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GUHSD- Outlook Web App
Internet Based Email Application- Quick Reference Guide
Outlook Web App
1. Launch the WebMail Shortcut or open Internet Explorer and go to
2. If you are on-campus, Outlook Web App will automatically display the e-mail for the computer’s current user.
a. If you are off-campus, you will be shown the screen to the right. You will need to fill in the “Username” and “Password” field in the domain\username format:
i. Apollo – ap\gwashing
ii. Cortez – cz\jadams
iii. Glendale – gl\tjeffers
iv. Greenway – gw\jmadison
v. Independence – in\jmonroe
vi. Moon Valley – mv\jqadams
vii. Sunnyslope – ss\ajackson
viii. Thunderbird – tb\mvanbure
ix. Washington – wa\whharris
x. Metrocenter – ma\jtyler
xi. Northern Annex – na\mfillmor
xii. Southern Annex/Next Step – do\fpierce
xiii. District Office – do\jbuchana
Main Page
Most tasks can be performed from the main page of the Outlook Web App, without the need to open messages in a new window.
When “Inbox” is selected from the left-hand pane, available messages are shown in the middle pane. Messages here can be deleted, searched, or filtered.
Messages selected in the middle pane are displayed in the “QuickView” area, with reply and forward options available just above the message.
For longer e-mails, it may be more convenient to double-click the message to open it in a new window.
Composing a New Message / Replying to a Message
1. To compose a new message, click “New”.
a. Note: To reply to a message, click “Reply” while viewing that message. The “To…” field will automatically be filled.
2. To add a recipient’s address to a message, type their e-mail address into the appropriate “To…” or “Cc…” field.
a. If you are unsure of someone’s address, click the “TO…” or “CC…” buttons and it will open up the address book search window
b. Enter a name in the search field and click the magnifying glass
c. Double click the name or group to add it to the To.. field
d. Single click the name and click the CC… button to add it to the CC.. field
e. Click OK ….(Continue on other side)
3. Include a subject in your e-mail.
4. Compose the message contents
5. The spell check button is at the top of the window
6. Click Send
Setting System Options (short version)
Click the “Options” button from the main screen. A new screen will appear.
1. Click the “Settings” link on the left (if you make changes click Save on the bottom right corner)
a. Mail Tab
i. Creating a Signature- A signature can be created and inserted at the end of messages.
1. Check the box to “Automatically include my signature on messages I send”
b. Spelling Tab
i. Always check spelling before sending?
c. Calendar
i. Setup default calendar settings
2. Click the “Account” link on the left
a. Tell people you’re on vacation (Out of office)
i. Can be set for a specific date range
Click “My Mail” (top right) to return to the Main Screen
Forwarding old emails from Novell Groupwise
1. Open Internet Explorer and go to
2. Login using your normal username and password
3. Find the email you would like to forward
4. Double-Click the email (new window will open)
5. Click the forward button
6. Address the email to yourself (XXXXXXXX@)
7. Click Send
8. In a few moments the email should arrive in the new email system
-----------------------
QuickView
Compose a New Message
Delete Selected Message
Reply to Sender
Reply to All
Forward
Already using your phone for Email?
• imap. will still work for synchronizing email with your phone, you may need to re-enter your username and password
• The new email system, Exchange, has more features that work with smartphones including contact and calendar synchronization. Go to for more info
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