BENEFITS ALERT
This Alert Includes:
• Benefits enrollment via ESS
Effective Monday, March 29, new hires, rehires, return from furloughs, and employees who are newly eligible for benefits (non-perm to perm) will be able to enroll in employee only coverage in ESS.
Enrollment in ESS
Employees that qualify for benefits will be able to enroll via ESS by selecting the Benefits Enrollment service that is available under the Benefits folder. The adjustment reason will be presented for them to enroll in medical and/or dental based on their eligibility.
Only the benefits that an employee is eligible for at the time of enrollment will be displayed. The local HR office for agencies not serviced by the service center will need to run a report of employees that will be meeting the 6 month eligibility and create IT378, Plan Change, effective the date the employee is eligible for supplemental benefits. Notification will then need to be sent to the employee that they may now enroll in supplemental via ESS. Also, the employee should be made aware that if they want to enroll dependents, that they should contact the HR office.
Employees may enroll effective the beginning of the pay period that payroll has not yet processed for or any future date that is within the adjustment enrollment period time. Dependents cannot be added to coverage via ESS. Employees will only be able to elect employee only coverage.
It is very important that once an employee enrolls in benefits via ESS, that the Benefits Enrollment Summary Form (confirmation form) is printed. This confirmation form is proof of the employee’s enrollment.
HR Service Center or local HR Office for agencies that are not serviced by the center roles
Employees should contact the HR Service Center at 1.866.377.2672 or their local HR Office for agencies not serviced by the center for the following reasons:
• Out of state employee enrollment
• Enrolling in family coverage
• Enrolling using a retroactive date
• Questions on rate information and employee costs
• If listed dependents and/or personal data are not accurate
If you have any questions, please submit a help desk ticket in the benefits category.
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