CHAPTER 3 TEST: PREPARING FOR EMPLOYMENT



STUDY GUIDE CHAPTER 3 PREPARING FOR EMPLOYMENTDirections: Answer the following questions using the book, Burton & Shelton, Office Procedures for the 21st Century, 8th ed., .Prentice Hall ? 2011.Directions: Give a complete answer that addresses the questions fully.SHORT ANSWER QUESTIONS: 10 points eachList four sources you might check for job prospects. Why is networking so important for your job hunt? Suppose you and your family were moving to another town within your area. Identify at least two sources you may use to locate potential employment opportunities in the new location. What are some of the consequences of “’stretching” the truth or falsifying or misrepresenting information about your skills? experience? education? What questions should your resume address? List guidelines to follow in preparing your resume to be certain it will not be filtered out of the job competition. Describe the difference between a prospecting cover letter and a solicited cover letter.List 3 key factors to consider as you improve the appearance of your cover letter. Directions: Choose the best answer that completes the statement.True/False: 4 points eachThe functional resume is designed to emphasize the applicant’s skills, abilities, and accomplishments. Under Education in a resume, emphasize school activities first. Because you emphasize personal qualities in a resume, you need not mention these qualities in your cover letter. The Objective section in your resume is an area in which you can highlight the type of position you are seeking. The first part of your job search should be your decision about where you want to work–the geographic area and the type of office. Use several sources, not just one, to locate job leads. Using complete sentences and the use of pronouns, such as “I” are essential in creating an effective resume. The overseas job market is not as nearly diverse as in the United States. In order to manage your job campaign, keep a list of the cover letters and resumes you have sent, when you sent them, and to whom. A cover letter helps to organize information about your educational background, work experience, and personal qualities. The best jobs are frequently not advertised. Creativity and flexibility are needed in organizations today. From the first day on the job, keep notes on your performance, noting particularly how your production has increased and ways in which you are accepting more responsibility. Private employment agencies always charge you a fee to use their services. If you submit a resume for electronic scanning, traditional formatting features, such as bullets and bolding, may be used.When using an e-portfolio, documents, such as letters, certificates, may be attached to the e-portfolio without any scanning.Interviews conducted for international employment must follow the same guidelines in asking questions about personal information, such as marital status, health, and religion.The purpose of the resume is to acquire a position.A common error in resumes is the use of inconsistent verbs.Under Education in a resume, emphasize school activities first.Because you emphasize personal qualities in a resume, you need not mention these qualities in your cover letter.Multiple-Choice: 4 points eachStatements that reveal philosophy or opinion may be used in The functional resume.The cover letter.The chronological resume.Opinions should never be stated.The most important aspect of a successful interview depends on:how you look.your personality.your preparation.how much you know about the company.Basic source of job prospects are The Internet.College placement offices.Newspapers.All of the above.When you answer an employment ad,Be prompt–reply the same day or at least by the next day.Follow instructions carefully.Study the ad carefully and then submit a resume and cover letter.All of the above.An effective resume outline is Career summary, Heading, Experience, and Education.Heading, Career Summary, Education, and Experience.Heading, Education, Experience, and References.Heading, Experience, Career Summary, and Education.When locating job prospects, networking means: exchange computer files through a file serverconnect with others for mutual benefit by making friends and exchanging information about job opportunitiessend a cover letter to see if anyone has any ideas about job huntingstop at local businesses to ask for an job applicationBlind ads are used because: the company wishes to avoid having to interview a large number of unqualified applicants.the company is secretive of their name and place on the stock market.there is not enough room in the newspaper add to place the company name.the company does not yet have a valid employee tax ID number.OPEN RESPONSEDiscuss how the role of the office professional relates to the company’s mission statement. ................
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