PA-Educator.net District User Manual

PA- District User Manual

AIU Technology Services

PA- DISTRICT USER MANUAL

Contents

Getting Started........................................................................................................................................................................ 1 Become a Member.................................................................................................................................................................. 2 Current School District Members ........................................................................................................................................... 2 District Administrator Main Menu.......................................................................................................................................... 3

Select a Job Type................................................................................................................................................................. 3 Administrator InBox ............................................................................................................................................................ 3

Manage Users ................................................................................................................................................................. 3 View District Users .......................................................................................................................................................... 4 Search Applications............................................................................................................................................................. 5 Conduct Applicant Search (Certificated)......................................................................................................................... 5 Conduct Applicant Search (Non-Certificated)................................................................................................................. 7 Applicant Search Results ................................................................................................................................................. 9 Job Postings........................................................................................................................................................................... 11 Certificated Jobs................................................................................................................................................................ 11 Add a New Position ....................................................................................................................................................... 11 View/Edit List of Jobs .................................................................................................................................................... 12 Non-Certificated Jobs........................................................................................................................................................ 14 Add a New Position ....................................................................................................................................................... 14 View/Edit List of Jobs .................................................................................................................................................... 15 Resources .............................................................................................................................................................................. 17 My File Cabinet ..................................................................................................................................................................... 18 Select Job Type.................................................................................................................................................................. 18 Interested Applicants By Job(s)......................................................................................................................................... 18 Job Summary................................................................................................................................................................. 19 Interested Applicants .................................................................................................................................................... 20 Send Email Message...................................................................................................................................................... 22 Email Form .................................................................................................................................................................... 22 Send to Flagged Folder.................................................................................................................................................. 22 Apply Screening Criteria................................................................................................................................................ 22 Applicant Information ................................................................................................................................................... 23 Candidate Evaluation .................................................................................................................................................... 25

PA- DISTRICT USER MANUAL

Saved Searches.................................................................................................................................................................. 26 Shared Candidates/Flagged Folders ................................................................................................................................. 27

Viewing Shared Candidates........................................................................................................................................... 29 Viewing Flagged Folders ............................................................................................................................................... 30 Search Evaluations ............................................................................................................................................................ 32 View/Edit Evaluation..................................................................................................................................................... 33 View Candidate Evaluation ........................................................................................................................................... 33 Archived Files .................................................................................................................................................................... 34 Job Postings................................................................................................................................................................... 34 Saved Searches.............................................................................................................................................................. 34 Flagged Folders ............................................................................................................................................................. 34 Shared Candidates ........................................................................................................................................................ 34 Evaluation Templates............................................................................................................................................................ 35 Create New Evaluation Template ..................................................................................................................................... 35 Template Form.............................................................................................................................................................. 35 View/Edit Evaluation Templates ....................................................................................................................................... 36 Edit a Template ............................................................................................................................................................. 37 Delete a Template......................................................................................................................................................... 38 Reporting............................................................................................................................................................................... 39

PA- DISTRICT USER MANUAL

Getting Started

Website Address



Recommended Browsers

? PC Users: o IE 6.0 or higher o Mozilla Firefox 1.5 or higher

? MAC Users: o Mozilla Firefox 1.5 or higher o Safari 2.0 or higher

? LINUX Users: o Mozilla Firefox 1.5 or higher

Basic Searching

You can perform a basic search of jobs without being a member or logged into the website: 1. From the PA- home page, go to the Search PA-Educator Jobs section. 2. Select your search criteria and click the Search button. 3. For more detailed searches, Become a Member or if you are a Current Member, log into the website.

Contact Information

PA- 475 East Waterfront Drive Homestead, PA 15120 paeducator@

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PA- DISTRICT USER MANUAL

Become a Member

To learn more about becoming a member of PA-, contact us at: Phone: 412-394-7973 Email: paeducator@ PA- 475 East Waterfront Drive Homestead PA 15120

Current School District Members

If you are a current member of the PA- website, click on the Login link located in the Current Members box in the School Districts section of the PA- home page. The Welcome School Administrator page will display.

Administrator Login

Enter your user ID and password given to you by the PA-Educator Administrative Staff. If you forgot your password, click the link next to the Forgot Your Password to recover your password. Once you have successfully logged in to the site, the District Administrator Main Menu will be displayed.

Recover Your Password

In order to retrieve your password, you must submit the email address you used when you signed up to use PAEducator. net. NOTE: If you do not remember the email address you used or if you enter an email address that does not exist in the system, you must email PA- to retrieve your password. After you submit a valid email address, an email will be sent to you with a link to reset your password. Click on the link in the email to begin the process of changing your password in order to access your account. Important Information When you are logged in to the site, If you are inactive for 20 minutes, you will be automatically logged out of the system.

Candidate Search

Before you log into the website, you can perform a basic search. In the Candidate Search section, enter your search criteria and click the Search button.

Administrator News

For latest news from the PA-Educator Administrative Staff, look in the PA- Administrator News section.

Administrator Resources

Find valuable resources in the PA- Administrator Resources section.

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PA- DISTRICT USER MANUAL

District Administrator Main Menu

The Main Menu is your dashboard for administrator functions. Areas include: Job Type; Administrator InBox; Search Applications; Job Postings; Resources; My File Cabinet; Evaluation Templates; and Reporting.

SELECT A JOB TYPE

Before you perform any function within the Main Menu, select the radio button for one of the following types of jobs: ? Certificated Jobs - search criteria is based on certifications ? Non-Certificated Jobs - search criteria is based on positions

Depending on which job type you select, the appearance of the Main Menu will change.

ADMINISTRATOR INBOX

The Administrator InBox is where you will see messages that were sent to you. Depending on your permissions, you can either Manage Users or View District Users. Click on the link located on the right side of the Administrator InBox area.

MANAGE USERS

To manage users for your district, click on the Manage Users link located in the Administrator InBox area on the District Main Menu page. The Manage Users page will be displayed. NOTE: If you see the View District Users link instead, you do not have permission to manage users. If this is in error,

please contact the PA-Educator staff at paeducator@.

NAVIGATING THE LIST OF USERS To navigate through the list of users (if there is more than one page), click on one of the following located at the bottom of the list:

? Navigation arrows - located on either side of the page number. Arrows pointing to the left go back a page. Arrows pointing to the right go forward.

? Page numbers - click on a page number to jump to that page.

Page size The default number of users to list on a page is 15. If you would like to see more users per page, click on the Page Size down area and select 10, 15, 20, or 50. The page will refresh and adjust according to your selection.

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PA- DISTRICT USER MANUAL

ADD A USER To add a user, click on the Add User button. The form is in four sections: Account Information; User Information; and Contact Information, and Permissions. Items marked with * indicates the field is required. Account Information Enter the user's user name in the User Name field. Enter his/her password in the Password field. Confirm the password by typing the password again in the Re-enter Password field. NOTE: The password field must be 10 characters in length and must match in both the Password and Re-enter

Password fields. User Information Complete the necessary fields in the User Information section.

Contact Information Complete the necessary fields in the Contact Information section. If the user is the primary contact person for your district, click on the Primary Contact checkbox.

Set Permissions Set permissions (search, post, flag, share, admin, view all postings) by clicking on the appropriate checkboxes. Click on the Submit button when finished completing the form. If there are errors, they will be listed in red next to field where the error occurred.

EDIT A USER Locate the user you wish to edit and click on the pencil icon (located in the Edit User column) next to the user's name. Make the necessary changes and click on the Submit button.

DELETE A USER Locate the user you wish to delete and click on the "X" (located in the Delete User column). Click the OK button to confirm the deletion, or click on the Cancel button to cancel the deletion.

VIEW DISTRICT USERS To view users for your district, click on the View District Users link located in the Administrator InBox area on the District Main Menu page. The District Users Report page will be displayed.

NAVIGATING THE LIST OF USERS To navigate through the list of users (if there is more than one page), click on one of the following located at the bottom of the list:

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