Agency Interface – Selected Data Items



Agency Interface – Definitions for Selected HR Data ItemsPersonnel AreaThe Personnel Area identifies the agency, board, commission, authority, council or office to which a position and employee is assigned. It is similar to the IPPS Department Code (DPCDC). The personnel area is used in SAP to identify the high level organization and establish rules and entitlements for benefits, time, pay, etc. The personnel area consists of four digits. The first two digits are used to identify the agency. The last two digits are to provide a further breakout of the agency or to identify a separate group within an agency for which special rules, entitlements or calendars apply.The following spreadsheet contains the conversion logic used to determine the SAP Personnel Area:IPPS Dept CdIPPS Pay GroupIPPS Org CodeIPPS Headquarters CodeSAP Personnel Area 001???99Governor's Office004???68Agriculture005???75Banking006???66Securities Commission007???67Health0082??7802TransportationTransportation Pyrl Area 20083??7803TransportationTransportation Pyrl Area 3009???79Insurance010???10Aging011???11Corrections0122??1202Labor & IndustryLabor & Industry Pyrl Area 20123??1203Labor & IndustryLabor & Industry Pyrl Area 3013???13Dept Miltry/Vets Aff013?0380?1301Dept Miltry/Vets AffDMVA Scotland School Vet Child014???14Attorney General015???15General Services016???16Education016?0391?1601EducationDOE Scranton St School Deaf016?0390?1602EducationDOE Thaddeus Stevens Tech017???17Public Utility Commission018???18Revenue019???19State020???20State Police0212??2102Public WelfarePublic Welfare Pyrl Area 20213??2103Public WelfarePublic Welfare Pyrl Area 3022???22Fish And Boat Commission023???23Game Commission024???24Cmunity & Econ Dvpt025???25Probation And Parole Board026???26Liquor Control Board027???27Milk Marketing Board028???28Lieutenant Governor's Office029???29Community Affairs030???30Historical & Museum Commission031???31Emergency Management Agency032???32Civil Service Commission033???33Pennvest034???34Pa Public Tv Network035???35Environmntl Protectn036???36State Tax Equalization Board037???37Environmental Hearing Board038???38Cnsvn & Natrl Resrcs040???40Ethics Commission070???70State Emp Retirement Board071???71Municipal Retirement Board072???72Psers081???81Executive Offices081?9000 - 9330?8101Executive OfficesPA Human Relations Commission081?8400218068102Executive OfficesJCJC at Shippensburg Univ0880100 - 08998801PA Port AuthoritiesPhiladelphia Reg Port Auth0881000 - 44108801PA Port AuthoritiesPhiladelphia Reg Port Auth08809008802PA Port AuthoritiesPort of Pittsburgh CommissionPersonnel Sub AreaThe Personnel Sub Area is a breakout within the Personnel Area and is used to further define rules and entitlements.The Personnel Sub Area is a four digit code. The first digit was populated based on the two digit IPPS Bargaining Unit Group Code (CBCBG). As only one character was available, similar bargaining unit groups were assigned the same 1 digit code to start the personnel sub area. The second and third characters of the Personnel Sub Area were populated using the IPPS Bargaining Unit Code (CBCBU). The final character of the Personnel Sub Area was populated for most positions using the IPPS Fair Labor Standards Act Code (CLCFL). There are limited cases where the IPPS Fair Labor Standards Act Code Override was used. For three classes, a further definition was required because the rules and entitlements were at the class level rather than at the bargaining unit level. In these three cases, a special character was assigned as the last digit of the Personnel Sub Area.Class Code 06590, Intermittent Intake Interviewer - PSA Last Digit “I” Class Code 02050, Intermittent Liquor Store Sales Cashier - PSA Last Digit “L”Class Code 02060, Intermittent Liquor Store Clerk - PSA Last Digit “L”Class Code 44680, Energy Assistance Worker - PSA Last Digit “E”Employee Group & Employee Sub GroupThe Employee Group is used to identify a positions and employees subject to the same rules and entitlements. The Employee Sub Group is a further breakout of positions and employees within an Employee Group. It is used in SAP to establish the appropriate rules and validations.Each Employee Sub Group is assigned the appropriate Employee Group(s).The following is a list of the Employee Group Employee Sub Group combinations that have been established:Employee GroupEmployee Sub GroupEmployee Group NameEmployee Sub Group NameAF2AnnuitantInstructor 22 Pays Full-timeAF3AnnuitantInstructor 26.08 Pays Full-time 75 HrAF4AnnuitantInstructor 26.08 Pays Full-time 80 HrAF6AnnuitantInstructor 26 Pays Full-timeAF7AnnuitantFull-time 75 HrAF8AnnuitantFull-time 80 HrAP2AnnuitantInstructor 22 Pays Part-timeAP3AnnuitantInstructor 26.08 Pays Part-time 75 HrAP4AnnuitantInstructor 26.08 Pays Part-time 80 HrAP6AnnuitantInstructor 26 Pays Part-timeAP7AnnuitantPart-time 75 HrAP8AnnuitantPart-time 80 HrAU5AnnuitantOtherCC1PA Conservation CorpsPA Conservation CorpsEE1Official/Board MemberPart-time Executive Board SalaryEE2Official/Board MemberPer DiemEE3Official/Board MemberStatutory SalaryEE7Official/Board MemberFull-time Executive Board SalaryEE9Official/Board MemberExternalGG1PA National GuardPA National GuardNF2Non-PermanentInstructor 22 Pays Full-timeNF3Non-PermanentInstructor 26.08 Pays Full-time 75 HrNF4Non-PermanentInstructor 26.08 Pays Full-time 80 HrNF6Non-PermanentInstructor 26 Pays Full-timeNF7Non-PermanentFull-time 75 HrNF8Non-PermanentFull-time 80 HrNP2Non-PermanentInstructor 22 Pays Part-timeNP3Non-PermanentInstructor 26.08 Pays Part-time 75 HrNP4Non-PermanentInstructor 26.08 Pays Part-time 80 HrNP6Non-PermanentInstructor 26 Pays Part-timeNP7Non-PermanentPart-time 75 HrNP8Non-PermanentPart-time 80 HrPF2PermanentInstructor 22 Pays Full-timePF3PermanentInstructor 26.08 Pays Full-time 75 HrPF4PermanentInstructor 26.08 Pays Full-time 80 HrPF6PermanentInstructor 26 Pays Full-timePF7PermanentFull-time 75 HrPF8PermanentFull-time 80 HrPP3PermanentInstructor 26.08 Pays Part-time 75 HrPP4PermanentInstructor 26.08 Pays Part-time 80 HrPP6PermanentInstructor 26 Pays Part-timePP7PermanentPart-time 75 HrPP8PermanentPart-time 80 HrRR1Health RegistrarHealth RegistrarUU5Per UnitOtherU U9Per UnitVolunteerXX1External PersonPatient Resident WorkersXX9External PersonNon Commonwealth EmployeeZZYConversionConversion Dual EmploymentZZZConversionConversion Primary EmploymentPayroll AreaThe Payroll Area is assigned to identify all employees for whom the payroll runs at the same time. This is similar to the IPPS Pay Group (DPCPG). In SAP, the following Payroll Areas have been identified:Z1 - Payroll Area 1Z2 - Payroll Area 2Z3 - Payroll Area 3Z4 - Payroll Area Health RegistrarsZ5 - Payroll Area National GuardPay Scale TypeThe Pay Scale Type identifies the pay structure. It is similar to the IPPS Pay Schedule (PACPS). The following is a list of the Pay Scale Types which have been established in SAP:Pay Scale TypePay Scale Type NameAGAttorney General ManagementCMCorrections ManagementCOCO and FSECP Capitol PoliceCSCO and FSE SupervisoryDRPhysiciansDSDeputy SecretariesEDTeachersEP ERP Project TeamGOGame Conservation OfficerIPInvestment PSERSISInvestment SERSLSLiquor Store CMWPAPhiladelphia Port AuthorityPOPublic OfficialsRGDCNR RangerSPState PoliceSTStandardVRVariable RatesXDMisc Per DiemXHMisc HourlyXXMiscellaneous XZZMiscellaneous ZPay Scale AreaThe Pay Scale Area defines the area to which a pay scale applies. The majority of employees fall under CW. Pay Scale AreasTA through TE are associated with the ED Teachers Pay Scale.Pay Scale AreaPay Scale Area NameCWCommonwealthTAScranton – Thaddeus 22 PaysTBScranton – Thaddeus 26 PaysTCScotland School – 22 PaysTDScotland School – 26 PaysTEE4 and S4 EmployeesZZDefault Pay Scale GroupThe Pay Scale Group is similar to the IPPS Pay Range (PACPR). In SAP, the four character field has been set up as a combinationof the Pay Scale Type and IPPS Pay Range. For example, an employee on the IPPS Standard Pay Schedule at Pay Range 02 will be converted to SAP with a Pay Scale Group of ST02.Pay Scale LevelThe Pay Scale Level identifies a pay rate within the Pay Scale Group. It is being populated in SAP with a value whichis based on the IPPS Pay Step (PACSP) and Longevity Level (PACLL) or Academic Level (PACAC) as applicable. For example, an employee at IPPS Pay Step 2 will be converted to Pay Scale Level 02. An employee on the State Police Schedule at IPPS Pay Step A and Longevity Level05 will have a SAP Pay Scale Level of AA. ................
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