Example risk assessment for outdoor events



Example risk assessment

Location, activity, or issue being looked at: Outdoor Events – School Fete Date: …………………………………

|Hazard |What could go wrong? |Who may be harmed? |What is done now, that helps control the risk? |Is the risk |What extra controls need to be put in |By when? |By whom? |

|(something with the potential to| | | |still high, |place? | | |

|cause harm) | | | |medium or low? | | | |

|Vehicle movements |Collisions with other |Staff, public, |vehicle and pedestrian access and egress are |Medium |vehicle marshalling to be introduced | | |

| |vehicles and pedestrians|contractors |separated | |marshals to wear high visibility | | |

| | | |event starts at 12 noon. Vehicle movements | |vests/jackets | | |

| | | |between 9am – 1130am. | |site to be cleared of pedestrians after| | |

| | | |event closes at 3pm. Vehicle movements from | |event before vehicles are admitted | | |

| | | |3.30pm – 4.30pm | |only marshals in high visibility to be | | |

| | | |during periods of movements vehicles only travel| |in the area during vehicle movements. | | |

| | | |in one direction at set times. | | | | |

|Lack of access for emergency |Delay in casualty |Staff, public, |clear route kept for emergency vehicles through |Medium |incorporate this in to an events | | |

|services. |receiving first aid |contractors |playground | |emergency action plan. | | |

| | | |access to playground parking is for organisers | | | | |

| | | |and exhibitors only | | | | |

| | | |gates are secured at 11.30 to prevent others | | | | |

| | | |from parking in clear route. | | | | |

|Insufficient and/or unsuitable |Untrained person(s) |Staff, public, |first aid equipment on site and close to use |Medium |risk assessment for differing events to| | |

|first aid cover |administering first aid |contractors |designated qualified first aiders. | |gauge the varying activities and | | |

| | | | | |numbers that will attend and ensuring | | |

| | | | | |suitable and sufficient first aid | | |

| | | | | |cover. | | |

| | | | | | | | |

|The use of external companies |Various injuries |Staff, public, |the school followers KCC’s Management of |Medium |school to extend this policy for events| | |

|for activities | |contractors |Contractors Policy. | |organised in partnership with other | | |

| | | | | |organisations. | | |

|Intrinsic hazards from outside |Various injuries. |Staff, public, |KCC’s Management of Contractors Policy. |Medium |view and copy all information | | |

|companies’ activities. | |contractors. |Including method statements, risk assessments | |set-up an events folder where all | | |

| | | |and public liability insurance. | |documentation is kept centrally. | | |

|Intrinsic hazards from school |Various injuries. |Staff, public, |risk assessments for school based activities. |Medium |set-up an events folder where all | | |

|run activities. | |contractors. | | |documentation is kept centrally. | | |

| | | | | |train staff on the risks and control | | |

| | | | | |measures in place. | | |

|Poor supervision of event and |Unsupervised children. |Staff, public, |none at present |Medium |school to inform parents that they are | | |

|children |Unsafe working practises|contractors | | |responsible for the supervision of | | |

| | | | | |their children through the use of | | |

| | | | | |newsletter / event flyer | | |

| | | | | |responsibilities for event supervision | | |

| | | | | |to be established between school and | | |

| | | | | |event organisers. | | |

|Welfare facilities |Slips/trips/ falls. |Staff, public, |school toilets are used |Low | | | |

| | |contractors. |school staff supervise | | | | |

| | | |headteacher is point to contact for any issues. | | | | |

|Unauthorised access to school |Various injuries, |Staff, public, |toilets and main body of building can be |Low | | | |

|premises. |property damage /theft, |contractors. |separated and secured. No access is possible. | | | | |

| |entrapment. | | | | | | |

|Electrical equipment |Electrocution |Staff, public, |fixed electrical points have been installed in |Medium |fixed electrical points in the field to| | |

| | |contractors. |the field (as seen on campsites) | |be tested annually | | |

| | | |installed during April 2006. | |portable electrical equipment to be | | |

| | | | | |inspected for PAT testing. | | |

|Disposal of waste |Fire risk, |Staff, public, |waste removed from site to local waste site |Low |ensure events organisers are aware of | | |

| |Health risk |contractors, premises.|immediately after event | |these protocols. | | |

| | | |some is used for school recycling programme | | | | |

| | | |any remaining waste is secured in schools waste | | | | |

| | | |disposal units. | | | | |

|Fire |Burns and scalds. |Staff, public, |crowd control barriers to keep public away from |Medium |these need to be included in the | | |

|(Hot activities e.g. BBQ) | |contractors, premises.|hot / hazardous areas i.e. tables or barriers | |emergency action plan for events. | | |

| | | |only designated persons allowed in immediate | | | | |

| | | |area | | | | |

| | | |area is kept clear of rubbish and trip hazards | | | | |

| | | |fire extinguishers and blankets are brought to | | | | |

| | | |the field from the school. | | | | |

|Surface of field |Slips, trips, falls. |Staff, public, |headteacher/caretaker/site manager carries out |Low | | | |

|(pot holes etc) |Vehicles becoming |contractors, premises.|weekly premises inspections | | | | |

| |trapped | |any holes are filled in | | | | |

| | | |if heavy rain prior to event, the event is | | | | |

| | | |cancelled | | | | |

| | | |If heavy rain during event, vehicle movements | | | | |

| | | |are prohibited on the field. | | | | |

|Poor food hygiene preparation |Food poisoning, other |Staff, public, |people handling and preparing food should have a|Medium |ensure certificates are verified prior | | |

| |illnesses |contractors. |minimum of a basic food hygiene certificate | |to event. | | |

| | | |for additional guidance refer to KCC’s Food | | | | |

| | | |Hygiene Policy and Procedures document. | | | | |

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