State of Florida

State of Florida Department of Transportation

REQUEST FOR PROPOSAL

Central Florida Rail Corridor (CFRC) Diesel Fuel Delivery RFP-DOT-16-17-5001-FUEL

PROCUREMENT OFFICE CONTACT: Tammy Hodgkins, CPPB, BAS Purchasing Agent III 719 South Woodland Blvd. DeLand, Florida 32720-6834

COVER SHEET

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TABLE OF CONTENTS 1. Request for Proposal 2. PUR 1001? General Instructions to Respondents 3. Exhibit "A" Scope of Services 4. PUR 1000 ? General Contract Conditions 5. MFMP Contract Terms and Conditions 6. EXHIBIT "B" Method of Compensation 7. Required Contract Provisions for Federal Transit Administration 8. Terms for Federal Aid Contracts--Appendix I 9. Required Forms

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INTRODUCTION SECTION

1) INVITATION

The State of Florida Department of Transportation, hereinafter referred to as the "Department", requests

written proposals from qualified Proposers to provide

Diesel Fuel Delivery for Central Florida Rail

Corridor (CFRC) . It is anticipated that the term of the contract will begin on February 1, 2017 and

be effective through June 30, 2021 .

Fuel will be delivered at the following locations:

CFRC Vehicle Storage and Maintenance Facility (VSMF) 801 Sun Rail Drive Sanford FL 32771

And

CFRC Vehicle Storage and Light Maintenance Facility (VSLMF) ? starting 1st Quarter of 2018 Intersection of Orange Blossom Trail and Poinciana Blvd. Adjacent to the Poinciana station in Osceola County

The Department intends to award this contract to the responsive and responsible Proposer whose proposal is determined to be the most advantageous to the Department. After the award, said Proposer will be referred to as the "Vendor". For the purpose of this document, the term "Proposer" means the prime Vendor acting on its own behalf and those individuals, partnerships, firms, or corporations comprising the Proposer team. The term "proposal" means the complete response of the Proposer to the Request for Proposals (RFP), including properly completed forms and supporting documentation.

CENTRAL FLORIDA RAIL CORRIDOR AND SUNRAIL OVERVIEW

Agency Description The Florida Department of Transportation (Department) in cooperation with the Federal Transit Administration (FTA), Central Florida Regional Transportation Authority (LYNX), MetroPlan Orlando (MPO), the City of Orlando, Volusia, Seminole, Orange, and Osceola Counties are working in concert for the Central Florida Commuter Rail Transit (CFCRT) Project (also known as SunRail) to implement a commuter rail transit service in the four-county corridor that extends north and south of Orlando, Florida.

The Department, Volusia, Seminole, Orange, and Osceola County Governments, and the City of Orlando have entered into Interlocal Agreements for this project. The purpose of these Interlocal Agreements is to establish the ownership, financing and management structure for the commuter rail service on an interim basis and to set the foundation for a permanent ownership and management structure. The Signatory Member Agencies to these Interlocal Agreements have agreed to plan, develop, and, with assistance from the federal government, and implement a commuter rail transit system that will serve the Central Florida area, including Volusia County, Seminole County, Orange County, Osceola County and the City of Orlando.

The Department purchased the 61-mile CSXT A-Line railway ROW from CSXT on November 3, 2011. The Department is the owner and responsible for maintenance along the entire railroad corridor. The Project Corridor has received the Federal Railroad Administration (FRA) alpha designation Central Florida Rail Corridor (CFRC). The Department, as a railroad operator, is subject to review by the FRA. The Central Florida community selected SunRail as the name for the new passenger rail service that will operate on this corridor.

Description of the System The CFCRT project uses an existing and active Class IV freight A-Line railway right-of-way (ROW) for rail operations and property adjacent to the ROW for station site parking, park-and-ride and bus circulation. The new SunRail commuter rail service will be implemented in three phases.

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Phase 1, known as the Initial Operating Segment (IOS), is the 32 mile long corridor from DeBary Station at Ft. Florida Road in Volusia County to Sand Lake Road Station in Orange County with a total of 12 stations. The IOS has approximately 18 miles of additional 2nd track being added to the existing 11 miles of double track. The Revenue Services Date for first phase started in May 2014.

Phase 2 South is the corridor from Sand Lake Road to Poinciana Station in Osceola County. The second phase will complete the Locally Preferred Alternative (LPA) such that the north terminus is the DeBary Station in Volusia County and the south terminus is Poinciana Station in Osceola County. The southern extension adds a total 17.2 miles of proposed track while adding 13.5 miles of new 2nd track to the existing 5 miles of double track, bringing the total miles of Operations and Maintenance Scope of Services track for the LPA to approximately 50 miles. Four stations will be added in the second phase bringing the total number of stations for the LPA to 16. The LPA is proposed to be operational in 2018.

Currently under construction is a Vehicle Storage and Light Maintenance Facility (VSLMF) located adjacent to the Poinciana station in Osceola County. Vehicles at this facility will require fueling under this contract.

The Full Build of the Project includes a third phase. Phase 2 North is a twelve mile extension north of DeBary Station to DeLand Amtrak Station in DeLand. This additional station will complete the SunRail service improvements from a northern terminus at the DeLand Amtrak station in Volusia County to a southern terminus at Poinciana Station in Osceola County, with a total of seventeen (17) stations.

The Phase 1 (IOS) commuter rail station stops will be at DeBary, Sanford, Lake Mary, Longwood, Altamonte Springs, Maitland, Winter Park, Florida Hospital Health Village, LYNX Central Station, Church Street, Orlando Amtrak and Sand Lake Road. Stations at Meadow Woods, Osceola Parkway, Kissimmee Amtrak, and Poinciana will be added in the Phase 2 South. The DeLand Amtrak station will be added in the Phase 2 North extension.

Maximum operating speeds in the corridor will be 79 mph using Federal Railroad Administration (FRA) compliant diesel locomotives and coaches/cab cars to operate weekday service at 30-minute peak period and 120-minute off-peak frequencies. Feeder bus service will be provided through a combination of new and modified existing bus routes operated by the local transit providers; County of Volusia dba Votran in Volusia County and Central Florida Regional Transportation Authority dba LYNX in Orange, Osceola and Seminole Counties.

2) NOTIFICATION OF FEDERAL PARTICIPATION

To the extent required by Federal law, the State of Florida agrees that, in administering any Federal assistance Program or Project supported by the underlying Grant Agreement or Cooperative Agreement, any request for proposals, solicitation, grant application, form, notification, press release, or other publication involving the distribution of FTA assistance for the Program or the Project that it will identify the FTA grant source by listing the Catalog of Federal Domestic Assistance Number of the program. The following FTA grant programs will be eligible to participate in this bid, Federal Transit Capital Investment Grant, 49 U.S.C. 5309, and the CFDA number 20.500. Federal funding assistance up to Fifty (50%) Percent may be provided.

3) TIMELINE

Provided below is a list of critical dates and actions. These dates are subject to change. Notices of changes (Addenda) will be posted on the Florida Vendor Bid System at (click on "BUSINESS", click on "Doing Business with the State", under "Everything for Vendors and Customers", click on "Vendor Bid System (VBS)", click on "Search Advertisements") under this RFP number. It is the responsibility of all potential proposers to monitor this site for any changing information prior to submitting your proposal.

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ACTION / LOCATION

DATE

LOCAL TIME

ADVERTISEMENT DATE

12-01-2016

MANDATORY PRE-PROPOSAL CONFERENCE CFRC Operations Control Center 801 SunRail Drive Sanford, Florida 32771

12-08-2016

10:00 AM

DEADLINE FOR ALL QUESTIONS

12-15-2016

1:00 PM

POSTING OF ALL QUESTIONS & RESPONSES

12-19-2016

2:00 PM

PROPOSALS DUE, ON OR BEFORE (Technical and Price Proposal) Tammy Hodgkins, CPPB, BAS Purchasing Agent III Florida Department of Transportation 719 South Woodland Boulevard MS-4-524 DeLand, Florida 32720-6834

01-04-2017

11:00 AM

PUBLIC OPENING (TECHNICAL & PRICE) Same address as above Osceola County Conference Room

01-04-2017

1:00 PM

PUBLIC MEETING OF THE TECHNICAL REVIEW COMMITTEE AND ADVISORS, DETERMINE RESPONSIVENESS OF THE TECHNICAL PROPOSAL OF THE LOWEST PROPOSER Osceola County Conference Room Florida Department of Transportation 719 South Woodland Boulevard DeLand, Florida 32720-6834

01-04-2017

1:30 PM

SELECTION MEETING Lake County Conference Room Florida Department of Transportation 719 South Woodland Boulevard DeLand, Florida 32720-6834

01-09-2017

9:00 AM

POSTING OF INTENDED AWARD

01-09-2017

2:00 PM

4) AGENDA FOR PUBLIC MEETINGS

Agenda ? Public Opening (Price Proposals and Technical Proposal of low proposer) Agenda for Public Opening of Technical Proposals for RFP-DOT-16-17-5001-FUEL: Starting Time: see "Timeline" in RFP solicitation

- Opening remarks of approx. 2 minutes by Department Procurement Office personnel. - Public input period ? To allow a maximum of 15 minutes total for public input related to the RFP solicitation. - At conclusion of public input or 15 minutes, whichever occurs first, the Technical Proposals received timely will be opened, with proposer's name read aloud and tabulated. Price proposals will be kept secured and unopened until the Price Proposal Opening. - Adjourn meeting

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