A Step by Step Guide to Use Outlook/Hotmail

[Pages:37]A Step by Step Guide to Use Outlook/Hotmail

Table of Contents

Introduction ......................................................................................................... 3 Getting Started ..................................................................................................... 4 Features ............................................................................................................... 8

Email features: ...........................................................................................................8 Contacts features.....................................................................................................13 Calendar features.....................................................................................................16 Journal features .......................................................................................................22 Notes features..........................................................................................................27 Add-ins ............................................................................................................... 28 Useful Shortcuts ................................................................................................. 29 Navigating the Outlook Toolbar...............................................................................29 Managing Mail .........................................................................................................29 Managing Contacts ..................................................................................................30 Managing Calendar ..................................................................................................30 Managing Journal.....................................................................................................30 Managing Tasks........................................................................................................30 Troubleshooting in Outlook ................................................................................ 31 Outlook for Smartphones.................................................................................... 32 Outlook Web App for iPhone...................................................................................33

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Introduction

Microsoft Outlook is a multifaceted management tool for the modern individual. It allows individuals ? professionals and others ? to manage communication as well as private information. Microsoft Outlook works with an individual's email account ? for example, it can be linked to your Hotmail account ? allowing the user to manage contacts, send and receive emails, set up appointments and manage a calendar and keep a record of pending as well as completed tasks.

According to statistics, about 20% of the time spent on smartphones is allocated to the management of emails. In addition, a considerable amount of time is spent managing emails via personal computers as well as tablets. Outlook has been designed so that it is synced across all devices that an individual uses. As a result, emails are accessible anytime and anywhere.

In today's world, social media has become an important primary mode of correspondence between individuals and Outlook is designed so that this requirement is given sufficient attention. To this end, an Outlook account comes with built-in access to social media accounts. That is, the updates shared by one's contacts on their social media are automatically shared with the Outlook user. At the same time, Outlook ensures that the user has complete control over his or her privacy and can choose what to share with others on social media.

Outlook makes sure that the process of checking emails is smooth and free of unwanted promotions and spam. It automatically sorts through different kinds of emails, allowing the user to give sufficient time to each section without wasting time looking for specific emails or being distracted by spam. Most of all, Outlook ensures that the user's privacy is maintained, by not forwarding private information to other companies and also by not imposing advertisements in the emails.

Outlook is an update to the Hotmail server, and is accessible via personal computers, tablets, and smartphones.

Outlook Web App

Outlook for Mac

Outlook for Windows

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Getting Started

In order to begin benefitting from the services that are offered on Outlook, simply download the desktop application or go to and sign in. If you are a new user, you can register for a new email account. However, if you are an existing user of Hotmail, you do not need to create a new email account on Outlook. All you need to do is simply log in with your Hotmail credentials, and all of your information will be transferred onto the Outlook platform. If you already have a Hotmail account, you are strongly advised to log onto Outlook with the Hotmail account in order to have a smooth transition to a new platform.

Once you have logged into using your Hotmail credentials, you have the option of creating a new @ email address. Remember, this is optional. If you choose not to create the new alias, you can still continue using Outlook with your Hotmail credentials. If you do choose to change to an @ email address, follow these instructions: log in to , and then click on Options cog in the top right corner of the window.

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Next, click on "More Mail Settings." Under "Managing your account," you will see an option that reads, "Create an Outlook alias."

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Click this option and you will be taken to a window that allows you to choose an email address that ends with @. Once this is done, you will be able to choose whether emails addressed to this new alias go to the main inbox folder, or to a new folder that you can name.

On the Outlook desktop application, you must first familiarize yourself with the Outlook toolbar and the corresponding sections on the ribbon below the toolbar:

Outlook is also available on smartphones such as iPhone, Android and Windows Phone. On Windows Phone, you can access Outlook by going to "Start," swiping left on the Apps list, tapping "Settings" and then tapping "Email and Accounts." Next, click on "Add an account" and after selecting Outlook, enter your credentials in order to log in. If you are using an iOS-supported device, you can access Outlook via two methods. First, you can download the Outlook Web App from the App Store. Once installed, you can tap "Get Started" and select the account that you wish to add. If you do not wish to download the Outlook application, you can still use your account. Simply go to Settings, tap "Mail, Contacts, Calendar," tap "Add account" and select Hotmail. Enter your credentials, and after selecting the services, you want to sync onto your phone, tap "Save". If your smartphone is supported by Android, you can set up Outlook by searching for Outlook in the Google Play store. Once installed, select "Get started," select the account, you wish to add, and sign in with your credentials. If you are unable to download the Outlook application on your Android phone, you can follow a different

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set of steps: tap "Email," then tap "Add account." Enter your Outlook credentials and then select "Manual setup." When you see the prompt, "What type of account is this?" select "Exchange." Leave the "Domain" field blank, and enter your credentials in the relevant fields. Make sure that the "Use secure connection" option is selected, and then select "Next." After choosing your account settings, select "Next" again. Your Outlook account is now ready to be used. Remember that you can also access Outlook from your phone's web browser, by simply going to .

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Features

There are four central management and productivity features that are offered by Outlook: email, contacts, calendar and tasks. Additional features include a journal as well as a notes section. Although these features may appear banal at first, the more advanced features that follow these basic features ensure that the users of Outlook are satisfied with the smooth and streamlined management that the platform provides.

Email features:

For use in corporations, Outlook can be connected to the Microsoft Exchange server in order to achieve optimum functionality. For use at home, Outlook can connect to the standard mail servers using IMAP or POP3 protocols. If you use the Outlook for Windows application on your desktop, you will be asked to sign in with your credentials first.

On the basic level, Outlook's email feature allows users to create messages, attach files or messages to an email, and create distribution lists. In order to create a message, simply click "New" and enter recipient names in the To, CC, or BCC boxes, making sure that email addresses are separated by a semi-colon. Write the subject in the Subject box, and after writing the email message, click send. You can also select special sending options, such as assigning an importance level, setting a time limit on

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