Over time policy



OVERTIME POLICYOvertime is the amount of time an employee (support staff) works beyond normal working hours. As per Pakistani labour legislations, normal working hours may be defined as 48 hours a week, 9 hours a day and minimum 1 day off in a week. These employees need 1 hour rest after every 6 continuous hours work. Criteria:Employee must hold regular employment contract.Prior written approval of overtime work.Overtime Calculation:Per Day Salary:Gross Monthly Salary = Per Day Salary30 daysPer Hour Salary: Per Day Salary = Per Hour Salary9 (Normal max hrs per day)Overtime Payment – Weekdays:Per Hour Salary x Number of Overtime Hours (week days) x 1.5 = Overtime PaymentOvertime Payment – Holidays:Per Hour Salary x Number of Overtime Hours (Holidays) x 2 = Overtime PaymentSOPs:Support staff based in field offices or area offices will be paid overtime from their respective Area Offices with the approval of Area/Programme Manager.Area/Programme Manager is overall responsible for management of overtime payment.Support staff under no circumstances are eligible for CTO (compensatory time off). They will be paid overtime for additional hours. All line managers must not ask support staff to work overtime more than 30% (58 hours) of the total monthly hours (192 hours) in any month. Where this percentage increases management has to look in to more cost effective ways. But if support staff were asked to do more than 30% of the total monthly hours with prior written approval, they must be paid regardless how much increase in overtime hours.First step; “Overtime Requisition Form” to be filled by requester and Admin department allocate the staff and approve it.Second step; “Schedule of Overtime Payment” to be prepared by Admin department, checked by Finance department, verified by HR department and approved by Area/Programme Manager/Finance & Administration Manager accordingly.Responsibilities and Timelines for Support Staff Overtime PaymentLocationPrepared byCheck/Verified ByApproved by Submitted in FinancePaid to employees byField OfficeAdmin in-chargeDistrict Coordinator or office in-charge Area /Emergency Program ManagerAdmin in-charge in Area office will submit in Area Finance after approval from APMTimelines2nd working day of each month3rd working day of each month7th working day of each monthAdmin In ChargeBefore 10th working day of each monthArea OfficeAdmin In-chargeHR In-charge APM/EMArea Admin Log Officer(s)Timelines2nd working day of each month3rd working day of each month7th working day of each monthBefore 10th working day of each monthCountry OfficeAdmin Log officerHR /FAMLine ManagersAdmin Log OfficerTimelines2nd working day of each month3rd working day of each month7th working day of each monthBefore 10th working day of each monthAnnexure:Overtime Requisition FormSchedule of Overtime Payment ................
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