Duty Statement



|duty statement |

|Class Title |Position Number |

|Associate Accounting Analyst |808-410-4588-059 |

|COI Classification | |

|Yes |No |

|Unit |

|FI$Cal Support & Short Doyle Accounts Payable: FI$Cal Support |

|Section |

|Accounting Section |

|Branch |

|Division |

|Fiscal Division – Financial Management Division |

This position requires the incumbent maintain consistent and regular attendance; communicate effectively (orally and in writing if both appropriate) in dealing with the public and/or other employees; develop and maintain knowledge and skill related to specific tasks, methodologies, materials, tools, and equipment; complete assignments in a timely and efficient manner; and, adhere to departmental policies and procedures regarding attendance, leave, and conduct.

Job Summary: This position provides a full range of accounting support services for the FI$Cal Support & Short Doyle Accounts Payable: FI$Cal Support Unit in the Central Accounting Services Section.

Supervision Received: Under the general direction of an Accounting Administrator I, Supervisor.

Supervision Exercised: None

Description of Duties: This position requires the incumbent to perform complex analysis and reconciliation of accounting records, participate in month-end and year-end activities, perform technical table maintenance in the FI$Cal system. The incumbent will also provide guidance to budget analysts, program staff and accounting staff regarding all aspects of Budgetary Legal and Generally Accepted Accounting Principles (GAAP). The incumbent must have the ability to plan, organize, establish work priorities, and assure adherence to department policies and procedures. The incumbent must also have a thorough knowledge of basic accounting principles and be able to analyze data and draw sound conclusions; prepare clear, comprehensive, and concise reports. In addition, the incumbent must be able to establish and maintain cooperative working relationships and to communicate effectively with personal contacts throughout the department and control agencies.

Percent of Time Essential Functions

30% Process monthly labor distribution process and prepare the more complex reconciliations. Analyze the entries, research abnormal balances, resolve issues, and make corrections. Perform reconciliation of agency general ledger and sub-system reports, identify mismatches or errors, and research for resolutions. Review various FI$CAL queries and/or reports for errors, invalid entries, invalid accounts, and take corrective action as required. Perform month-end and year-end close. Maintain and update the FI$Cal tables which include Chart of Accounts, Commitment Control, Labor Distributions and Cost Allocation/Fund Split.

25% Perform analyses and prepare Statewide Cost Allocation Plan (SWCAP), Enterprise Technology Services’ (ETS) Cost and Billing System (CAB) allocations. Maintain and update federal grant awards and FI$Cal project costing. Perform business operation drills to verify accuracy of organizational structures, programs, funds, and/or projects. Assist in the preparation of Expenditure Forecasting, Medical Program Cost Allocation Plan, and Labor distribution drill. Analyze incoming FI$Cal chart of accounts requests, establish and maintain the system coding.

20% Analyze and research for improvement of department projects requiring knowledge of accounting principles and practices. Diagnose and modify accounting systems’ functions such as FI$Cal, legacy, and/or internal databases to meet management and organizational needs. Monitor and evaluate accounting systems and procedures to determine accuracy of data and reporting. Establish and maintain effective working relationships with support staff, management, budgets staff, and State control agencies.

15% Provide technical assistance to other units within the accounting and budget section. Research complicated section-wide problems or issues; answer questions from program staff related to FI$Cal or other departmental system functions. Prepare ADHOC reports for department personnel and provide technical support for complicated month-end and year-end adjustments related to the preparation of the financial statements. Perform backup duties for vacant positions or absent staff to provide coverage as needed.

Percent of Time Marginal Functions

10% Perform other duties as required to fulfill the Department of Health Care Services’ mission, goals, and objectives.

Work Expectations:

• Arrive to work on time and is fully accountable for working an eight-hour day.

• Effectively plan, organize and prioritize work.

• Manage multiple and/or changing priorities in a fast paced/deadline driven environment with time sensitive projects.

• Follow through and ensure deadlines are met.

• Proficient in Microsoft Excel, Word and Outlook.

• Communicate in a clear and concise manner effectively both orally and in writing.

• Keep self and others informed of important issues, problems and events.

• Occasionally may be required to work overtime.

• Attend all scheduled meetings and mandatory trainings

• Understand, follow and enforce departmental policies and protocol.

Working Environment/Conditions:

• Work in a high-rise building.

• Typical work requires prolonged sitting using a computer, calculator and telephone.

• Common eye, hand, and finger dexterity is required for most essential functions.

• Grasping and making repetitive hand movements in the performance of daily duties.

• Some carrying/moving of objects up to twenty pounds.

• Understand, follow and enforce all safety rules and procedures.

Interpersonal Skills:

• Establish and maintain the confidence and cooperation of others contacted during the course of work.

• Use tact and good judgment interacting professionally with all levels of management, staff and the public.

• Ability to work independently.

• Foster a team environment and provide positive direction.

• Flexible and adaptable to change.

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|Employee’s signature |Date |Supervisor’ signature |Date |

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