First instance overdue payment letter.docx
|Client name |Your Name (or Company name) |
|Client Address 1 |Your Address 1 |
|Client Address 2 |Your Address 2 |
|Client Address 3 |Your Address 3 |
Date: DD/MM/YY
Payment references: If Applicable
Dear Sirs,
Outstanding Account Value: £X,XXX.XX
The above sum was due for payment on DD/MM/YY but as at today's date no payment has been received.
Should your company have any questions or queries regarding this balance, please contact us within the next seven days.
If no query exists please be aware our payment terms are strictly XX days and we make no provision for extended credit terms in our pricing structure.
Please make payment as soon as possible.
Regards
XXXXXXXX
Notes
The above template is designed following the KISS principle and its aim is to give your late paying customer a gentle reminder that they are now overdue. Feel free to amend the template as necessary and send it by post or email, we also recommend including the unpaid invoice or a statement of account showing the balance owed.
We would also recommend you follow up on this correspondence with a telephone call after 48 hours, be polite but firm and aim to secure a definite date for payment. It may well be that your invoice was missed, lost or otherwise misplaced so do not assume your client is acting nefariously at this stage as you may unnecessarily damage your relationship.
If you haven’t already done so, purchasing a credit report on your reluctant customer would be worthwhile at this point. A credit report will give you a good overview of the customers financial position and ability to pay and you can get 50% off Experian credit reports here.
If you have any queries in relation to this template, or if you want to discuss a particular issue you can contact us at safe- or call us on +(0) 1772 454505.
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