Employee Types and Location Responsibilities



PAYROLL HANDBOOK

2014

TABLE OF CONTENTS

Employee Types and Location Responsibilities 3

When to call the Office of Human Resources 4

Absence Information 5

Absence Codes 7

Leaves 12

AESOP 14

Employee Pay 18

313/316 Directions 22

S324 Directions 26

TPER Entry 28

Research 32

Record Keeping 36

Lost Prep Time Pay Back Instructions 37

Bus Attendants and School Aides 39

Guidelines for Extra Service Noon Time Aides 41

Guidelines for JROTC Instructors 41

Guidelines for Dual Appointments 41

Guidelines for Probationary Employees 41

Contact Information 42

Employee Types and Location Responsibilities

You have three types of employees at your location; Regular appointments, hourly/daily employees and substitutes. There are payroll related rules and responsibilities that apply to all groups and some specific to each employee group.

All employees are required to:

• Sign in, with the time of arrival, each day.

• Request absence authorization and/or call in the absence.

Regularly Appointed Employees

• Will bring an introduction slip from the Office of Human Resources on their first day.

• Are paid a day of salary for every day unless coded absent.

• Must be coded when absent.

• Sign in and out for any extra-curricular/overtime activity.

• 10 month employees’ work days begin on the reporting day and end on last staff day of June. Unless there is a district holiday or there is administrative notification, everyone is expected to report to work every day.

Hourly/Daily Employees

• Must sign in and out each day that they work.

• Hourly employees must sign in and out for lunch.

• Report to work when directed by School/Administration.

• Are only paid when you enter hours/days.

Aesop Substitutes

• Must sign in and out each day that they work.

• Report to work when directed by AESOP/School.

• Are only paid when attached to job number in AESOP system.

WHEN TO CALL THE OFFICE OF HUMAN RESOURCES?

When there is a name on your TPER but that person does not report to work.

When an employee resigns/retires but does not drop from your TPER.

When you will no longer be using an employee hired on a 313/316.

Before payroll closes when an employee is a one week no show with no calls.

When a new employee appears but they are not on your TPER.

When an employee should be removed from a secondary job.

When you are informed that a staff member has died.

Absences

General Information

Most appointed positions receive 10 personal illness days and 3 personal leave days each September 1. Employees hired after September 1 receive a pro-rated amount.

Probationary employees do not accrue leave until they have passed the probationary period. These employees are only approved to be absent for jury duty. Unless notified by Human Resources, any other absence must be coded as 61 unauthorized absence.

Employees must call absences in to the work location each day, or request the absence in advance. Employees may not request absence beyond their available balance. The employee should be coded the requested type of absence unless you are notified otherwise by an administrative office.

Absences are for a full (F) day or a half (H) day. Other increments are not allowed.

It is recommended that the location keep an SEH-90 for each employee. Available balances may be verified on the QLBL screen. Absence detail may be viewed in the Absence Detail section of HR/Payroll Reports in the web based Advantage Reports.

Personal Illness coding may not be broken by other absence coding (an employee absent for personal illness Monday and Tuesday may not request personal leave on Wednesday and Thursday then personal illness on Friday).

Employees with two different positions are to be coded on both TPERs when they are absent from both positions.

Employees notifying you of a long term illness or on the fourth consecutive day of personal illness, should be mailed the long term illness card form SEH-3.

The long term illness card (SEH-3) is submitted to Employee Health Services, which will forward the top half to the employee’s work location. Employee Health Services should be notified if you do not receive cards for an employee.

Employees that have been on extended illness must be cleared to return by Employee Health Services and must present approval to return memo to their work location.

Employees on extended personal illness/illness in the family must request permission to leave city. The request should be sent to employeehealth@ , or faxed to 215 400-4661

When you are made aware that an employee is expecting, direct them to contact Employee Health Service for a procedure letter.

Employees on extended leave are not coded absent on the TPER. Administration will change the employee’s status. Employee should drop off of TPER until return. Absence should be coded until the employee drops from your TPER.

Employees that enter an absence on AESOP will be charged the absence unless it is cancelled in AESOP. If a substitute has picked up the assignment, the absence cannot be cancelled with less than 24 hours notice.

INCLEMENT WEATHER/SNOW DAY

When work locations are closed due to weather, employees are charged for an absence day only when they have an substitute assigned for the day or they are on extended absence, wage continuation or worker’s compensation.

|CODE | |Required documentation |Action |

|01 |Personal Leave |Form SEH-86, may be completed upon |Employees may not request absence for|

| | |return |Personal Leave beyond the days in |

| | | |their available bank(s). Employee may|

| | | |have three PL banks available for |

| | | |usage. Personal Leave, Excess PL and |

| | | |Prep PL. 01 is coded on the TPER and|

| | | |usage will post through the above |

| | | |banks in the listed order. |

|02 |Vacation |Form SEH-86, must be approved prior |Employees may not request absence for|

| | |to absence |Vacation beyond the days in their |

| | | |available bank including what will be|

| | | |accrued on the 15th (if the vacation |

| | | |usage falls in that pay period). |

| | | |Vacation usage must be approved in |

| | | |advance by administrator |

|04 |Personal Illness, including 6/8 week |Form SEH-86 for absences of three or |When employee requests absence for |

| |maternity leave |fewer consecutive work days. Form |Personal Illness, code as 04. |

| | |SEH-3 for absences greater than three|Regardless of employee leave bank, |

| | |consecutive work days. |code with 04 unless instructed |

| | | |otherwise by Employee Health |

| | | |Services.* If ongoing Worker’s |

| | | |Compensation issue, verify correct |

| | | |coding the Workers Comp office |

|11 |Death in the immediate family-parent ( |Form SEH-86 |The five absence days must be taken |

| |in-law), child, spouse- 5 non consecutive| |within ten working days of the death.|

| |days | | |

|12 |Death of near relative-grandparent |Form SEH-86 |The three absence days must be taken |

| |(in-law), sibling ( in-law), grandchild | |within ten working days of the death.|

| |or a non relative that resides in the | | |

| |same house-3 non consecutive days | | |

|13 |Death of relative- aunt, uncle, cousin, |Form SEH-86 |Taken the day of the funeral. |

| |niece, nephew (includes in laws)-1 day | | |

|14 |Death of principal-1 day |Form SEH-86 |Taken the day of the funeral. |

|15 |Death of Faculty member-1day |Form SEH-86 |Not to be coded for the deceased |

| | | |employee. A delegation of 5 faculty |

| | | |members may be selected to attend the|

| | | |funeral. Faculty not part of the |

| | | |delegation must take personal leave. |

|16 |Own graduation |Form SEH-86 | |

|17 |Observation |Form SEH-86 |Must have approval of principal in |

| | | |advance. |

|19 |Military reserve training only-15 days |Copy of orders with reporting |Not to be used for activated service-|

| |per school year |/attendance dates |refer employees called for active |

| | | |duty to Office of Human Resources |

|20 |School District business | |Used when the School District directs|

| | | |an employee to a place other than |

| | | |their normal work location during |

| | | |their normal work hours i.e.; court. |

|21 |Compensatory time |Form SEH-86 |Not used for school based personnel |

|31 |Illness in the family (half-pay). |Form SEH86 for absences of three of |Employee usage beyond 10/30 days will|

| |Employees with less than 2 years of |fewer days. Form SEH3 for absences |be placed in no pay status and TPER |

| |service are eligible for 10 half pay |above three consecutive days. |coding will reject(EMP INEL FOR |

| |days. Employees with more than 2 years of| |LEAV). |

| |service 30 days per school year. | | |

|32 |Funeral of distant relative |Form SEH-86 | |

|41 |Period of mourning- Approved by Employee |Employee must submit a letter to |You may not code 41 unless you have |

| |Health Services when religiously |Employee Health Services from |authorization from Employee Health |

| |required, employee must present a letter |Congregation Leader stating that |Services |

| |from leader of congregation stating |employee must be absent from work for| |

| |required mourning period |stated specific period of time. | |

|42 |Funeral of friend |Form SEH-86 | |

|44 |Religious leave- Approved by Employee |Employee must submit a letter to |You may not code 44 unless you have |

| |Health Services, employee must present |Employee Health Services from |authorization from Employee Health |

| |letter from leader of congregation |Congregation Leader stating that |Services. |

| |stating employee absence is required in |employee must be absent from work on | |

| |observation of … |specific date in observance of | |

| | |specific event. | |

|51 |Inclement weather |Form SEH-86 |Charges against the employee’s |

| | | |personal leave bank. If no PL is |

| | | |available, charges authorized leave |

| | | |without pay |

|51HR |Inclement weather approved by HR |The employee must request |If the approval email is received |

| | |authorization via an email to the |after payroll close, forward it to |

| | |Deputy, Employee Relations. The email|the Payroll office for a code |

| | |should include name, school, employee|adjustment |

| | |id, and reason for request (be as | |

| | |specific as possible). There will be | |

| | |a reply approving or denying the | |

| | |request.  The employee should give a | |

| | |copy of the email to the secretary. | |

|60 |Authorized leave without pay- use at the |Must be requested from the Office of |You may only code 60 with the |

| |direction of HR |Human Resources |authorization of Office of Human |

| | | |Resources |

|61 |Unauthorized leave without pay | |Used when employee does not contact |

| | | |work location, or does not report to |

| | | |work when a requested absence day was|

| | | |not authorized |

|63 |Suspended without pay | |ONLY coded by Administration, which |

| | | |may enter it on your TPER. |

|64 |Suspended with pay | |ONLY coded by Administration, which |

| | | |may enter it on your TPER. |

|70 |Jury duty |Form SEH-86 with a copy of summons |The employee keeps the check but must|

| | |and release. |provide you a copy of the stub |

| | | |indicating number of days service. |

|72 |Subpoena with pay |Form SEH-86 with copy of subpoena. If|Use when employee is neither the |

| | |attendance beyond date on the |plaintiff nor defendant. If employee |

| | |subpoena, verification of additional |is either, they must use personal |

| | |dates from court official |leave. |

|77 |Workers Comp-denied | |Use only when directed by the Workers|

| | | |Compensation Office |

|78 |Workers Comp | |Verify usage with the Worker’s |

| | | |Compensation Office prior to initial |

| | | |coding after injury |

Leaves

Employees that will be absent for certain reasons are placed on leave. Employees on extended leave are not coded absent on the TPER, they are placed in a leave status. Employee should drop off of the TPER until the pay period that they are due to return from the leave. You will be notified of the anticipated return date either on the notice that the leave was granted or on a document at the expected return date. If an employee does not return, contact the Office of Human Resources.

|LEAVE |EXPLANATION |NOTIFICATION |RETURN |

|Restoration to Health |Employee must submit form |Letter from Employee Health |Approval letter contains the return date. If |

|Sabbatical |SEH80 signed by admin to EHS |Services approving the leave.|employee does not return on that date, contact|

| | | |Employee Health Services |

|Study Sabbatical |Employee requests through |Letter from Office of Human |Approval letter contains the return date. If |

| |Office of Human Resources |Resources approving the leave|employee does not return on that date, contact|

| | | |Office of Human Resources |

|20 year sabbatical |Employee requests through |Letter from Office of Human |Approval letter contains the return date. If |

| |Office of Human Resources |Resources approving the leave|employee does not return on that date, contact|

| | | |Office of Human Resources |

|Illness in Family |Placed in no pay status after|Employee Health Services will|Authorization to return is not required, but |

| |exhaustion of half pay days. |notify you that the employee |you must email Employee Health Services at |

| | |has been placed on Illness in|employeehealth@ for the employee to|

| | |Family leave |be returned to pay status |

|89 day Leave |Generally used as short term |Employee requests leave from |Approval letter sent when leave commences |

| |parental leave after 6/8 week|Employee Health Services. |contains return date. If employee does not |

| |post delivery. Placed in no | |return on that date, contact EHS |

| |pay status. | | |

|Parental Leave |90 days to 4 years. Requested|Letter from Employee Health |Return may not be to location where leave |

| |through Employee Health |Services stating date leave |began. Employee will return with an |

| |Services. |will begin. |Introduction slip. |

|Military Leave |Military reservist is called |Activation orders are |Orders with release date must be submitted to |

| |to active duty |submitted to Office of Human |Office of Human Resources |

| | |Resources. Location will | |

| | |receive a copy of the letter | |

| | |from OHR acknowledging the | |

| | |leave. | |

|Educational Leave |Requested through Office of |Location will receive a |Approval letter sent contains the return date.|

| |Human Resources |letter from Office of Human |If employee does not return on that date, |

| | |Resources approving the leave|contact Office of Human Resources |

AESOP SUBSTITUTES

Absences requiring substitute coverage are reported and cancelled through the AESOP system. Substitutes accept assignments through AESOP, which creates a job number for payment for the particular date or dates. You also have the ability to enter an employee absence and create a substitute assignment.

The AESOP automated system is available 24 hours a day, seven days a week. Access is via the AESOP website, or a touch tone telephone at 800 942-3767.

The automated systems call out to substitutes from 6:00 a.m. to 8:15 a.m. Monday through Friday and from 6:00 p.m. to 10:00 Sunday through Thursday and holidays.

Each school should have at least one AESOP administrator and an alternate assigned to review and monitor jobs on the system.

An AESOP administrator must review the jobs each day to ensure that the substitutes working in the building have a job on the AESOP system. Substitutes who have not been assigned a job on the AESOP system during the current pay period will not be paid.

The administrator must submit a cancellation for substitutes that fail to report. Deductions/cancellations cannot be made via the AESOP system after payroll has been submitted. The “Per Diem Absence Report” must be submitted when a substitute has failed to report and failed to cancel the assignment in AESOP.

When a substitute in a multi-day assignment notifies you that they will be absent, the administrator must submit a “Per Diem Absence Report”.

When you call in a substitute or retain them for additional days not part of the original job number, you should immediately make the appropriate AESOP entry.

There must be an actual absence. You may not request an AESOP substitute when the employee is present but performing other duties in the school.

If you call in a substitute when there is no absence, the substitute cannot be paid via the AESOP system. You must submit a S324 using school funds.

The employee covered for must be coded absent if a substitute is paid.

AESOP substitutes should not attend location based after hours professional development. If you request/allow your AESOP substitute take part, your location is responsible for submitting an S324 for payment.

AESOP substitutes should not cover the absent employee’s after school extra curricular activities. If you request/allow your AESOP substitute to perform extra curricular activities, your location is responsible for submitting an S324 for payment.

SCHOOL DISTRICT OF PHILADELPHIA

AESOP SYSTEM

PER DIEM SUBSTITUTE ABSENCE REPORT

Use this form to report an absence for a per diem substitute OR the failure of an assigned per diem substitute to report to your location (no Show).

• Please complete a separate form for each absence.

• Be sure to enter the date of the absence or no show on the appropriate line.

• Report all absences by noon on a daily basis: Telephone 215 400-SUBS

• Fax completed absence reports to the AESOP office at 215 400-4633

Name of Per Diem Substitute _____________________________________________________

Social Security No____________________________ Job Number _______________________

CHECK THE APPROPRIATE BOX BELOW:

□ PER DIEM ABSENCE

This is to confirm that the per diem substitute names above did not work on the following date: __________________________. The substitute did notify our office about this absence.

□ PER DIEM NO SHOW

This is to confirm that the per diem substitute named above did not work on the following date: __________________________. The substitute did not notify our office about this absence and should be recorded as a NO SHOW.

COMMENTS:

________________________________________________________________________________________________________________________________________________________________________________________________

REPORTED BY:

______________________________________ _____________________

Name of School/Location/CELC Center Organization Number

______________________________________ ____________________

Signature of Principal/Administrator/Center Leader Date

OFFICE OF HUMAN RESOURCES

VACANCY REQUEST FORM

FOR A PER DIEM SUBSTITUTE TO TEMPORARILY STAFF A VACANT POSITION

School/Location Name: _______________________________ Organization Number:_______________

Position Title: ____________________________________________________(Specify Subject for Teacher Positions)

|FUND |AGENCY |ORGANIZATION |ACTIVITY |OBJECT |REPORTING CATEGORY |

| | | | | | |

Job Start Date: ______________________________ Job End Date: ______________________________________

Job Start Time: ______________________________ Job End Time:______________________________________

If this is a part-time position, please specify which days of the week a substitute is required _________________

Reason for Vacancy (check appropriate box)

□ New position authorized

□ No employee assigned to authorized position

□ Employee Retired ____________________________________________

Name of Employee Who Retired

□ Employee Resigned(fax letter of resignation) __________________________________________

Name of Employee Who Resigned

Comments _________________________________________________________________________________

Request Number: _____________________ Principal’s Name :________________________________________________

(Number Requests Consecutively)

Telephone Number:________________________________ FAX Number: ___________________________________________

Name of Sender:____________________________________ Date Submitted:_________________________________________

NOTE: Disapproved vacancy request forms will be returned to the sender via fax. All questions concerning vacancies should be directed to the Staffing Office

REGULAR PAY

Regularly Appointed Employees (Exception Paid)

Are assumed to have set work days and work hours

Are paid for these days and hours unless coded absent

Hourly/Daily Employees (Positive Paid)

Work hours/dates set by work location/Administrative office.

Are paid only for hours/dates worked

Are paid only for hours/dates that you enter

Hourly employees must sign in and out for lunch.

AESOP Substitutes

Paid via assignments in the AESOP system

Paid for student hours (if students have a ½ day, the assignment is for a ½ day)

EXTRA-CURRICULAR AND OVERTIME PAY

Overtime is the instance in which an employee performs his or her regular job beyond their regular work hours. Extra-curricular service is taking part in a planned activity outside of the employees normal work hours.

Extra-curricular

Schools plan their extra-curricular spending as part of the budgeting process.

Most school based extra curricular activities are paid via the EBAR system. A pay type is attached to an extra curricular budget. When a pay type is entered on the employee TPER, it pays the correct rate for the activity from that specific budget. Most are set at the beginning of the school year, while others are added when you get the funds. You may view your currently available pay types on the QBAR screen. Pay events for Professional Development end in “SD”. Events used to pay the leader end in “LD”. Only employees who are assigned to your school for their primary position can be paid through the EBAR process. If employees who are not appointed to your location will be working in your location on a regular basis, you should submit a 313/316 to have a TPER created for him/her.

The budgeted amount is the amount initially available. To check amount currently available use the Funds Available (FAVD)screen

Certain funding sources specify which types of employees may be paid from the funds and/or which types of activities may be funded. Operating Funds EC (the EC pay type) may be used only for student based extra-curricular activities i.e.: clubs, safety patrol. Please confirm with your Budget Analyst before holding the activity.

Grant Funded Activities

Please refer to the Office of Grant Development and Compliance for directions.

Overtime

Overtime is an as needed event for certain classes of employee. Funding for overtime for most staff must be allotted during the budgeting process and the payment is via an EBAR code.

|CODE |POSITION |RATE |NOTE |

|OT1.0 |Bus Attendant, School Aide, |Straight time |Bus Attendants and School Aides-when route |

| |Food Services Worker | |runs longer than standard time |

|OT1.5 |Bus Attendant, School Aide |Time and a half |Bus Attendants and School Aides-when route |

| |Food Services Worker | |runs longer than standard time |

|OT2.0 | |Double time |Used only when employee works on the second of|

| | | |their normal days off (7th consecutive day) |

|DPARO |Para-professionals (does not include SSA or |Straight |EBAR code |

| |Noon Time Aide) | | |

|DSECO |Secretary |Straight |EBAR code |

|ISSOT |Para-professionals, SSA, Noon Time Aide |Straight |EBAR code |

| | | |In School Suspension |

|LIBOT |LIMA |Straight |EBAR code |

|NTAOT |NonTeaching Assistant |Straight |EBAR code |

| |School Police Officer | | |

|PAROT |Para-professionals (does not include SSA or |Straight |EBAR code |

| |Noon Time Aide) | | |

|PSECO |Secretary |Straight |EBAR code |

|SECTO |Secretary |Straight |EBAR code |

| | | |Used for the first 6.15 hours of overtime in a|

| | | |work week. |

|SEC15 |Secretary |Time and a half |EBAR code |

| | |Straight |Used for hours above 40 in a work week (after |

| | | |entering the first 6.15 hours as straight |

| | | |time) |

| | | |Used for Saturday |

|SOPOT |School Operations Officer |Straight |EBAR code |

| | | |Used for the first 6.15 hours of overtime in a|

| | | |work week. |

|SOP15 |School Operations Officer |Time and a half |EBAR code |

| | | |Used for hours above 40 in a work week (after |

| | | |entering the first 6.15 hours as straight |

| | | |time) |

| | | |Used for Saturday |

|SPARO |Para-professionals (does not include SSA or |Straight |EBAR code |

| |Noon Time Aide) | | |

|TEOOT | |Straight |EBAR code |

|TPARO |Para-professionals (does not include SSA or |Straight |EBAR code |

| |Noon Time Aide) | | |

School Police Office (SPO) Overtime

When your location requests a School Police Officer not listed on your TPER work overtime, your location is responsible for submitting a 324 for payment.

Payroll must be notified when your School Police Officer works on a holiday. Work locations do not have the ability to pay the correct rate for holidays.

313/316 Directions

You may request a secondary appointment for employees not fully assigned to your location. Examples may be a School Operations Officer assigned to another location that will be doing overtime at your location, a retiree that you will be using for the school year or a School Police Officer not on your TPER who will be working overtime for your location during the school year. Timely submission is critical as the form must be reviewed or processed by the following offices.

1. Assistant Superintendent

2. The Office of Title I (Programs being paid from fund 201* or 2S1*)

3. The Associate Superintendent Of Schools Office (Suite 210)

4. The Office of Classification & Compensation (Suite 202)

5. The Office of Management & Budget

6. The Office of Human Resources

To ensure that your 313/316 is processed in the shortest possible period, please take the following steps

1. Complete the document number (assigned by the office for identification).

2. Complete the ABC code.

3. Indicate if it is an initial request or request change.

4. Indicate the type of activity - extracurricular, professional/staff development, or summer.

5. Complete the project title.

6. Complete the dates of operation.

7. Identify the contact person.

8. Indicate the phone number on the S-313 and S-316.

9. Indicate the name of the school/office on the S-313 and S-316.

10. Please provide or attach a brief description of the activity. (S-313s submitted for retired employees must include a copy of the online posting).

11. Indicate the name of the employee's appointed position on the S-313 and S-316. If the employee is a per diem, please indicate the name of their per diem position.

12. Indicate the position number on the S-313 and S-316.

13. Indicate the step on the S-313 and S-316.

14. Indicate the number of positions.

15. Indicate the total number of hours or days.

*If the rate of pay is hourly, then total hours must be reported.

*If the rate of pay is daily, then total number of days must be reported.

16. Indicate the rate of pay on the S-313 and S-316.

17. Indicate the total amount and the total amount requested.

18.The requester (Principal or Administrator) must approve, date and sign the S-313 and S-316.

19. The Assistant Superintendent must approve and date all S-313s submitted by schools.

20. The Cabinet Member must approve and date all S-313s submitted by the offices.

21. The Activity Manager signature is required for certain programs such as the Extended Day Program or Title I programs being paid from fund 201* or 2S1*.

22. Indicate the project start date.

23. Indicate the date submitted.

24. Indicate the name of the administrator.

25. Indicate the employee's name and employee ID number.

26. Indicate the appropriate change code. Please refer to explanation of codes on the S-316.

27. Indicate the appointment identification:

"Z" for operating budget activities.

“T” for Title I activities (fund 201* or 2S1* only).

"X" for Extended Day Programs.

"G" for grant funded activities.

Leave blank if the activity on the S-313 represents the employee's only job.

28. Indicate the organization number where the employee is working for the extracurricular, professional/staff development or summer activity.

29. Indicate the ABC code.

30. Indicate the pay type: See Chart Below

|APPOINTMENT ID |APPOINTMENT TYPE |POSITION NUMBER |

|A |Athletics |REC-A00 |

|B |Non-Athletics |REC-B00 |

|D |Desegregation |REC-D00 |

|F |Student Services |REC-F00 |

|G |Grants-1 |REC-G00 |

|H |Grants-2 |REC-H00 |

|I |Examinations |REC-I00 |

|J |Grants-3 |REC-J00 |

|N |Specialized Services |REC-N00 |

|T |Title I |REC-T00 |

|X |Power Hour |REC-X00 |

|Y |Operating Budget |REC-Y00 |

|W |Operating Budget |REC-W00 |

|Z |Operating Budget |REC-Z00 |

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S324 Directions

The S324 (Payroll Adjustment to Gross) is used when there is no other way to pay for the particular activity, generally when an employee not on your TPER worked a one time instance, or is to be paid something other than their current rate. If the employee will be taking part in the activity on an ongoing basis, submit a 313/316.

Timely submission is critical as there will be several pay periods between the date the S324 is submitted and when the payment appears in the employee’s paycheck. The form must be reviewed by the following offices

1. Assistant Superintendent

2. The Office of Title I (Programs being paid from fund 201J or 2S1J)

3. The Associate Superintendent of School Office (Suite 210)

4. The Office of Classification & Compensation (Suite 202)

5. The Office of Management & Budget

6. The Payroll Department

To ensure processing in the shortest period, please take the following steps.

1. Complete the ABC code.

2. Indicate the date that the S-324 is being prepared.

3. Indicate the fiscal year.

4. Indicate the payroll period ending date.

5. Indicate the employee's name and employee ID number.

6. Indicate the adjusted amount for each line. Multiply the number of hours by the hourly rate or the number of days by the daily rate.

7. Indicate the date worked.

8. Indicate the number of hours worked each day for employees being paid by the hour, or the number of days worked for employees being paid the daily rate. This information must be clearly indicated.

9. Indicate the hourly rate. If the employee is assigned to the school or office, see the Employment Verification Inquiry (QVER) on ADVANTAGE™. Contact the Office of Classification and Compensation if assistance is needed.

10. Indicate the daily rate. If the employee is assigned to the school or office, see the Employment Verification Inquiry (QVER) on ADVANTAGE™. Contact the Office of Classification and compensation if assistance is needed.

11. Indicate the name of the school or organization.

12. Provide a brief description of the activity.

13. The Administrator must approve and sign the S-324.

14. Indicate the name and title of the Administrator approving the time submitted.

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TPER ENTRY

Time and Attendance Time Sheet

(TPER Sign In Sheet)

The TPER sign in sheet is created each pay period. Each employee at your location will be listed on a sign in sheet. There will be one for your primary batch, and one for each different secondary appointment ID attached to your location. There may also be a different sign in sheet for food services, custodial and security personnel.

TPER sign in sheets are accessed on the School District Website in the applications available to the payroll secretary at each location. Sign in sheets for each pay period are generally available for printing on the Wednesday preceding the pay period beginning date. You also have the option of printing a blank TPER sign in sheet.

The Agency, Organization, Location name and the pay period beginning and end dates print at the top of the TPER sign in sheet. The employee name, with employee ID, are listed in order by last name. Employees that require entry for payment will have an asterisk * preceding their name and H (for hourly) or D (for daily).

• Regularly appointed employees must sign in each day. They also must sign in and out of any activity outside of the regular work day.

• Hourly/Per Diem employees must sign in and out each day.

• Hourly employees must sign in and out for lunch

• AESOP substitutes must sign and out each day.

• Absences should be indicated on the TPER sign in sheet.

• Administrator should sign the TPER sign in sheet at the end of the pay period.

PAYROLL ENTRY

Online TPERs may be accessed each day of the pay period.

Entry should be done in the increment best managed at your location but it is recommended that the majority of your entry be completed prior to the date that payroll closes.

Entry must be completed by 5:00 on the payroll close date

The TPER batch contains a TPER for each employee. Each TPER has the ten week day dates that are in the current pay period. Do not edit the entire batch. Do not edit TPER documents on which you have not made an entry. Edit each document after you have completed the entry on that TPER document. Entry errors will be more obvious.

If you make an entry in code, either absence or pay related, there must be a corresponding entry in the units field.

Entry for hourly and daily employees and for overtime and extra-curricular pay for regular employees must be on the actual day worked. You may not compile hours/days for entry on a single day.

There may be a need to make two entries for the same date ie; two types of extra curricular activities or a half day absence and an extra curricular activity.

• Option A: Type over a line that will be not needed for other entry. Change the date to the date that requires coding.

• Option B: Copy a line. Enter CL in the function field then place cursor on the line to be duplicated. Press enter. Change “Input Total” field to new line total.

TPER ERROR MESSAGE CORRECTION

TPERs in a rejected (REJCT) status will not be processed in the payroll run. All entry on the rejected TPER will be bypassed, including correct entries; therefore incorrect entries must be addressed.

Incorrect entry will generate an error message, which is intended to assist in making the correction

• Error Messages that begin with a two digit number apply only to the line that corresponds with the number.

• Messages that begin with a letter apply to the entire TPER

• Messages ‘LEAVE SUBSTITUTED FOR INPUT’ and ‘RATE NOT FOUND FOR PAY TYPE’ are not errors, they are warnings referring to the payment that will be generated

|Error Message |Corrective Action |

|EMPLOYEE NOT ELIG FOR LEAVE |Reason 1: Employee is per diem or hourly and should not be coded |

| |absent. Do not enter an absence code on this date |

| |Reason 2: The Office of Human Resources has placed the employee |

| |in a no paid status making absence coding unnecessary. |

|BATCH IN USE |The batch must be freed. See instructions. |

|EMPLOYEE IS NOT IN DATABASE |The Employee ID number on the TPER has been changed. Correct the |

| |Employee ID number and edit the document |

|NO ELIGIBLE EBAR RECORD FOUND |Reason 1. You have exhausted the available funds and may no |

| |longer use this code. Remove coding |

| |Reason 2. The EBAR code has not been activated for your location.|

| |Contact your budget analyst |

| |Reason 3. You are entering on a date before the funds are |

| |available. Check the effective date on QBAR. |

|PAY EVNT INVALID FOR EMPLOYEE |Employee may not be paid this type of pay. Remove or correct |

| |coding. |

|INVALID TRANS DATE |There is an incorrect entry in the date field. Enter correct date|

| |for the line. |

|INPUT AM NOT INCR OF PAY UNIT |You may only enter 1, .45, .30 and .15 units. Time is coded as |

| |hours.minutes. A half hour is coded as .30, not .50. |

|INPUT TOT NOT = COMP INPUT TOT |You have added a line but did not increase the input total. |

| |Change input total to the correct number |

|INPUT TOT NOT = COMP INPUT TOT |There are 10 lines of typing but computed input total is greater |

| |than 10. Due to empty lines below that last listed date. Type DL |

| |in function, then place cursor under last line of typing and |

| |press enter. Edit document. |

|EVENT TYPE NOT ON EVENT TBL |The pay code that was entered is not a valid code. Correct the |

| |entry in the code field. |

FREEING A BATCH

If, while you are in your TPER batch or a document, you time out of you’re computer or close the mainframe without exiting the batch/document it will be locked until it is freed. This is indicated by a message “BATCH/DOC IN USE”. The batch/document must be freed before it will accept entry.

Type “s” in the action field and the word “free” in the function field. After tabbing ten times, your cursor will be in the selection field next to your batch header. Type “x” in that field, then press enter

ACTION: s SCREEN: SUSF 03/08/11 04:57:23 P

FUNCTION: free ORGN:

D O C U M E N T S U S P E N S E

S BATCH DOCUMENT PROCESS

E ---------------- ---------------------- LAST LAST DATE

L TYPE AGCY NUMBER TYPE AGCY NUMBER STAT APPRV DATE USER (YYMMDD

- ---- ---- ------ ---- ---- ------------ ----- ----- ------ -------- -------

x TPER 031 9CG0S . . . ACCPT 00000 110225 OFF-LINE

TPER 031 9CG0S TPER 031 AKINWANA S47 SCHED 00000 110225 OFF-LINE

TPER 031 9CG0S TPER 031 ANTRIM M S7B SCHED 00000 110225 OFF-LINE

TPER 031 9CG0S TPER 031 BANKS B SDU SCHED 00000 110225 OFF-LINE

TPER 031 9CG0S TPER 031 BARBOURJ SDV SCHED 00000 110225 OFF-LINE

TPER 031 9CG0S TPER 031 CAMPIONMSSG9 SCHED 00000 110225 OFF-LINE

TPER 031 9CG0S TPER 031 CARR AHSGA SCHED 00000 110225 OFF-LINE

TPER 031 9CG0S TPER 031 CILEONEJMS56 SCHED 00000 110225 OFF-LINE

TPER 031 9CG0S TPER 031 COOK DMSIC SCHED 00000 110225 OFF-LINE

TPER 031 9CG0S TPER 031 DEVITO J SB8 SCHED 00000 110225 OFF-LINE

TPER 031 9CG0S TPER 031 ENGELKEFCS4Q SCHED 00000 110225 OFF-LINE

You will get a return message “BATCH/DOC FREED”.

RESEARCH

Inquiry Screens

Paycheck Information

QISS/QCHK

1. In action or mode, type L; in screen type QISS and press enter

2. On the QISS screen, enter “S” in mode, and the employee ID# in the employee ID field and press enter

3. To view additional pay dates, make sure there is an “R” in mode and continue pressing enter.

1. To view the details of a pay check, type Z in mode, QCHK in screen, place cursor on the check date and press enter.

2. Continue pressing enter to view all of the details of the check.

3. To return to QISS, type E in mode and press enter

To view the detail of a particular check

1. Type L in mode and QCHK in screen. Place your cursor anywhere on the line of the check that you wish to view and press enter.

2. To return to the QISS screen when on the QCHK, type B in mode and press enter.

ABSENCES

Advantage Reports- HR/Payroll Reports -Absence Detail

1. Login SDP website and launch Advantage Reports

2. Open HR/Payroll Reports – Absence Detail

3. Enter Employee ID, You may choose a date range, type of absence or both

4. Click “View Report”

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Absence Detail

Please enter your report criteria below.

Top of Form

|Search Criteria: |

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|Home Agency: |

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|Home Organization: |

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|Employee ID: |

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|Employee Name: |

|Last |

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|First |

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|Absence Date: |

|From |

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|To |

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|Title: |

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|Sort Criteria: |

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|Output Criteria: |

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|Output Format: |

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| Copyright 2002-2013 School District of Philadelphia. All Rights Reserved. |

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TPER Entry for the Current Pay Check

QTPR

1. In action or mode, type L; in screen type QTPR and press enter

2. On the QTPR screen, enter “S” in mode, and the employee ID# in the employee ID field, the appointment ID if appropriate and press enter

3. If the mode field displays an “R” there is additional data to view. Press enter to access the data.

RECORD KEEPING

All location based payroll records are kept at that location unless requested by an administrative office. This will include all sign in sheets, absence cards and copies of memos, 313/316s and 324s.

Records retention requirements differ among Federal law, State law and certain grants. To ensure that the School District is in compliance, all payroll records must be retained for ten (10) years.

All documents associated with a pay period should be attached to that pay period’s TPER sign in sheet and filed according to pay period. At the close of the school year, place all payroll documents in a single box labeled with the school year and store in a secure location. After 10 years the box may be disposed of in accordance with School District policy (shredded).

LOST PREP TIME PAY BACK INSTRUCTIONS

CASH PAYMENT AND PERSONAL LEAVE OPTIONS

Each school is to submit the dates on which the employee is to be reimbursed for lost prep time, total the periods lost and then indicate the number of lost prep periods to be reimbursed by the cash pay back option and/or the personal leave option. The preprinted “Lost Prep Time Pay Back – Data Entry Form” must be completed according to the following instructions.

1. Indicate in the space at the top of the page the number of minutes for each period. Basic prep period pay back is determined at 45 minutes per period. Significant variances from this standard will have to be taken into consideration in making actual cash and personal leave computations.

The following general instructions apply.

2. List the dates of lost prep periods in the space below the person’s name.

DO NOT include the first four prep periods for elementary teachers for whom an S-324 has been submitted.

DO NOT include the first four periods taken for coverage for secondary teachers. There is no pay back at the secondary level until the taking away of a prep period for the fifth time.

If more than one period is missed on the same date, indicate this as follows: two lost periods on May 9th would be written as 5/9 (2).

Please review the dates carefully as payment will not be made for Saturdays, Sundays, holidays and other days in which students were not in attendance.

3. Insert the total number of lost prep periods in the block headed “Total Periods Lost” at the far right of the form.

4. For employees selecting “Cash Pay Back” insert the number of lost periods in the block headed “Cash Pay Back Total”.

5. For employees selecting “Personal Leave” insert the number of periods in the “Personal Leave Total” block. The number of days will be calculated centrally. These personal leave days will not be subject to the three-day maximum usage of personal leave per year, but will be subject to all other personal leave rules.

6. Repayment of lost prep periods for per diem substitutes must be submitted on the blank page as their name will not be on the printout. Per Diem substitutes may only receive cash repayment.

7. If an employee is not listed on the preprinted form, please include their name, employee ID number and position on the blank page along with the lost prep period data in order to authorize payment.

8. ORIGINAL is to be signed and returned to the Office of Management and Budget, Suite 340. Retain a copy and send a copy to the Regional Office. Questions are to be directed to the Office of Management & Budget at 215-400-5459 or 215-400-6648.

Every effort must be made to repay teachers for their lost prep time through the use of substitute service, if possible.

BUS ATTENDANT AND SCHOOL AIDES

Bus Attendants

• Bus Attendants have a 5 hour day. The difference between five hours and the number of hours on the morning and afternoon routes must be spend working in the school each day ie; the morning route of one hour and forty five minutes and the afternoon route of two hours total three hours and forty-five minutes, the Bus Attendant must work one hour and fifteen minutes in the school each day. If the route totals five hours, the Bus Attendant is not required to work in the school. School service must be worked each day.

• Contractually, Bus Attendants are paid from September 1 until June 30. Unless notified otherwise, their first day is the first day the children ride the school bus to school. Do not insert a code on the TPER beginning September 1. This will ensure that they get the proper pay. DO NOT CODE THEM F-60 OR F-61.

• Any extra time worked at the school beyond the time owed the school must be approved by the school and paid from the school’s budget.

• If a Bus Attendant claims overtime based on an incident, flat tire, bad weather, or remained behind with a student on the bus, etc. a signed memo from the Garage Supervisor must be presented to the payroll secretary before overtime can be paid.

Only after the bus attendant has worked his/her total 25 hours would he/she be paid for overtime (Straight Overtime (OT1.0). A Bus Attendant should not be paid Time and a Half (OT1.5) until he/she has worked in excess of either 8 hours a day or 40 hours in a one week period.

• During the time the Bus Attendant is not working at the school, he/she should leave the school and report back when the bus leaves in the afternoon. Each Bus Attendant is provided the cost of a monthly transpass by the School District.

• Sign-in time is 10 minutes prior to the first stop in all cases. You must check their route sheet. If the first student pick-up is 7:18 a.m., sign-in time is 7:08 a.m. at the school. No Exceptions.

• Work day ends when the last child gets off the school bus. They are not paid to ride back to the garage with the Bus Chauffeur.

• If there is a large discrepancy between the time on the route sheet and what the Bus Attendant is claiming, the Principal should send a memo to Transportation Services requesting that a Street Supervisor come out and monitor the run. The Bus Attendant must comply with Transportation guidelines before he or she can be paid for any overtime.

• Bus Attendants are not included in activities at the school on in-service days. Transportation Services will schedule training for them.

• All the School Aides and Bus Attendants are under the jurisdiction of the Principal in disciplinary matters. Employee Relations should be contacted for guidance when problems of a disciplinary nature arise.

School Aide I

• School Aide I’s have a 7 hour base day. They will ride the bus in the morning, work at the school all day then ride the bus in the afternoon.

• Contractually, a School Aide I is paid from September 1 until June 30. Unless notified otherwise, their first day is the first day the children ride the school bus to school. Do not insert a code on the TPER beginning September 1. This will ensure that they get the proper pay. DO NOT CODE THEM F-60 OR F-61.

• School Aide Is are expected to have overtime because of the length of their day. Each route is different therefore each School Aide I works a different amount of overtime. Overtime calculations are based on the individual route.

• The first hour of overtime each day is paid at the straight rate (OT1.0) and additional hours are paid at time and a half (OT1.5) until the School Aide has worked 5 overtime hours in a week. Once 5 overtime hours have been worked in a week, all remaining overtime in that week is paid at Time and a Half (OT1.5).

• Sign-in time is 10 minutes prior to the first stop in all cases. You must check their route sheet. If the first student pick-up is 7:18 a.m., sign-in time is 7:08 a.m. at the school. No Exceptions.

• Work day ends when the last child gets off the school bus. They are not paid to ride back to the garage with the Bus Chauffeur.

• If there is a large discrepancy between the time on the route sheet and what the School Aide is claiming, the Principal should send a memo to Transportation Services requesting that a Street Supervisor come out and monitor the run.

• School Aides are considered part of the school staff and should be included in activities at the school on in-service days.

GUIDELINES FOR PAYMENT OF EXTRA SERVICE NOON TIME AIDES

Budgeted extra service noon aide funds may be used to pay appointed Noon Time Aides and other employees for rendering extra noon aide service.

• The pay type will be NOON or have NOON as part of the pay type.

• Employees coded NOON will be paid at the Noon Time Aide rate regardless of the employee’s normal pay rate. It is important that the employee be informed of the rate prior to beginning work.

GUIDELINES FOR ROTC INSTRUCTORS

Junior ROTC Instructors are required to attend periodic recertification. The employee must provide you with the document that directs them to attend initial certification or recertification. This document will specify the dates of attendance. A copy should be kept with the records for the appropriate pay period. These absence days should be coded as F20 School District Business because it is required recertification for their position.

12 month instructors taking vacation days during July and August when school staff is not available to do TPER coding should be instructed to submit the absence card to the A.S. of your Learning Network.

GUIDELINES FOR DUAL APPOINTMENTS

In certain situations, School District non-instructional and paraprofessional employees may hold and be paid for work performed in two appointed positions.

• The employee’s primary position may not be more than five hours a day.

• The combination of hours for both positions may not be more than eight hours a day.

• An employee with dual appointments may be absent from one or both appointments. If the employee is absent from both positions, they must be coded on both TPERs.

GUIDELINES FOR PROBATIONARY EMPLOYEES

Newly hired employees in positions covered by Local 634 (Food Services and Noon Time Aides), Local 32BJ (Bus Attendants etc) and SPAP (School Police) must serve a probationary period. Employees are not granted approved leave other than Jury Duty and Workers Compensation until they have completed the probationary period. Other than 70 Jury Duty and 78 Workers Compensation, probationary employees may only be coded 60 authorized leave without pay and 61 unauthorized leave without pay.

THE OFFICE OF HUMAN RESOURCES

215 400-4600

Teacher Issues – Instructional Staffing

Support Staff Issues- Non Instructional Staffing

Absence Issues- Employee Health Services

AESOP

The Substitute Services Unit

Email : SSUHELPDESK@

215 400-7827

CLASSIFICATION AND COMPENSATION

215 400-4650

Web:

Rates, 313/316 Processing, 324 Processing

EMPLOYEE HEALTH SERVICES

215 400-4660

Web:

PAYROLL

215 400-4490

Fax 215 400-4491

Email: payrollhelp@

Web:

Payroll Forms are available on the Payroll Webpage

Absence code adjustment

Payroll Entry assistance

Address Change

W4

W2

Retroactive Payments

FORMS

Actual form or request document are available on the web at

-----------------------

CONTACT INFORMATION

To report absences and review jobs: 800 942-3767 or online at

.

Assistance- Monday through Friday, 7:30-6:30 215 400-7827

FAX- 215 400-4633

THE PROFESSIONAL STAFFING OFFICE OR INSTRUCTIONAL SUPPORT STAFFING OFFICE MUST APPROVE ALL REQUESTS TO USE A PER DIEM SUBSTITUTE TO TEMPORARILY STAFF A VACANT POSITION BEFOR A JOB CAN BE CREATED ON THE AESOP SYSTEM. PLEASE ALLOW AMPLE TIME TO THE APPROVAL PROCCESS.

• Use this form only for requests to use a per diem substitute to temporarily staff a vacant position. (DO NOT use this form to request a substitute for a absent employee or extra service)

• Please complete one form for each vacant position for which you are requesting a per diem substitute

• Fax completed form to the AESOP office at 215 400-4633

• If you are sending a duplicate copy of a form that was previously submitted, please write DUPLICATE on the form

000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000

FOR OFFICE USE ONLY

Approved By: Disapproved By:

______________ ___________________ _______________________ ____________________

Initials Date Initials Date

Job Number: Remarks:

MODE: R SCREEN: QBAR 02/09/11 05:10:21

E C A U T H O R I Z A T I O N B Y O R G A N I Z A T I O N

ORG: 4310 SELECTION DATE: 02 09 11

EC EFFECTIVE EXPIRATION ORG/ APPR

TYPE DATE DATE FUND AGENCY SUBORG UNIT ACTIVITY FUNCTION

----- --------- ---------- ---- ------ ------- --------- -------- --------

OBJ/ JOB REPORTING ACTIVITY BUDGETED

SUBOBJ NUMBER CATEGORY DESCRIPTION AMOUNT

------- -------- --------- ------------------------------ -------------

DBUS 09 25 10 06 30 11 1100 012 4310 2667

1511 BUS MONITORS 6854.00

STIDA 09 01 10 06 30 11 2S2K M02 4310 1101

1511 2S2K CLASSROOM INSTRUCT ELEM 38415.00

TLD 07 01 10 06 30 11 201K M02 4310 2272

1611 201K PROFESSIONAL DEVELOPMENT 0.00

TSD 01 19 11 06 30 11 201K M02 4310 2272

1611 201K PROFESSIONAL DEVELOPMENT 25201.00

XEAPP 10 01 10 06 30 11 497K M02 4310 1115

1611 497K EXTENDED INSTRUCTIONAL DAY 1029.00

XTEAP 10 12 10 06 30 11 497K M02 4310 1115

1511 497K EXTENDED INSTRUCTIONAL DAY 23226.00

ACTION: n SCREEN: FAVD 02/14/11 12:56:51 PM

F U N D S A V A I L A B L E B Y O R G A N I Z A T I O N

A N D A P P R O P R I A T I O N U N I T D E T A I L I N Q U I R Y

ORG= NAME:

APPR UNIT= NAME: FISCAL YEAR=

CURRENT BUDGET ---OBLIGATED--- --UNOBLIGATED--

APPR AMTS:

ALLT AMTS:

FUND AGY ORG ACTV OBJ CURRENT BUDGET OBLIGATED UNOBLIGATED

==== === ==== ==== ==== -------------- -------------- --------------

Sample S-313

Sample S-316

Sample 324

MODE: R SCREEN: QISS 02/04/11 05:06:28 PM

ISSUED CHECKS/ADVICES

EMPLOYEE ID: 000 00 0000 NAME: EMPLOYEE, JANE

AI CHECK DT CHK/ADV NO TYP GROSS PAY DEDUCTIONS NET PAY AMT DISPOSITION DTL

-- -------- ---------- --- ----------- ----------- ----------- ----------- ---

02 04 11 13 3992996 REG 1,197.74 594.07 603.67 C 01 29 11

01 21 11 13 3966216 REG 1,197.74 594.06 603.68 C 01 15 11

01 07 11 13 3939305 REG 1,197.74 594.07 603.67 C 12 31 10

12 24 10 13 3912748 REG 1,197.74 604.16 593.58 C 12 18 10

12 10 10 13 3885813 REG 1,197.74 604.17 593.57 C 12 04 10

11 26 10 13 3859163 REG 1,197.74 604.16 593.58 C 11 20 10

11 12 10 13 3832365 REG 1,197.74 604.16 593.58 C 11 06 10

10 29 10 13 3805679 REG 1,197.74 474.17 723.57 C 10 23 10

10 15 10 13 3778966 REG 1,197.74 604.16 593.58 C 10 09 10

10 01 10 13 3752250 REG 1,197.74 604.17 593.57 C 09 24 10

09 17 10 13 3725886 REG 1,190.76 601.63 589.13 C 09 08 10

09 03 10 13 3700605 REG 1,697.01 782.41 914.60 C 08 28 10

08 20 10 13 3679812 REG 1,162.84 589.57 573.27 C 08 13 10

MODE: R SCREEN: VPIL 02/04/11 04:53:30 PM

LEAVE USAG EMPLOYEE ID: 000 00 0000 NAME: EMPLOYEE, JANE

BEGINNING DATE: 09 01 08 END DATE: 06 30 09

....... W E E K 1 ........

SAT SUN MON TUE WED THU FRI

PAY PERIOD ....... W E E K 2 ........

BEG DATE END DATE ORG SAT SUN MON TUE WED THU FRI

08 30 08 09 12 08 1380 F 04

10 11 08 10 24 08 1380

F 04

11 08 08 11 21 08 1380 F 20

02 14 09 02 27 09 1380 F 0

MODE: S SCREEN: QTPR 02/24/11 02:19:26 PM

. 8 D N X c s TPER DOCUMENT HISTORY INQUIRY

EMPLOYEE ID: 000 00 0000 APPT ID: NAME: EMPLOYEE, JANE

INPUT TOTAL: 10.00 COMPUTED INPUT TOTAL: 10.00

BATCH # DOCUMENT AGCY/# STAT APPRV LAST DATE LAST USERID / NAME

9ABCQ 9AB EMPLOYEJ QJI ACCPT Y0000 02 11 11 Z54524

MS PRINCIPAL

EVENT DT CODE UNITS

-------- ----- --------

01- 01 31 11 BASE

02- 02 01 11 BASE

03- 02 02 11 BASE

04- 02 03 11 BASE

05- 02 04 11 BASE

06- 02 07 11 BASE

07- 02 08 11 BASE

08- 02 09 11 BASE

09- 02 10 11 BASE

10- 02 11 11 BASE

H--YI103 END OF INQUIRY

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