Outlook Keyboard Shortcuts - Microsoft Office Training

[Pages:2]Microsoft Outlook

Keyboard Shortcuts Another valuable resource from:

Dawn Bjork, MCT, MOSM, CVP



for Outlook 365, 2019, 2016, 2013

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FROM ANY OUTLOOK VIEW Action Create a Message Create an Appointment Create a Meeting Request Create a Contact Create a Task Create a Task Request Create a Note Create a Contact Group Create a Folder Display the Address book Show or Hide the To-Do Bar Next Item Previous Item

E-MAIL Action Create a New Message (when in Mail) Create a New Message (anywhere in Outlook) Go to Inbox Folder Go to Outbox Folder Save, Close & Send

Reply to a Message Reply to All

Forward a Message Flag for Follow Up Insert a Hyperlink Mark as Read Mark as Unread Go to Next Message Go to Previous Message Go to Next Message (with Message open) Go to Previous Message (with Message open) Print Open MailTips in message Move to Folder Delete Open Address Book Find a Contact Start Send/Receive Switch between Folder Pane, Message Pane, Reading Pane, To-Do Bar Pages Down in Reading Pane Pages Up in Reading Pane

Shortcut Keys C + V + M C + V + A C + V + Q C + V + C C + V + K C + V + U C + V + N C + V + L C + V + E C + V + B A + 2 C + > C + <

Shortcut Keys C + N

C + V + M

C + V + I C + V + O A + S or C + J C + R C + V + R or A + L C + F C + V + G C + K C + Q C + U b t C + Period

C + Comma

C + P C + V + W C + V + V C + D C + V + B ! 9 6

s V + s

NAVIGATE TO OUTLOOK VIEWS Action Move to Mail Move to Calendar Move to Contacts Move to Tasks Move to Notes Move to Folder List in Navigation Pane Move to Shortcuts Move to Journal Move to Folder Go to the Search Box Collapse a group in the message list Expand a group in the message list

CALENDAR Action Create a New Appointment (when in Calendar) Create a New Appointment (anywhere in Outlook) New Meeting Request Go to a date Switch to Day View (1 day) Switch to Work Week View (5 days) Switch to Week View (7 days)

Switch to Month View (31 days)

Switch to Schedule View Show 2 days in Calendar Show 3-9 days in Calendar Show 10 days in Calendar Go to Next Day Go to Previous Day Go to Next Week Go to Previous Week Go to Next Month Go to Previous Month Go to Start of the Week Go to End of the Week Go to Next Appointment Go to Previous Appointment Print Move to Folder Delete Open Address Book Find a Contact

Shortcut Keys C + 1 C + 2 C + 3 C + 4 C + 5 C + 6 C + 7 C + 8 C + Y C + E or A + Q l r

Shortcut Keys C + N

C + V + A

C + V + Q C + G C + A + 1 C + A + 2 C + A + 3 or A + Minus Sign C + A + 4 or A + = C + A + 5 A + 2 A + # of days A + 0 C + r C + l A + b A + t A + d A + u A + h A + e C + Period C + Comma C + P C + V + V C + D C + V + B !

? Dawn Bjork, The Software Pro? ? (303) 699-6868 ? Microsoft Certified Trainer (MCT) ? Certified Virtual Presenter (CVP) ? Certified Microsoft Office Specialist Master (MOSM)

Outlook Keyboard Shortcuts

CONTACTS Action Create a New Contact (when in Contacts) Create a New Contact (anywhere in Outlook) Create a New Message Addressed to Selected Contact Print Move to Folder Delete Open Address Book Find a Contact

MISCELLANEOUS Action Help Copy to Clipboard Paste from Clipboard Check Names Undo Last Action Select All Cut Delete Check Spelling Open Save As Dialog Box Turn on Editing in a Field Save

Save and close Start the Send/Receive process

Shortcut Keys C + N

C + V +C

C + F

C + P C + V + V C + D C + V + B !

Shortcut Keys 1 C + C C + V C + K C + Z C + A C + X C + D 7 @ 2 C + S or V + @ A + S C + M

TASKS Action Create a New Task (when in Tasks) Create a New Task (anywhere in Outlook) Create a New Task Request Forward Print Move to Folder Delete Open Address Book

FORMATTING TEXT Action Bold Selected Text Underline Selected Text Italicize Selected Text Add Bullets Left Align Text Center Text Right Align Text Increase Indent Decrease Indent Increase Font Size Decrease Font Size Toggle Capitalization Format Letters as Small Capitalization Remove Character Formatting

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Shortcut Keys C + N

C + V + K

C + V + U C + F C + P C + V + V C + D C + V + B

Shortcut Keys C + B C + U C + I C + V + L C + L C + E C + R C + T C + V + T C + ] C + [ V + 3 C + V + K C + s

Find more Outlook Tips & Tricks at: Outlook

? Dawn Bjork, The Software Pro? ? (303) 699-6868 ? Microsoft Certified Trainer (MCT) ? Certified Virtual Presenter (CVP) ? Certified Microsoft Office Specialist Master (MOSM)

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