connection or |Person types are identified by being in |
| |relationship the individual has to Devereux and |specific Control 1-2s (example –staff in 01, |
| |whether or not the individual is eligible for |07, or 10 control-1, clients in 03 control 1,|
| |compensation and/or benefits. The person |and independent contractors in IC control-1 |
| |types will also determine if the individual | |
| |should be included in government reporting, | |
| |such as EEO, New Hire and W-2 reporting. | |
|Contingent Worker |Someone who provides services for Devereux but is not paid through |Independent Contractor keyed in the IC |
| |payroll and is not eligible for benefits ( created by using the |Control 1-2. |
| |‘Create Placement’ Action Type) | |
|Assignment Category* |Defines a person’s status (e.g., Part-Time; Full-Time 52 Weeks, |Define in the Employee Status which is |
| |Full-Time 41 weeks, Client Worker, Intern) |created on the 01-SCR screen for new hires |
| | |(viewed on the 09-SCR screen) |
* Cyborg’s status combines these two fields in the Oracle system.
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