Thursday, June 14 - OSPI



K–12 Data Governance GroupMeeting MinutesThursday, June 14, 20189 a.m.–12 p.m.OSPI – Brouillet Conference Room600 Washington St. SEOlympia, WA 98504Welcome and Introductions - Emily Rang, Director of Data Governance, OSPIMeeting called to order at 9:05 a.m.Agenda reviewedIntroductionsMarch 2018 Minutes Posted/Check-in on SharePoint with Login - Emily Rang, Director of Data Governance, OSPIThe March meeting minutes are posted to the K-12 Data Governance Meetings Web Page and SharePoint Contact Amber Palmer with SharePoint questions Report Card Project Timeline and Update - Katie Weaver-Randall, Director of Student Information, OSPITwo attachments are Added on to these minutesList of Report Card Download FilesMeasure List for K12 Data Governance Reviewed the Washington Report Card re-design releases and work tracksFocus on family and community feedbackOld Report Card to be taken down – not ADA compliantOSPI new website design will coincide with new Report Card re-designHistorical data access will be taken into accountAbility to download multiple file types with new Report CardAction item: Report Card to be added to next meeting agendaA Summary of Changes to the Account Code Structure - T.J. Kelly, Director of School Apportionment, OSPIOverview of account code dimensions for 2019–20 school yearGroup discussion regarding measures and research piecesGroup to provide guidance on best practices and alignment with Tableau Report Card HYPERLINK "" EHB 2242 Accounting Changes Web PageSchool District F-196 Reporting for FY 2019–20: Modification to Revenues and ExpendituresRace and Ethnicity Task Force – Data Protocols and Guidance Update and Draft Materials - Andrea Cobb, Executive Director, CISL, OSPIRequirement to include additional sub racesClarification on why the information is collectedBest practices for administrators and observer identificationRequirements outlined in the RESD Task Force workgroup reportAction item: Group to send feedback to EmilyInformational: Review Recent Formal Data Sharing Requests Made to OSPI - Emily Rang, Director of Data Governance, OSPIGroup agreed that receiving these requests via Excel and/or Word prior to each meeting would be beneficialAction item: Standing agenda item; feedback will be solicited at each meetingK–12 Data Governance: Reorganization and Planning/Membership - Emily Rang, Director of Data Governance, OSPIGroup discussion/ideas:After two years, offer option to continue/renew membershipMake clear how important district representation is; explain the whyEOGOAC – provide updates/take questions periodicallyConsider bigger organizations to help find district membership (WSBO, WASA, WSPPA, WERA, etc.)Include finance, HR, and student dataAction item: Draft membership to add to policy manualAction item: Create campaign to solicit school and district membership requests before next meetingWork Plan Calendar – Proposal to Move September Meeting to October - Emily Rang, Director of Data Governance, OSPISince September tends to be one of the most busy months for school districts, the group agreed to move our September meetings to OctoberAction item: Amber to follow up with date and time for October meetingUpdates – AllDr. Jim Smith posed a question from the last ELOC meeting he attended – What access do CBOs with formalized partnerships have to student data to help with delivering their program(s)?What’s allowable under FERPAKaren Pyle, ERDC, shared information about their 2-year grant and other information that can be found on their website UW update – new search for assistant and associate professorsThe National Education Researcher Database (NERD)Comments and Observations from the Audience or Public - NoneMeeting adjourned at noonMembers in AttendanceAndrew ParrState Board of EducationCheryl RicevutoProfessional Educator Standards BoardDave KinnunenOffice of Superintendent of Public InstructionEmily RangOffice of Superintendent of Public InstructionKaren PyleEducation Research & Data CenterKatie Weaver RandallOffice of Superintendent of Public InstructionMarge PleckiUniversity of WashingtonMichael MannLegislative Evaluation and Accountability Program CommitteeDr. Min SunUniversity of Washington College of EducationSusan CanagaOffice of Superintendent of Public InstructionT.J. KellyOffice of Superintendent of Public InstructionMembers Participating VirtuallyAllen MiedemaNorthshore School DistrictDr. Jim SmithEducational Opportunity Gap Oversight and Accountability CommitteeMarty DaybellWashington School Information Processing CooperativeMembers Not in AttendanceArina GertsevaWashington State Center for Court ResearchBarbara A. LucenkoWashington State Department of Social and Health ServicesDana AndersonESD 113Judie JaegerSeattle Public SchoolsJulia CramerWashington State Institute for Public PolicyMick MillerESD 101Peter TamayoOffice of Superintendent of Public InstructionScott PoirierWashington Education AssociationVickie YbarraWashington State Department of Early LearningStaff and Public in AttendanceAmber PalmerOffice of Superintendent of Public InstructionAndrea CobbOffice of Superintendent of Public InstructionRachel Clements (Zoom)College SparkWarren WesslingDSHS/CA – Department of Children, Youth, and Families(Representing Barbara A. Lucenko)Will Saunders (Zoom)OCIO ................
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