Carnival Budget - Stanford University



Carnival Budget

|WHAT |Notes |WHO PAID |HOW MUCH |

|10 games |Fun Times Fundraising: very cheap. Need to talk with |GSC |$151.55 |

| |Vicki. See info sheets | | |

| |Phone: 800/734-7620 | | |

|2 kegs Marzen, 2 kegs Sierra Nevada, 1 pear cider, 8-40# |Beverages & More delivered and picked up Worked with |GSC |$1192.70 |

|bags of ice, 20 bags of cups, delivery and pick up fee. |Michael and Russ. This was on my credit card, but now | |(this is the amount |

|Receipt was for $1412.70, but $220.00 of that was deposit. |GSPB has a corporate account, so we can just be | |actually paid, not |

| |billed. | |the amount spent on |

| |Phone:949-1826 Fax: 949-2153 | |Carnival) |

|Forgot to account for $325.00 of other deposit, so Pai was |Pai will keep track of the $325.00 overpayment and not|GSC |-$325.00 |

|overpaid. |submit future receipts for costs incurred on behalf of| | |

| |GSC for that amount. | | |

|5 tap rental and 8 plastic tubs rental cleaning fees |Beverages & More: emphasize you want the taps to |GSC |$28.15 |

| |work!!! | | |

|Prizes for games |Diddams: went to store to pick these out. Got 30% |GSC |$192.81 |

| |discount because we rented their | | |

| |popcorn/sno-cone/cotton candy equipment. Told them the| | |

| |invoice number from the rental to do that. | | |

|Soft Drinks, 500 assorted approx |Beverages & More (see above) |GSC |$235.57 |

|Soft Drinks unused, and donated to SBDC dance 10/8/99 | |GSC |-$28.94 |

|Candy for thank-you gifts |See’s Factory Store |GSC |$21.26 |

|Gasoline for generator |Campus Service: generators suck. Kaleb now has a |GSC |$7.05 |

| |GSC/GSPB gasoline can. | | |

|Candy as prizes, tennis balls for juggling |? Paul Hartke got it |GSC |$72.99 |

|Gift certificates as prizes for events |Bought from Martin Shim |GSC? |$123.69 |

|Sno-cone machine, popcorn machine, cotton candy machine, |Diddams/Party Rentals: Rent 3, get 1 machine free. |GSC |$422.01 |

|generator, supplies for 500 cotton candy, 500 sno-cones, and|Generators suck. Machines from FTF are cheaper, but | | |

|300 popcorns, delivery & pick-up fee |more work…see their product descriptions. Worked with | | |

| |Diane Butler. | | |

| |Phone: 367-6499 | | |

|Candy for prizes, emergency run |Walmart: can never buy too much candy. |GSC |$19.20 |

|Donated leftover candy to SBDC 10/8 | |GSC |-$3.84 |

|Bouncy castle and Bouncy climber |Jump for Fun (JFF): a little annoying to work with, |GSPB |$313.00 |

| |but cheap. AeroJump might be cheaper, but no climber | | |

| |as far as I know (see info sheet). CosmoJump is more | | |

| |expensive, but has more interactive + mans them. (see | | |

| |Carnival 98) | | |

| |Rebecca seems to be the manager | | |

| | | | |

| |Phone:800/281-6792 Fax:310/638-7905 | | |

|3 standard + 1 Handicap port-a-potty |Ajax Portable Services: worked with Ernie Fazio, |wait for bill |$227.33 |

| |special events. They were cheaper for Carnival 98, and|to GSPB | |

| |there might be some other cheaper services around, but| | |

| |for some reason the weekend was busy…try calling very | | |

| |early to get cheaper rates. | | |

| |Phone: 800/345-3353 | | |

| |Fax: depends on branch. See bills | | |

|1000 bottles of water through University purchase order |Coors West: they didn’t deliver where I told them, so |GSPB |$227.33 |

| |Thom had to go pick up from Tresidder, but it’s cheap,| | |

| |and internal. Had to fill out Prism request. Bill to | | |

| |account. For this sort of thing, ask Jeanette | | |

| |Smith-Laws or Virginia Ramos for help with all the | | |

| |codes | | |

|840 bottles left over for SBDC 10/8 | |GSPB |-$190.95 |

|750 wristbands purchased |Dean of Students Office: Joey, bill to account |GSPB |$150.00 |

|644 wristbands unused, donated to World Beat party 10/15 | |GSPB |-$128.80 |

|Rental of 10 tables, 40 chairs, 20 trash cans w/liners, |Event Services: fill out form online, bill to account |GSPB |$197.50 |

|delivery and pick up |facilities.stanford.edu | | |

|Scissors, toothpicks, life savers, duct tape, trash bags for|Safeway |GSPB |$41.93 |

|races | | | |

|Brian Cheney, DJ |bcheney@leland |GSPB |$250.00 to be paid |

| |Phone: 843-1353 | |later |

|Thank-you cards |Walmart: Thanks are VERY imp. |GSPB |$4.82 |

TOTAL for CARNIVAL: $3,203.86 Est. attendance: 500

GSC paid $2138.14 + $325.00 credit to Pai + $3.84 in candy + $28.94 in sodas to SBDC dance 10/8/99.

GSPB paid $1063.22 + $190.95 in water to SBDC dance 10/8/99 + $128.80 in wristbands to World Beat 10/15/99

So GSPB owes GSPB $537.46 (assuming GSC pays for Shim’s certificates)

Total expenditures (including non-carnival items) after transfer: $3878.89

GSC expenditures (including non-carnival items): $1,968.46

GSPB expenditures (including non-carnival items): $1910.43

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