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|[pic] |BC BASEBALL ASSOCIATION | |
| |British Columbia Minor Baseball Association |Executive Board Meeting Minutes |
| |PO Box 33511, Surrey Place Postal Outlet, Surrey, BC V3T 5R5 |06/02/2016 |
| |Web Page: |11:29 am |
| |Providing Canadian Youth Baseball Programs Since 1963 | |
| |Rally Cap * 9U * 11U * 13U * 15U * 18U * Junior Men * Challenger | |
|Meeting called by: |Mike Sarai, President |
|Type of meeting: |Board Meeting |
|Minute taker: |Val Greenwood |
|Attendees: |M. Sarai, V. Greenwood, G. Butler, M. Kelly, J. Braaten, O. Germaine, F. Campbell, R. Wearing, G. Rimer, A. Hayes, T. |
| |McGuire, S. King, S, McCann, E. Toneff, T, Katelnikoff, Brenda Astorino, T. Chudyk |
|Conference Call: |None |
|Absent: |P. Weatherill, S. Drysdale, |
|Guest(s) | |
|1. The meeting was called to order at 11:29 am. |
| |
|2. President’s Opening Remarks |
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|Pat Weatherill – stepping back due to personal issues – will still to all eligibility requests |
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|Trevor McGuire will step in to do 15U AA effective immediately |
| |
|Next meeting will be March 01 at Moxie’s at the Sandman (200th & Highway) |
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|Core Values – update report for March meeting. |
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|Fraser has resigned as President of Greater Victoria and will now take over as chair of discipline. |
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|Ray will work on rules – any clarification of rules at Provincials will be directed to him. |
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|MOTION: G. Butler/J. Braaten |
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|Motion to move meeting “In Camera”. |
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|M/S/C |
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|MOTION: E. Toneff/T. Chudyk |
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|Motion to move meeting “Out of Camera” |
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|M/S/C |
| 2. Additions to Agenda. |
|Additions: a) Merger applications |
|b) Ridge Meadows – fields |
|c) Aldergrove/North Langley – Grandfather list |
|d) Vancouver Minor – Summer play – player not having 50% in spring |
|3. Approval of Minutes of Previous Meeting Minutes |
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|Correction to January Minutes – Mergers – add Alberni an Oceanside – inadvertently left off |
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|MOTION: B. Astorino/S. King |
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|Motion to accept January minutes as amended. |
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|M/S/C |
|4. Correspondence |
|4.1 BC Registry Services – changes to Societies Act – new filing procedures |
|4.2 Sandman – contract for March meeting |
|4.3 Mary McCann – player request – summer ball |
|4.4 Mission (via S. King) – request to host 13U A Provincials |
|4.5 Derek Renneberg (via T. Katelnikoff) – request to play down |
|4.6 John Berry, President Baseball BC – response letter |
|4.7 BC Human Rights – confirmation of meeting – April 4, 2016 |
|4.8 JLT Insurance – Certificate of Insurance |
|4.9 North Delta – order for rule books |
|4.10 Chemainus – order for rule books |
|4.11 John Braaten, President Richmond City – application to host 18U AAA Provincials |
|4.12 Shannon Gaboury, President Comox Valley, 15U AAA/15U AA merger with Alberni, Oceanside, Campbell River and Powell River |
|4.13 Brenda Astorino, President Prince George – application to host 18U AA Provincials |
|4.13 Cameron Bancroft, Past President Tsawwassen – nomination for Roll of Honor |
|4.14 Chris Balison, President Kamloops – Team declarations |
|4.16 John Braaten, President Richmond City – application to host 15U AAA Provincials |
|4.17 Dan Dick, President Abbotsford – application to host 13U AAA Provincials |
|4.18 Matt Nye, Central Okanagan Baseball (Kelowna/Rutland) – application to host 11U AAA Tier I Provincials |
|4.19 Cornelius Temple, President Ridge Meadows – executive roster |
|4.20 Cornelius Temple, President Ridge Meadows – are fences mandatory |
|4.21 Salmon Arm – order for rule books (12) |
|4.22 Tiara Catering, Langley Events Centre – menus |
|4.23 Lyall Sharman, President Aldergrove – confirmation of order for rule books |
|4.24 Mary McCann, President Vancouver Minor – confirmation of order for rule books |
|4.25 Dan Dick, President Abbotsford – email to withdraw hosting 13U AAA Provincials |
|4.26 Brent Bogart – new President Chilliwack – Jeremy Hall – jeremymwhall@yahoo.ca |
|4.27 John Ellen, President Burnaby Baseball – order for rule books (15) |
|4.28 John Ellen, President Burnaby Baseball – application for 15U AA Provincials |
|4.29 Vancouver Canadians – Thank you note |
|4.30 Mark Bowden – Point Streak |
|4.31 Brady – Seattle Mariners – June 26th – kids day – Brady to be invited to coaching conference |
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|Outgoing: |
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|4.26 BC Registry Services – change of director |
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|5. Business Arising |
|5.1 Human Rights update |
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|Meeting is set for April 4th |
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|5.2 Ad Hoc Committee Report |
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|Will tie in meetings with Baseball BC to board meetings – next meeting Sunday, February 7th |
|Lot more work to do |
|Winterball Kits not available to our members until all Baseball BC members have theirs |
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|5.3 Coaching Conference update |
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|150 coaches registered as of February 6th |
|Robbie Alomar will be keynote speaker at Saturday night’s social (February 20th) |
|Only 80 tickets available – contact Sanda King if you wish to attend - $50 per person |
|All sessions will be video taped |
|Awards will be given out at Saturday’s luncheon (February 20th) |
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|Coaching Caravan |
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|All set to go – locations to be posted on website |
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|Island Locations: Campbell River, Comox, Powell River, Salt Spring Islands and Lake Cowichan – starting |
|Starting April 4th |
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|April 9th – Ladner and Richmond |
|April 11th – Prince George |
|April 12th – Salmon Arm |
|April 13th – Rutland |
|April 14th – Princeton |
|April 15th – Newton |
|April 16th – Mission and Agassiz |
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|5.4 Rule book status |
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|Need clarification on 15U AA |
|Single Season fee for 15U AA - $700 per team |
|Will try to have books ready for the conference |
|Add 15U AA to single season form on web |
|Summer all-star form has wrong fees |
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|5.5 Insurance – D & O |
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|Insurance is stalled at the moment until they get a report on what the Human Rights issue is about |
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|Association D & O – 19 Associations has expressed interest have received only nine (9) applications – need ten |
|(10) to proceed |
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|All our files have been moved to the Vancouver office under Sandy Miller |
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|5.6 Provincial Championship hosts |
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|18U AAA – TBA |
|18U AA – Prince George |
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|15U AAA – Nanaimo |
|15U AA – Division to confirm |
|15U A – Burnaby Baseball |
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|13U AAA – Duncan |
|13U AA – Oceanside |
|13U A – Mission – still looking for second host site |
| |
|11U AAA Tier I – Central Okanagan (Rutland/Kelowna) |
|11U AAA Tier II – vacant |
|11U AA – vacant |
|11U A – vacant |
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|John Main - Aldergrove |
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|6. Director Reports: |
|6.1 President – Mike Sarai |
| |
|I’m pleased to report and observe that organizing and planning is in full swing specifically from the local association base and our administration on |
|several familiar areas. |
|From our administration I can confirm that Anne and Terry will process all Kids Play applications. |
|We have received from the Gaming Branch their decision on our appeal for funding which they have denied. This decision will not hamper our abilities to |
|deliver on current or past items which we prepared for regardless of the Gaming outcome. Our 2016 budget is complete and will be accessible to our |
|association President’s upon request. |
|Our annual Coaching Conference is on track this month which will provide greater instruction and education to many coaches seeking to improve their |
|coaching abilities. |
|I will also report that Saskatchewan whom is the 2016 hosting Province for the Western 15U (Bantam) AAA is unable to fulfill that requirement this year and|
|offered B.C. to host the championship to which Baseball B.C. has declined stating the timeline of securing a host is too short. |
|I attended the Vancouver Canadians luncheon which appeared to go quite well. |
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|6.2 1st Vice President – John Braaten |
|Re: Northwest Baseball Coaches Convention 2016 – Portland Oregon |
|Orville and I were given the opportunity to attend this year’s event held at the Sheraton Airport Hotel Portland on behalf of BC Baseball. The 3 day |
|conference had over 400 attendees from the Pacific Northwest. From what we were able to observe we were the only BC Baseball members in attendance from |
|British Columbia. |
|This event was put together by Jerry Gatto of NW Star Productions. They had 20+ speakers over the 2 and-a-half day Conference. Regional guest speakers that|
|stood out during the conference were: Jose-Rijo-Berger who spoke to “creating winning relationships through sports”, Troy P. Silva “9 innings of hitting” |
|both of Rijo Athletics and Jeremiah Robbins of Lewis-Clark State College with the topic “physical and mental approach to hitting/blue collar approach of |
|hitting” and Gregg Swenson of Portland University “Raising the Roof” of one’s potential. |
|Out-of-town speakers included Justin Stone and Travis Kerber of Elite Baseball Training out of Chicago. Justin’s second year of speaking at this conference|
|and is a stand out as noted last year. Both bring modern philosophies and teachings. Another speaker that stood out was Matt Morse who spoke multiple times|
|discussing “mental conditioning for baseball. |
|This event was packed with various speakers listed above added in with a mix of Northwest Coaches at the High School and College levels adding different |
|perspectives to give an all-round picture of baseball within this Region. |
|When all was said and done I was very impressed with both Elite Baseball Instructors and Matt Morse. Both successful and have different philosophies that |
|have shown success in recent times. This year’s convention was split with baseball 101’s of the game but also mixed in was various speakers regarding the |
|mental and communication side of the game. Something that I believe needs to be brought to our Convention in the future. |
|Saturday evening the Convention had various breakout sessions for Q&A will a number of the guest speakers. I sat in on the generalized college discussion |
|with Don Adams (College Baseball Advisor), Dan Spencer (Washington State Univ. and Randy Myers former MLB pitcher). Discussion was all over the board, but |
|was most interesting as pitching was mostly discussed and Randy Myers brought a “pro” perspective in learning/listening to become a better teacher. |
|As for Vendor there were quite a many ranging from fundraising, turf & dirt sales, sport companies, video companies and even the Orange Guy (fundraising |
|selling oranges). The number of sponsors was done from the previous year but still had essential baseball companies and representatives. Vendor wise, |
|nothing too out-of-the box that would work for the BC Baseball Coaching Convention that isn’t already offered like Purdy’s that tried last two years to |
|integrate fundraising to no avail with our member associations. |
|With the Canadian dollar exchange being low local companies like MVP, Prostock and others sell exactly the same products as offered at this Conference. I |
|collected most business cards and pamphlets to review and invite where it makes sense for BC Baseball. Traffic where vendors were located was low but not |
|dead between speakers, but they did have many breaks to allow foot traffic for them. This is something our convention can do better. |
|Overall, I was impressed with the Conference and would say our Coaches Convention is comparable in its offerings if not better. Only thing we can build on |
|and Mike Kelly is doing this diligently is the amount of attendees. Jerry estimated almost 400 would attend over the weekend and we could only hope to |
|attain this number in the coming years. |
|Mike thanked John Braaten for all his help and job well done |
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|6.3 2nd Vice president – Stuart Drysdale |
|No report |
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|6.4 Treasurer – Anne Hayes |
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|2016 Budget |
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|MOTION: E. Toneff / O. Germaine |
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|Motion to accept Treasurer’s 2016 budget as presented. |
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|M/S/C |
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|Phone costs for conference calls is high – Val to check out new methods and costs |
|Web applications |
|“Meetings to go” |
|Send out info on providers to board members in two (2) weeks |
|Have changed banks from HSBC to CIBC |
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|MOTION: F. Campbell / M. Kelly |
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|Motion to accept Treasurer’s report as distributed. |
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|M/S/C |
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|6.5 Website – Tom Katelnikoff |
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|Numbers for 2015 |
|Total hits – 229,389 – 67,000 different users |
|Total page visits – 876,873 (approximately three (3) pages per visit per person) |
|Need new backgrounds |
|More directors content |
|Request to reactivate Girls Page |
|Will put up more conference info |
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|6.6 Vancouver Island – Fraser Campbell/Eric Toneff |
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|All is quiet |
|Spring meeting – March 06 – Nanaimo |
|Summer meeting – June 05 – Comox |
|Fall meeting – October 02 – Victoria |
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|6.7 Interior – Tom Katelnikoff/Terry Chudyk |
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|The Interior Associations are busy with various Winter Ball programs and registration has begun in all interior associations for the Spring Season. The |
|Interior Spring Meeting is scheduled for Saturday March 5th tentatively at the Kelowna Sandman Hotel at 11AM. |
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|We have got the word out for the BC Baseball Coaches Convention and we are hoping to get between 25-35 coaches to attend from the Interior. The newest |
|Association, Central Okanagan Minor Baseball Association (Kelowna/Rutland) have 17 Coaches Registered themselves for the convention; they have done an |
|outstanding job promoting the convention. |
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|Associations are in the planning stages for holding NCCP Clinics and we are trying to collaborate our efforts so as not to overlap with other clinics. |
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|Associations are looking forward to the Coaches Caravan travelling through the Okanagan again this year. We are also working with a number of associations |
|who may be starting up this year including Princeton & Osoyoos. I have been in contact with Merritt, at present they are only running the softball program |
|but we are trying to make contact and perhaps do a mini-camp there this spring to gauge interest at present. |
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|6.8 North – Brenda Astorino |
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|The Midget division in Prince George met with the local Men’s Fastball club to ask permission to use Citizen Field if we were to apply for the Midget AA |
|Provincials this year. They were happy to accommodate the request and our application has been sent to BCBA. |
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|Registration for the 2016 season begins in March and we are expecting another increase in our membership. 2016 is a year of Baseball in Prince George with|
|the Native Fastball Championships and World Baseball Challenge here this summer. This and how well the Blue Jays did this year should increase interest in |
|the sport. |
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|We have also committed to the BC Summer Games and have an interested coach who has come forward. He will be sending out letters to all of the Northern |
|communities to ask for interest and to let them know when tryouts will be hosted. |
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|I have reached out to Terrace and Quesnel via email to see if they need any help or support to commit to a 2016 season in their communities, I will keep |
|everyone updated. |
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|6.9 Secretary |
|No report |
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|6.10 DIVISIONS |
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|Junior Men’s – Grant Butler |
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|13 Teams have notified their intent to field a team so far |
|Pre-Season Meeting: Time & Place: Sunday Mar. 6th @ 12:30 PM - Cloverdale Ballpark, 17313 – 61A Ave., |
|18U AAA – Grant Rimer (Chair) |
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|Meeting February 6th |
|Looking at tiering college division |
|June 25th – All-star game – grades 11 and 12 only |
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|18U AA – Ray Wearing |
|No report |
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|16U Team BC Selects – Orville Germaine |
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|2016 BC Baseball 13U and 16U High Performance List/Timeline of Events |
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|Sun, April 3 16U ID’s in Nanaimo |
|16U: 12:30 – 2:30 pm |
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|Sun, April 10 16U ID’s in W. Kelowna |
|16U: 2:00pm – 4:00 pm |
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|Sat, Apr 23 2 pm – 5 pm 16U Lower Mainland ID in Richmond |
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|Sun, Apr 24 2 pm – 5 pm 16U Lower Mainland ID in Aldergrove |
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|Sun - Mon, June 25 - 27 16U Development Camp/Coach Mentoring in Aldergrove |
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|Wed – Mon, June 30 – July 4 16U Selects Tournament: |
|Spokane – Coeur d’Alene American Legion 4th of July Wood Bat Classic |
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|15U AAA – Mike Kelly (Chair) |
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|Schedule done – few adjustments to be made – 17 teams |
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|15U AA – Trevor McGuire - (Pat Weatherill) |
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|Meeting on February 13th – 2:00 pm – Cloverdale |
|Players seem to be moving all over the place after AAA cuts |
|February 15th declaration date |
|Single Season is NINE MAN BALL |
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|15U A – Trevor McGuire |
|No report |
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|13U AAA – Orville Germaine (Chair) |
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|The summer seasons for the various division will be starting as follows: |
|13U A July 5 |
|13U AA June 24 |
|13U AAA June 24 |
|Provincial and John Main Hosting applications received: |
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|John Main tournament Aldergrove |
|13U A (2 hosts required) Mission |
|13U AA Provincials Oceanside |
|13U AAA Provincials Duncan |
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|13U AA – Steve McCann |
|No report |
|13U A – Sanda King |
|No report |
|13U Team BC Selects – Orville Germaine |
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|The 13U Select will play in the 13U Triple Crown’s Tri-Cities Slugfest – Pasco/Richland/Kennewick June 16 - 19, 2016. |
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|Tryouts, open to any 13U (Peewee, birth years 2003 and 2004) player currently registered for the 2016 season with any BC Baseball affiliated association |
|will be held on the following times and dates: |
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|Sunday, April 3, Nanaimo: 9:30 am-12:30 pm Serauxman Park |
|Sunday, April 10, West Kelowna: 11 am-2 pm Daroche Field |
|Saturday, April 23, Richmond: 9 am-12 noon Brighouse Park |
|Sunday, April 24, Aldergrove: 9 am-12 noon Aldergrove Athletic Park |
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|A 3 day development camp will be held Fri-Sun, Apr 29-May 1 in Aldergrove for approximately 40 players who will invited following the tryouts. |
|Team members to be named approximately Sunday, May 29. |
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|2016 BC Baseball 13U and 16U High Performance List/Timeline of Events |
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|Sun, April 3 13U ID’s in Nanaimo |
|13U: 9:30am– 12:30pm |
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|Sun, April 10 13U ID’s in W. Kelowna |
|13U: 11:00am– 2:00pm |
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|Sat, Apr 23 9 am - 12 pm 13U Lower Mainland ID in Richmond |
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|Sun, Apr 24 9 am - 12 pm 13U Lower Mainland ID in Aldergrove |
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|Fri – Sun, Apr 29 – May 1 13U Development/Coach Mentoring in Aldergrove |
|Fri: 2 – 9 pm |
|Sat: 9 – 4 pm |
|Sun: 9 – 4 pm |
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|Thurs-Sun, May 26 - 29 13U John Main Tournament |
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|Thurs-Sun, June 16 -19 13U Selects Tournament: Tri-Cities Slugfest in Kennewick, WA |
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|13U John Main Tournament |
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|The 16 team field for the 2016 John Main tournament, May 26-29 is full, including 4 teams from Van Island and 2 teams from the Interior. |
|The teams are: Kamloops, Central Okanagan |
|Campbell River, Oceanside, Duncan, Nanaimo |
|Richmond, Ladner, Cloverdale, Van Minor, Van Community, Chilliwack, North Delta, |
|Abbotsford, Aldergrove, Tsawwassen |
|Tournament is full |
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|11U – Grant Butler (Chair) |
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|All quiet so far, one application to host provincials to date. |
|Need more hosts for Provincials |
|11U – John Braaten |
|No report |
|9U – Grant Butler |
|No report |
|Rally Cap – Grant Butler |
|No report |
|Challenger Liaison – Grant Butler |
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|need discussion on how to get challenger message out |
|if they have a handout it can be placed in the coach’s package at conference |
|7. Committees: |
|7.1 Boundary – Pat Weatherill/John Braaten |
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|Awaiting reply from Oceanside on their boundaries, will then have web site updated |
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|7.2 Challenger Liaison – Grant Butler |
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|7.3 Coaching Conference – Mike Kelly |
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|See business arising |
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|7.4 Coaching Development – Mike Kelly/Fraser Campbell/Tom Katelnikoff |
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|No report |
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|7.5 Discipline – Fraser Campbell |
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|No report |
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|7.6 Eligibility – Pat Weatherill |
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|4 releases to date........3 Midget AA, 1 Bantam AAA |
|8 try out releases to date, all in Bantam Division |
|10 approvals for Move Down Play for the 2016 |
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|All move down requests have been approved, Division Chairs have been copied. |
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|As usual at this time of year, many requests for movement, no signatures from releasing or accepting Association President’s. |
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|7.7 Girls – Val Greenwood/Trevor McGuire |
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|Meeting will be held on February 11th |
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|7.8 Grassroots – Grant Butler |
|No report |
|7.9 High Performance – Mike Kelly/Orville Germaine |
|No report |
|7.10 NCCP – Mike Kelly |
|No report |
|7.11 Risk Management – Stuart Drysdale |
|No report |
|7.12 Rules – Stuart Drysdale/John Braaten/Ray Wearing |
|No report |
|7.13 Scholarship – Grant Rimer/Sanda King/Ray Wearing |
|No report |
|7.14 Sponsorship/Marketing/PR/Travel – Pat Weatherill |
|No report |
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|7.15 Umpire Liaison – Eric Toneff |
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|Talks with Sean Sullivan going well – most issues have been settled |
|Ray to help out |
|Confirm umpires for John Main - $70 per game |
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|7.16 Uniforms (BC) – Ray Wearing |
|No report |
|8. New Business: |
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|15U merger application |
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|MOTION: G. Butler / M. Kelly |
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|Motion to approve application for merger between Comox Valley, Alberni Junior Baseball, Oceanside, Campbell River and Powell River at the 15U AA level for |
|the purpose of fielding a team for the 2016 season. |
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|M/S/C |
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|Ridge Meadows – fences on fields |
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|City wants fences taken down where soccer used the same fields |
|No definite need for fences during season but needed at Provincials |
|BC (Minor) Baseball will incorporate fences into 2017 rule book |
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|Aldergrove – North Langley – Grandfather list |
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|Player was accidentally left off original grandfather list – Aldergrove would like to add him on. |
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|MOTION: S. King / B. Astroino |
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|Motion to approve that Brady Lumsden be add to the original grandfather list for the rest of his playing career. |
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|M/S/C – abstentions: O. Germaine |
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|Vancouver Minor – player request |
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|Player goes to school out of town and only gets home once a month – would not be able to play the required 50% of games required for summer play. |
|Rule 6.01 (B) covers this situation – player will be allowed to play |
| |
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|General Comments: |
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|With the Blue Jays doing so well last year, BCM will monitor registration for increases |
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|Motion to adjourn: E. Toneff / G. Butler – 3:02 pm – M/S/C |
|Next Board Meeting: Tuesday, March 01, 2016 (Moxie’s at the Sandman) |
|Other Important Dates: |
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