Quarterly Dues Collection Policy



Quarterly Dues Collection Policy

The purpose of this is to set forth AmSpirit Business Connections’ policy for collecting on delinquent Quarter Dues from members.

Step One: AmSpirit Business Connections headquarters sends out invoices to all active members approximately 30 days prior the Quarter for which they apply.

Step Two: 15-20 days after the date these invoices are due, AmSpirit Business Connections headquarters will send out an electronic reminder to all members that have not paid their current quarterly dues. AmSpirit Business Connections headquarters will also send this reminder e-mail 40 to 50 days after the date these invoices are due. During this same time frame, Area Director should be making reminders to get Quarterly Dues paid as they visit Chapters in the normal course of their responsibilities.

Step Three: Once a member becomes more than 60 days past due, they are considered delinquent. These members will be invoiced not only the new quarters dues ($60.00) but also the prior quarters dues as well as a $10.00 late fee. At this point the Area Director has the responsibility to make direct contact with the member in person, via telephone or via e-mail reminding the member of the delinquency and arranging payment.

Step Four: If the member is a chronic offender (i.e., this has occurred more than once), AmSpirit Business Connections headquarters will send them a formal Past Due Reminder letter, requesting that they become and remain current immediately.

Step Five: If the member becomes greater than 150 days past due, they will receive a Membership Termination letter (sent via U.S. Certified Mail), inactivating their membership and requesting payment immediately. Likewise, if a member terminates his or her membership with an outstanding balance, they will receive Inactivation Confirmation letter (sent via U.S. Certified Mail), confirming their termination and requesting payment of the outstanding balance.

Step Six: If the outstanding dues remain unpaid, the member will receive from AmSpirit Business Connections headquarters a Final Reminder letter, requesting immediate payment or AmSpirit Business Connections will refer the matter to formal collection.

Step Seven: The matter is referred to third party collections.

Friday, May 28, 2004

John Doe

XYZ Business

555 Main St.

Columbus, OH 44444

RE: Past Due Reminder: $130.00

Dear John:

Please remit payment to us as soon as possible in the amount of $130.00, which is the current balance that you owe to AmSpirit Business Connections for Quarterly Dues for current and prior quarters as well as associated late fees.

In reviewing our records, we cannot help noticing that this situation is all too common with respect to your membership as this is not the first time that your Quarterly Dues have become delinquent. While we do appreciate your involvement and hope for it to continue, you need to bring your membership dues current immediately and keep them current on a go-forward basis.

As a business professional, you can certainly appreciate the negative impact of collecting on past due accounts – energies are diverted from the activities that make the business effective. AmSpirit Business Connections is no different. When Chapter Presidents and Area Directors focus on getting delinquent members current on their Quarterly Dues, time and energy are diverted away from those things that serve to make your Chapter larger and more productive. In short, your delinquency has a negative impact on your Chapter.

As this is not fair to other members, we will not allow you to continue to be delinquent on your Quarterly Dues. Please remit payment to us as soon as possible in the amount of $130.00. Should you have any questions or concerns regarding this letter or your membership, please do not hesitate to contact me directly at (614) 476-5540.

Best Wishes,

Frank Agin

Cc: [President’s Name], Chapter President

[AD’s Name], Area Director

Friday, May 28, 2004

John Doe

XYZ Business

555 Main St.

Columbus, OH 44444

RE: Inactivation Confirmation

Outstanding Balance Reminder: $XXX.XX

SENT VIA CERTIFIED MAIL

Dear John:

Thank you for your membership in AmSpirit Business Connections. Although we are disappointed that you have elected to inactivate your membership, our records indicate that you still owe $xxx.xx to the organization for your membership. Please remit payment to us as soon as possible at the address indicated below.

As you are aware, membership in AmSpirit Business Connections requires ongoing dues of $60.00 per quarter, which is invoiced in advance of each quarter. Based on our records and the records of your Chapter, you were involved with and took advantage of the organization while an outstanding invoice was pending and delinquent (see the attached account summary).

For this reason, you remain liable for the amount of Quarterly Dues that were outstanding at the time you inactivated your membership. Again, please remit a $xxx payment to us as soon as possible. Although we hope that it does not come to this, if these monies are not paid within ten (10) business days, this matter will be referred on for formal collection via a third party.

Should you have any questions or concerns regarding this letter or the balance outstanding, please do not hesitate to contact me directly at (614) 476-5540.

Best wishes,

Frank Agin

Cc: [President’s Name], Chapter President

[AD’s Name], Area Director

Friday, May 28, 2004

John Doe

XYZ Business

555 Main St.

Columbus, OH 44444

RE: Membership Termination

Outstanding Balance: $270.00

SENT VIA CERTIFIED MAIL

Dear John:

The purpose of this letter is to inform you that as you are significantly past due with respect to your Quarterly Dues to AmSpirit Business Connections, Inc., your membership with the [Chapter Name] Chapter has been terminated. While we have appreciated your involvement in this organization, it is simply not fair, to the membership at large, that we allow individuals to maintain membership in the organization that have not paid their dues. As such, we regret having to take this action.

If it is not your desire to be terminated from this organization, your membership can be reinstated at any time by paying the amount of delinquent dues (and other fees owing) plus the amount owed for the upcoming Quarter. To reinstate your membership please contact us immediately at (614) 476-5540 or linda.agin@.

Whether or not you elect to continue your membership, however, you have taken advantage of this service. Thus the amount stated above as outstanding is still due and payable to AmSpirit Business Connections. If these monies are not received within ten (10) days this matter will be referred on for formal collection via a third party.

Should you have any questions or concerns regarding this letter or the reinstatement process, please contact me directly at (614) 476-5540.

Best wishes,

Frank Agin

Cc: [President’s Name], Chapter President

[AD’s Name], Area Director

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