Oracle Quick Reference Guide - Devereux



Oracle Quick Reference Guide

:: Terminology

|Oracle terminology |Definition |Equivalent in Cyborg, if applicable |

|Oracle Applications Navigator Window |Displays the name of responsibilities you can select to perform |Your access level given at time of hire (HR, |

| |business functions (ie Victoria HRMS Administrator); once you select|PR, etc) is comparable to your |

| |your responsibility, this window will display the forms to which you|responsibility; the menus listed at the top |

| |can navigate |of the Cyborg screen provided the screens to |

| | |which you could navigate |

|Top Ten List |A feature which allows users to add those forms most frequently used|Quicklist which allows users to add their |

| |to a list for quick, easy access |most frequently used screens to a list for |

| | |easy access. |

|Switch Responsibilities Button |Allows you to choose from different responsibilities (HR, PR, |N/A |

| |Training, etc) if you have multiple responsibilities (have HR and |All responsibilities are set-up at the |

| |Training responsibilities) |security level so there is no need to choose |

| | |between different responsibilities |

|Wildcards (%) |Search criteria (%) which will narrow a long list of returned values|Search Value Box that appears when searching |

| |(ex, if searching for people with the last name of Stevenson, you |a field which contains a large codes et (e.g.|

| |can type Steve% to return only those people whose last name starts |school code on the 30-SCR screen) |

| |with the letter string ‘Steve’. | |

|Query |A way to search for a record based on specific criteria using the |Search for employees using the ‘Enter an |

| |wildcard functionality (hit F11 to begin the query, use wildcard |Employee Button’, search for screens using |

| |functionality such as Steve% to search for a value, hit Ctrl|the ‘Enter a Command’ (bullseye) button. |

| |+ F11 to execute the query) | |

|Saving your work |Update- most commonly used to reflect changes to a record; |Changing at least one Key Field and Hitting |

|Update vs. Correction |Correction – most commonly used to overwrite incorrect information |Enter saves all work and updates the record. |

| | |If a non-key only field is changed, the |

| | |record is overwritten. |

|Message Line |Located at bottom of the Oracle application window. It displays |No message displayed if entry was saved. |

| |status information about the current window or field such as |Error Messages displayed if errors occur. |

| |‘Transaction complete: 1 record applied and saved’ or ‘Invalid value| |

| |for field Job_Name’. | |

|Date Tracking |A feature which tracks all historical, current and future dated |Numerous screens where dates are stacked on |

| |information for many types of HR and payroll records across a span |top of each other, with the oldest dates on |

| |of time. |the bottom and newest dates are on the top |

| | |(for example, status history on the 09-SCR |

| | |screen). |

|Special Information Types (SIT) |Indicates fields where Devereux can capture additional information |N/A |

| |required that is not otherwise tracked by the Oracle application. |Cyborg either has specific screens dedicated |

| |Examples of this are clearances, company property issued, STAP, |to this type of information or Devereux |

| |training, etc |created a specific screen to meet such |

| | |business needs. |

|Descriptive Flex Field (DFF) |A field that can include several sub-fields, or segments to house |N/A |

| |information required by Devereux that is not tracked in Oracle. |See SIT information |

| |Similar to SITs but slightly different from a technical perspective.| |

|List of Values (LOV) |A list of choices from which you can choose to populate a specific |Code set where users can only populate a |

| |field (ex. Assignment category choices include client worker, |field by choosing a valid option in the list |

| |Full-Time 52 weeks, Full-time 41 weeks, Part time, etc) |of drop down values. |

|Organization |Program/department- will be displayed as center name and department |Center is defined by the Control-2. |

| |name (ex Florida Administration) |Department is defined on the 05CSCR screen |

| | |Both center and department can be found on |

| | |the GG-SCR screen. |

|Location |Physical address of worksite. Oracle Payroll uses the location field|Location Field on 05CSCR although this field|

| |to determine the employee’s work location for tax purposes. |did not indicate the actual street address of|

| | |the work location; it did identify which |

| | |campus/site an employee was located. |

|Person Type |Person types define what kind of connection or |Person types are identified by being in |

| |relationship the individual has to Devereux and |specific Control 1-2s (example –staff in 01, |

| |whether or not the individual is eligible for |07, or 10 control-1, clients in 03 control 1,|

| |compensation and/or benefits. The person |and independent contractors in IC control-1 |

| |types will also determine if the individual | |

| |should be included in government reporting, | |

| |such as EEO, New Hire and W-2 reporting. | |

|Contingent Worker |Someone who provides services for Devereux but is not paid through |Independent Contractor keyed in the IC |

| |payroll and is not eligible for benefits ( created by using the |Control 1-2. |

| |‘Create Placement’ Action Type) | |

|Assignment Category* |Defines a person’s status (e.g., Part-Time; Full-Time 52 Weeks, |Define in the Employee Status which is |

| |Full-Time 41 weeks, Client Worker, Intern) |created on the 01-SCR screen for new hires |

| | |(viewed on the 09-SCR screen) |

* Cyborg’s status combines these two fields in the Oracle system.

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