Pine Jog Conservation Camp



12100 Seminole Pratt Whitney Road • West Palm Beach • Florida • 33412

Phone: 561-624-6929 • 561-624-6928

Thank you for your interest in renting the facilities at The Everglades Youth Conservation Camp.

Please find the enclosed forms that provide information regarding reservations, rates, policies and procedures, and terms of the agreement.

Your organization needs to select one person to serve as the group representative. The group representative is responsible for the following:

• Read the attached materials and determine if the facility is the right fit for your program needs.

• Be able to sign all the paperwork on behalf of the organization

• Share the EYCC policies and procedures with all your participants prior to arrival at the camp

• Be able to arrive at camp prior to 5 p.m. on the Friday of your weekend rental use to check the group in before any participants arrive.

The following documents are required at the time you make the reservation:

• Reservation Form

• Notarized Use Agreement

• Certificate of Liability at a minimum level of $100,000 per person, $200,000 per occurrence, or evidence of a bond or security at that level.

• Security deposit of $100 or 20% of the total rental fee (whichever is greater). Please make checks payable to Fish and Wildlife Foundation of Florida.

• Tax Exempt forms (Any group without tax exemption status will pay a 13% bed tax for any overnight stay for use of cabins or tents)

The following forms are due upon arrival at camp for your rental use:

• The Assumption of Risk form completed for all participants (adults and children). For those under the age of 18 a parent or legal guardian must complete and sign this form.

• Full payment based on the numbers provided to the camp three weeks prior to your arrival.

Again, thank you for your interest in reserving the facilities at The Everglades Youth Conservation Camp. We look forward to you having a wonderful experience enjoying the great outdoors in a fun, safe and educational environment. Should you have any questions, please contact me at Janice.kerber@ or 561-624-6929 and I will be happy to assist you.

Sincerely,

Janice T. Kerber

Everglades Youth Conservation Camp Director

FYCCN/FWC

Rental Rates

EYCC can accommodate up to 200 people. Multiple groups may be using the facility on any weekend. Groups of 150 people or more will have sole use of the facility. It is important to provide an accurate number of participants for our scheduling purposes. You must provide the camp with the exact number 3 weeks prior to your arrival and be prepared to pay in full for that number of participants upon arrival.

Day Use: $5 per person per day

(This fee applies to anyone not staying overnight.)

Tent Area: $9 per person per night plus 13% bed tax if not tax exempt

(Please indicate which tent site you prefer for your group. Tents sites are indicated on the attached map. Assignment of areas depends on size of group and number of groups using the facility.)

Cabins: $12 per person per night plus 13% bed tax if not tax exempt

(Each cabin has 10 bunkbeds with a sleeping capacity of 20. Males and Females are housed separately in the cabins. Please indicate on the reservation form how many males and females will be using the cabins. Anyone under 18 years, must be chaperoned in the cabins. Cabin assignment will be based on size of group and number of groups using the facility.)

Trail Blazer Island Camping: $15 per person per night plus a 13% bed tax if not tax exempt

(Groups can canoe to Trail Blazer Island located in Everglades Pond. The Island is equipped with 6 platform canvas tent accommodations with 4 cots per tent. The use of the Island is a maximum of 24 people.)

Dining Hall: $125 per day

(If your group is using our meal plan, then the dining hall fee does not apply. Priority for the use of the dining hall is given to groups using our meal plan.)

Kitchen:

• The kitchen is no longer available to rental use groups. You have access to our ice machine located on the back porch of the dining hall. Rental groups are not permitted into the kitchen area for any reason.

• We do provide a meal plan for groups that are interested in having our staff provide meals for the group. Our meal rates are listed below. A menu is provided to groups wishing to utilize this service.

• Meal Rates: (Minimum of 20 participants for each meal required)

Breakfast: $7 Lunch: $8 Dinner: $15

Classroom/Meeting Room: $100 per day Available in November

(Our new classroom is available to rent and can accommodate 56 people. Use of this space is based on programming needs of the group.)

Pavilion: $100 per weekend

(The pavilion has picnic tables and a grill for use. It can be rented by overnight groups and/or day use groups on a first-come-first-served basis. You must have 80 to 100 people to reserve the pavilion solely for your group. Smaller groups will need to share this area. Driving to the pavilion is not permitted.)

Campfire Island: $25 per night

(Campfire Island is located in the center of Legacy Lake. The island is used for campfire programs only. Camping on the island is not permitted. We provide the wood for your campfires.)

Outdoor Program Areas

(EYCC will provide staff for the following areas. Use of these areas are limited by the supervision ratios we require for each site. Groups will be scheduled based on staff availability, and the size of groups. We will provide all supplies and equipment when using our staff.) Fee is for equipment use and limitations are based on our supervision restrictions when using our staff.

• Archery ($25 per hour/ limited to 10 participants per hour)

• Canoe/Kayak ($25 per hour / limited to 5 vessels per instructor)

• Swimming ($25 per hour/ limited to 25 swimmers per hour)

• Fishing ($25 per hour/ limited to 10 participants per hour)

EYCC Policies and Procedures for Rental Use Groups

Florida Fish and Wildlife Conservation Commission / Florida Youth Conservation Centers Network would like to thank you for your support of the Everglades Youth Conservation Camp. In order to maintain a clean and smooth operating camp, the following policies and procedures will be implemented for camp use during the rental season (September – May). Your cooperation is greatly appreciated.

General Grounds

• Fees are to be paid by check made payable to the Fish and Wildlife Foundation of Florida upon arrival based on the number of participants provided to the camp 2 weeks prior to rental use.

• Alcohol is prohibited at the Everglades Youth Conservation Camp.

• Smoking is not permitted in any of the buildings. Smoking is permitted is designated smoking areas only. Smokers are required to dispose of the cigarettes in a proper manner.

• Pets (animals) are not permitted on the camp property. Animals used for a presentation are permitted. Please notify Camp Director prior to arranging the presentation.

• ATVs are not permitted on the property for any reason. If you plan to bring a golf cart please alert the camp director.

• Equipment and Boat Trailers, Swamp Buggies, and other heavy vehicles are not permitted on the grounds of the camp. They may be used only on designated roads, paths, or parking areas.

• Please park in designated areas only. Do not drive vehicles over sidewalks. Driving your vehicle to your cabin, campsite, or pavilion is not permitted.

• All trash must be put into the trash cans and the cans emptied at the conclusion of your visit. Any trash can with food contents must be emptied each evening to avoid attracting wildlife. Groups are responsible for providing trash bags (30 gallon needed) for the duration of your stay. Recycling bins are provided and guests are encouraged to recycle their trash.

• Fires are permitted in designated areas only. All fires must be attended by an adult. Make sure the fire is extinguished before leaving area. A camping ring/grill is provided for each tent area.

• We try to preserve the natural environment. Therefore, there may be poisonous plants and animals in the area. We recommend that you use caution while at the camp.

• At the conclusion of your visit, the facility will be inspected for damage and cleanliness. It is the responsibility of the visitors to pay for any damage due to misuse of the equipment and/or buildings. Sponsor will be assessed for any missing supplies. Failure to clean the facility after use will jeopardize future use options and forfeit your deposit. Any problems that should be encountered during your visit should be brought to the attention of the Camp Director or designee immediately.

Supervision Policies

Supervision means to oversee, direct, or manage the group. Group Representative:

• Must conduct a daily check of their program area and equipment for safety, cleanliness, and good repair.

• Teach and monitor proper use of all equipment.

• Provide instruction that will foster participants’ outdoor living skills and environmental sensitivity.

• Report anything that may pose a threat to the health and safety of participants to camp staff.

• Report any maintenance concerns to camp staff.

• Stop any behaviors of adults and children that have an adverse effect on others.

• Enforce appropriate safety regulations and emergency procedures.

• Interactions of adults and children should be closely monitored. We strongly recommend the following to minimize 1:1 interactions of adult/child if child is not related to the adult:

o If outside in line, make sure you are in line of site of another adult;

o If in the cabin, take child to just outside the door and with door open so another adult can see/hear the interaction;

o In a room, keep door open so another adult can see/hear the interaction.

• Cabin Supervision

Two adults must be in a cabin with children under the age of 18 years.

• Restroom / Shower Supervision

Adults must supervise children in the bathhouses. For safety of children, two adults should be present at all times.

• Specialty Areas

o On Archery range, the Archery Instructor will provide instruction and activities for all participants. One instructor for 5 shooters on the line. All non-shooters must remain in the controlled access spectator area when the range is “HOT”.

o The Paddle Sport Instructor will provide instruction and activities for all participants. We require one instructor/lifeguard for 5 vessels (canoes, or kayaks) on the water.

o In the swimming area the Lifeguard will provide supervision for all participants. The group is limited to no more than 25 per lifeguard on duty. In addition one lookout must be present for every 10 swimmers.

o Adults must be present at the fishing area when children are present. We recommend one adult for every five children. Lifeguard is recommended due to proximity to deep water.

Tent Areas

• Groups must select which tents area(s) will meet the needs for their groups.

• Tent areas are assigned on a first-come-first served basis.

• Driving to your tent site is not permitted. Arrangements can be made for Cargo Trailers to be delivered to Tent Areas B and C.

• Each tent area is equipped with a campfire ring/grill. All campfires must be supervised by an adult.

• Tent areas will be have a garbage can that you are responsible for emptying prior to departure. A dumpster is located behind the dining hall.

• Group must make sure the grounds are cleaned prior to departure.

Cabins

• Available only if prior arrangements are made.

• You must provide your own linens (sheets, pillows, sleeping bag, blanket, and towels).

• Supervision of children is required in the cabins to prevent injury and damage to the facility. Two adults must be in a cabin with any group of children under the age of 18 years.

• Please do not jump or climb on the beds.

• Do not move the beds or shelving per accreditation guidelines!

• Eating and drinking is not allowed in the cabins. Food items may be stored in closed containers.

• At the conclusion of your visit:

o All floors must be swept.

o Turn off the lights and air conditioners

o Empty all trash cans.

o Make sure all windows are shut.

o Leave cabin as you found them.

Trail Blazer Island Camping (Available in November)

• Groups utilizing Trail Blazer Island for their weekend camping experience must arrive by 2 p.m. on Friday.

• EYCC has 6 canvas tents with 4 cots per tent.

• A compost toilet facility is available for use.

• The user group will canoe to the island with a staff escorting the way.

• Island is limited to 24 participants.

• The group will need to bring all food, cooking supplies, trash bags, sleeping bags, camping supplies, and toilet paper necessary for their camping weekend.

Bathhouses

• Each bathhouse has 7 rooms with a toilet, sink, and shower in each room.

• Children must be supervised.

• Only put toilet paper into toilets and flush after use.

• Hand towels must be put into garbage cans located in each bathroom.

• Water must be turned off in sink and shower stalls.

• At the conclusion of your visit:

o Toilets must be flushed and left clean.

o Floors must be swept.

o Soap, clothing and toiletry articles must be removed.

o Garbage cans need to be emptied.

Dining Hall/Meeting Room

• All displays and exhibits should be enjoyed, but not damaged or moved.

• All supplies in the offices and cabinets belong to the Everglades Youth Conservation Camp and are not for use by visiting groups.

• AV equipment is not available for rental groups.

• The dining hall tables and chairs may not be taken outside. We can provide seating for up to 200 people.

• Priority of dining hall use is given to groups using our meal plans. Dining hours are scheduled based on the number of groups using the meal plans.

• Heavy equipment or supplies should not be placed on top of blue tables. Please ask to have supply tables put up if needed.

• Gum and stickers are not permitted in the dining hall.

• At the conclusion of your visit:

o All chairs need to be put on the racks

o All tables are to be cleaned with a sanitizing solution, collapsed and moved against a wall.

o The floor must be swept.

o The trash cans must be emptied. Take trash to dumpster behind kitchen. Replacement of the trash bags during the weekend use is provided by the visiting group.

Kitchen

• The kitchen is no longer available to rental use groups. Groups may cook outside using their own equipment and means for storing their food or utilize our staff to provide meals for the group.

• Our meal plan rates are $5 for breakfast, $10 for lunch, and $15 for dinner.

• Groups must have a minimum of 20 people to utilize our meal plan.

• Groups using the camp’s meal plan have priority for the use of the dining hall.

Classroom/Meeting Room (Available in November)

• All displays and exhibits should be enjoyed, but not damaged or moved.

• All supplies in the offices and cabinets belong to the Everglades Youth Conservation Camp and are not for use by visiting groups.

• AV equipment is not available for rental groups.

• The classroom tables and chairs may not be taken outside. We can provide seating for up to 40 people.

• Use of the classroom is based on a first-come-first-served basis.

• Heavy equipment or supplies should not be placed on top of classroom tables. Please ask to have supply tables put up if needed.

• Gum and stickers are not permitted in the classroom.

• At the conclusion of your visit:

o All chairs need to be put on the racks.

o All tables are to be cleaned with a sanitizing solution, collapsed and moved against a wall.

o The floor must be swept.

o The trash cans must be emptied. Take trash to dumpster behind kitchen. Replacement of the trash bags during the weekend use is provided by the visiting group.

Pavilion

• The pavilion has picnic tables and a grill for use.

• It can be rented by overnight groups and/or day use groups on a first-come-first-served basis.

• You must have 80 to 100 people to reserve the pavilion solely for your group. Smaller groups will need to share this area.

• Driving to the pavilion is not permitted.

• Garbage cans and a recycling bin are provided at the pavilion. Garbage cans must be emptied and the trash taken to the dumpsters located behind the kitchen.

• Anything used to decorate the pavilion must be completely removed at the conclusion of use.

Campfire Island

• Campfire Island is located in the center of Legacy Lake.

• The island is used for campfire programs only.

• Camping on the island is not permitted.

• We provide the wood for your campfires, a bucket and a shovel.

• Fires are to be completely extinguished prior to departure from the island.

• All trash must be removed from the island.

• Children must be supervised on the island at all times.

Outdoor Program Areas

Groups requesting to use the program areas will need be given a schedule based on the number of participants and the number of groups using the facility.

• Swim Area

EYCC can provide a certified lifeguard for $25 per hour with a limit of 25 swimmers per hour. User group will need to provide the watchers that will be provided their responsibilities by the lifeguard on duty. Use of this area is based on the following regulations:

▪ A certified lifeguard must always be present when swimming/wading occurs.

▪ Each participant must be tested by the lifeguard to determine swimming ability prior to an open swim.

▪ Instruction in basic swimming safety rules is given prior to entry into the water.

• No horseplay.

• No jumping or diving off the bridge.

• Swim with a buddy. Buddies must swim near one another.

• Swimmers may not throw one another around in the water.

• Be cautious of shallow water areas.

▪ Groups may not bring any inflatables to use in the swim area.

▪ For every group of 25 swimmers or less, a minimum of three qualified persons must be on duty, all must be over 18 years of age with one a certified lifeguard and two watchers skilled in the use of basic rescue equipment. When there are more than 25 swimmers, an additional currently certified lifeguard is needed. The overall ratio on one adult watcher for each ten swimmers must be maintained at all times.

▪ Whenever a whistle is blown 3 times all swimmers will immediately find their buddy and wait for instructions. Five or more blasts indicate immediate exit from the water.

▪ Weather must be closely monitored for all water activities. The general rule is if lightning is present, everyone is to get out of the water. If thunder is heard, everyone should exit the water for a 30 minute period to monitor further conditions.

▪ Wheelchairs near the swimming area must have the brake set and a wooden block in front of the wheel to prevent accidental rolling.

• Paddle Sports

EYCC can provide a certified paddle sport instructor for canoe and kayak for $25 per hour (limited to 5 vessels on the water). We require one certified instructor for 5 vessels on the water which is 5 people if using kayaks and 10 people for canoes per hour. Use of this area is based on the following regulations:

▪ The paddle sports area must be supervised by an adult certified as a paddle sports instructor for canoe, or kayak from an authorized certification agency or a certified lifeguard.

▪ All visitors must wear a personal floatation device (PFD) while in/on a vessel.

▪ All participants are instructed in safety rules and given basic paddle sports instruction, including dry land practice before going out on the water. Training to include:

o Boat handling, boarding, debarking, trimming, loading and changing positions.

o Donning and use of the PFD.

o Safe-rescue in case of capsizing or swamping.

▪ Safety rules to be reviewed and enforced.

o Must wear PFD

o No horseplay

o No standing in canoes or kayaks

o A watcher must always be present on the shore.

▪ There will be at least one certified canoe/kayak instructor or lifeguard when using any vessel on the pond.

▪ Wheelchairs near the lake area must have the brake set and a wooden block in front of the wheel to prevent accidental rolling.

• Fishing

EYCC can provide a staff member to assist with your fishing needs based on the rate of $25 per hour with a limit of 10 people fishing per hour. EYCC will provide the equipment needed for fishing if using our staff member for this activity. Use of this area is based on the following regulations:

▪ Fishing at the Everglades Youth Conservation Camp is in the Everglades Pond only.

▪ Only participants of the rental group may participant in fishing activities at EYCC.

▪ Adults must be present when children are fishing. At least one adult for every 5 children is recommended. A lifeguard is recommended due to proximity to deep water.

▪ Fishing is “catch and release” only.

▪ The Contact person for the rental group must provide instructions to ALL participants regarding proper “catch and release” procedures:

• Only use barbless hooks

• Monitor the number of participants along the bank to prevent injuries to those fishing

• When you catch a fish, wet your hands prior to handling the fish to prevent harm to the fish caught.

• Quickly get fish back into the water.

▪ It is the responsibility of the representative of the group to ensure the fishing area is left clean if the group is doing fishing on their own.

▪ All monofilament line must be placed in the monofilament recycling station. (This station is not for trash.)

▪ The Everglades Pond is maintained as a natural body of water. Alligators, and snakes may be present. If you are concerned about the wildlife inhabiting the area while you are fishing, you must stop the activity and move away to a safe location. The camp staff can be notified of any concerns. Rental groups may not call for the removal of any animals from the ponds.

• Archery Range

EYCC can provide a certified Level 1 Archery instructor for use of this area at the rate of $25 per hour with a limit of 10 participants per hour. Use of this area is based on the following regulations:

▪ A Level 1 USA (or other qualified authorizing agency) Archery Instructor must be on the archery range for use.

▪ Archery is not recommended for children under age eight. A participant in archery activities must be old enough to understand safety procedures and handle equipment correctly. Archery may not be appropriate for some older children.

▪ A ratio of one qualified instructor for each 5 participants on the line shall be maintained. Instructors must have thorough knowledge of safety practices, equipment use and technique. A minimum of two staff must be with shooters in the archery area. A maximum of five (5) shooters at a time.

▪ Facilities are to be used only during daylight hours.

▪ Hike to range takes 5 minutes. Take some water. Use restrooms before leaving campsite.

▪ A First Aid kit and cell phone (or other emergency contacting device) should be taken to the range.

▪ After arriving at the archery range, explanation of safety rules and demonstration of equipment must be completed. Safety rules include:

• Arm guards are recommended.

• Never point a bow or arrow at a person when drawn.

• Participants waiting a turn to shoot must wait behind the archery waiting line and cannot approach firing line until “approach the line” command is given (2 whistles).

• Arrows are not picked up until “fire when ready” command is given (1 whistle).

• Never draw the string without an arrow; overdrawing or dry firing can occur and break the bow.

• When aiming the arrow, keep tip pointed toward the target. Shoot only at target, never at anything else (trees, animals, etc.). Never shoot an arrow straight up into the air! One never knows exactly where that arrow will fall.

▪ After completing a round, campers place bow on the bow rack and step back behind the line to wait for others to finish and give command “retrieve arrows” (3 whistles). Participants must stop before the target line and may not cross it to retrieve arrows until the command is given.

▪ Monitor all participants until competency is met.

▪ The instructor is responsible for supervising participants using the archery equipment, carefully monitoring the performance of each participant until competency is demonstrated.

▪ Archery equipment must be stored in the archery shed and locked when not in use.

• Don’t use broken/cracked arrows. Always check arrows, especially if they have hit the ground.

• In case of accident, remain calm, take command, and give clear instructions.

• Shooting Range Regulations

Groups wishing to use the shooting ranges must notify the EYCC Director and provide the proper certification of the individuals supervising this area. The Standard Operating Procedures Manual will be provided stating all the regulations for each range: Shotgun, Rifle, and Black powder.

Reservation Form For Rental Use Groups

Name of Group:__________________________________ Group Representative:________________________________

Address:

(Street) (City) (Zip)

Phone Number: Email:

Date(s)requested: (1)__________________________________(2)____________________________________________

Estimated Number of people attending from your group: __________Adults _________Children

Please check all that apply for your group:

__Cabins # of males__________ # of females______________

__Tents # of tents ___________ Preferred Tent Site: ____ A ____B____C_____D_____E

__Trail Blazer Island

__Day only

Facilities Being Used:

__Dining Hall

__Classroom

__Pavilion

__Campfire Island

Recreation Areas

___Swimming Area (EYCC Staff) ___Swimming Area (On Your Own)**

___Archery (EYCC Staff) ___Archery (On Your Own)**

___Paddle Sport Area (EYCC Staff) ___Paddle Sport Area (On Your Own)**

___Fishing Area (EYCC Staff) ___Fishing Area (On Your Own)**

___Shooting Ranges (On Your Own)**

(**You must provide the certification of the person(s) conducting the activity as per Camp Policies and Procedures.)

Meals:

__ Cooking outdoors using your own equipment and supplies. (Kitchen is locked and not available.)

___Utilizing EYCC kitchen staff to provide meals based on the rates listed below.

(Meal options will be provided. A minimum of 20 participants required for this service.)

Breakfast: $7 Lunch: $8 Dinner: $15

MAKE DEPOSIT CHECKS PAYABLE TO: Fish and Wildlife Foundation of Florida

($100 or 20% of total cost whichever is less)

Please return this form with deposit, insurance document, tax exempt and notarized use agreement to:

Everglades Youth Conservation Camp

ATTN: Janice Kerber

12100 Seminole Pratt Whitney Road

West Palm Beach, FL 33412

12100 Seminole Pratt Whitney Road • West Palm Beach • Florida • 33412

Phone: 561-624-6929 • 561-624-6928

USE AGREEMENT DOCUMENT

Terms, Conditions and Assumption of Risk

*Rules for acceptance and participation in programs at Everglades Youth Conservation Camp are the same for everyone without regard to age, race, color, religion, sex, handicap or national origin.

1. Description of Premises: Florida Fish and Wildlife Conservation Commission (FWC) agrees to permit Sponsor to use the property known as the Everglades Youth Conservation Camp (Facility) according to the following terms and conditions. The Use Document includes the use of all improvements to the Facility, except those which FWC expressly excludes by so notifying the Sponsor’s representative upon his/her arrival at the Facility.

2. Food Service: If Sponsor prepares its own food outside or hires an outside company for preparation of food, Sponsor assumes all responsibility for any foods prepared and for all activities incident to their preparations, and shall hold FWC and the Facility operator harmless from any and all liability therein.

3. Use of Premises and Schedule: During the term of this document, Sponsor shall use the Facility for conducting a program of its own design and shall comply with all applicable laws, codes and regulations. Sponsor shall notify the camp director of the nature of its program, and shall promptly supply the camp director with information concerning the program upon request.

a). FWC prohibits fireworks, and explosives at the Facility. Firearms and ammunition are permitted on the EYCC range only with permission of the Camp Director. Use of the range requires a range master certified in the firearm being utilized and safety office certifications by an authorized agency.

b).The use of gasoline, flammables, any smoke producing devices and poisonous substances are prohibited.

c). If the swimming is part of the program of the Sponsor, no one shall enter the swimming area unless a qualified lifeguard, age 18 years or older, is supervising the area. FWC shall, in its sole discretion, determine the minimum qualifications for said lifeguard, which will generally be a minimum of a Lifeguard Certificate by an authorized agency. Availability of the swimming area is at the discretion of the camp director, and is subject to change.

d).If the paddle sport area is part of the program of the Sponsor, no one shall enter the paddle sport area unless a qualified paddle sport instructor or lifeguard, age 18 years or older, is supervising the area. FWC shall, in its sole discretion, determine the minimum qualifications for said instructor, which will generally be a minimum of a Level 1 Instructor for either canoe or kayak by an authorized agency. Availability of the paddle sport areas is at the discretion of the camp director, and is subject to change.

e). If the fishing area is part of the program, the Sponsor agrees to furnish rods, hooks, bobbers, bait, and other supplies needed for the fishing if conducting fishing without EYCC staff. Fishing is only permitted in the Everglades pond. Absolutely no one is permitted to use the______ pond where for fishing activities. Fishing is only permitted by rental use visitors. A lifeguard is recommended due to proximity to deep water.

f). If the range area is part of the program of the Sponsor, no one shall enter the range area unless a qualified range master is supervising the area. FWC shall, in its sole discretion, determine the minimum qualifications for said range master. Availability of the range area is at the discretion of the camp director, and is subject to change. Use of the shooting and archery ranges must be approved by the camp director prior to use.

4. Utilities: FWC shall provide water, electricity and garbage disposal without charge to the Sponsor.

5. Maintenance: FWC shall maintain the Facility in good condition and repair and shall provide janitorial services to the premises and buildings prior to arrival. FWC shall provide beds, mattresses and other equipment necessary for the operation of the Facility. Sponsor agrees to assist in keeping the Facility clean and shall leave the Facility free of defacement.

6. Health and Safety

(a) FWC does not provide medical supervision, treatment, maintenance or dispensing of medications. These responsibilities belong to the Sponsor.

(b) Sponsor agrees to furnish a qualified adult to provide basic health supervision. A qualified adult is at least 21 years of age and possesses at least a certificate of training in the principles of first aid and CPR. Sponsor must bring own first aid supplies and equipment.

(c) Sponsor’s contact person shall bring and have available at all times a current list of participants that includes: names and addresses, emergency contact information and known allergies or health conditions. Also, for each participant (camper and staff member) under the age of 18 and not accompanied by their parent or guardian, a signed form granting permission to seek emergency treatment.

(d) Sponsor agrees to furnish at least one counselor, age 18 years of older, who is trained in the principles of first aid, for each ten campers under 16 years of age.

(e) Emergency transportation is available through local emergency response groups by dialing 911. Sponsor agrees to furnish non-emergency transportation.

(f) Sponsor will prohibit smoking except in designated places and shall warn all persons of the hazards of indiscriminate smoking at the Facility. Open fires may be built only in the campfire area. It is understood that both FWC and Sponsor must comply with all lawful orders of appropriate fire control officials.

(g) Use of vehicles at the Facility is restricted to roads and parking areas designated by the Camp Director. Posted speed limits shall be obeyed.

(h) Once at the Facility, the Sponsor is required to participate in a brief orientation to the Everglades Youth Conservation Camp’s safety regulations and emergency procedures, led by the Camp Director or designee.

(i) Sponsor is responsible for conducting/implementing the appropriate screening policies for staff/volunteers with the responsibility for, or who have access to campers.

7. Use Fees and Costs

(a) Guaranteed Minimum Fee: The Guaranteed Minimum Fee is based on the number of persons guaranteed by Sponsor. It will be charged to Sponsor even if fewer persons use the Facility than Sponsor guaranteed, or if Sponsor terminates this Agreement without using the Facility.

(b) Additional Use Fees: If more persons use the Facility than the Sponsor guaranteed, Sponsor shall pay to FWC an additional fee. This fee will represent the use of the Facility by the additional persons, and will be calculated by totaling the individual charges for each additional person’s lodging or day use fee.

(c) Bed Tax: All groups utilizing the cabins or tenting, a 13% bed tax will be added to the final bill based on the number of people sleeping in the cabins or in tents. Group with tax exemption status must provide written proof at time of reservation to be exempt from this charge.

(d) Breakage and Damage: Sponsor agrees to pay FWC the amount reasonably necessary to repair or replace property or equipment damaged or destroyed during Sponsor’s use.

(e) Payment Terms: Sponsor agrees to deliver payment in full to a representative of FWC when Sponsor arrives at the Facility.

(f) Deposit Policy: A deposit of $100 or 20% of the total rental fee (whichever is greater) is required 30 days prior to arrival. The deposit will be returned to the Sponsor upon departure if the Facility is clean and free of defacement as determined by the Camp Director or designee. The deposit will be forfeited for the following reason(s): failure to do check-out with the Camp Director or designee; failure to clean the facility; or to cover damage/breakage/defacement of equipment or facility during use of camp.

8. Liability for Injury to Persons or Property

(a) Sponsor agrees to supervise and to assume full control and responsibility for any persons, entities or things other than FWC personnel or property who/which are, for any reason, on the Facility by reason of Sponsor’s program or use of the Facility.

(b) Sponsor agrees to defend, indemnify and hold harmless FWC, the Florida Fish and Wildlife Foundation and its past, present and future members, directors, officers, employees, agents and independent contractors and its and their successors, assigns and heirs from and against any harm and/or claim made by any third party arising out of or in any way connected with the Sponsor’s actions and/or failure(s) to act in respect of its use of the Facility.

(c) For the purpose of this section, “any person” includes, but is not limited to, Sponsor’s agents and employees, participants in Sponsor’s program and Sponsor’s visitors.

(d) Sponsor will have all group participants sign a Waiver of Liability which must be delivered when group checks in.

9. Miscellaneous

(a) Sponsor warrants that the person signing the Document has the authority to execute the Document on its behalf.

(b) This Document may be altered or amended only by written agreement of both parties.

(c) FWC reserves the right to require that the Sponsor remove from the Facility any person(s) in, or in any way connected with Sponsor’s group who, in the sole opinion of FWC, is creating a disturbance or who otherwise is disrupting activities on said Facility. Sponsor agrees to remove unauthorized person(s) from said Facility.

(d) Sponsor agrees that the total number of participants on the premises will not exceed the Facility Building Maximum capacity at any time.

(e) Sponsor has read all policies and procedures for use of the Everglades Youth Conservation Camp including the Regulations for specific areas of use such as waterfront, archery, and shooting ranges. Sponsor understands that it is their responsibility that all volunteers and participants of their event are aware of these policies, procedures, and regulations.

10. Termination

(a) FWC may terminate this Document without any liability prior to or during the event with written notice to Sponsor either upon a determination by FWC, in its sole and exclusive judgment, that the requirements of the State Fire Marshall, the Department of Public Health and Safety or any statute, rule or regulation of any federal, state or local body, imposed undue requirements.

(b). FWC may terminate this Document without any liability prior to or during the event with written notice to Sponsor either upon a determination by FWC, in its sole and exclusive judgment that the weather conditions may cause unsafe circumstances for participants or use during such conditions may damage or cause hardship to the Everglades Youth Conservation Camp.

(c) In the event of cancellation by Sponsor, Sponsor will be released from payment of the Guaranteed Minimum Fee provided the Camp Director receives written notice of the termination no later than 30 days prior to the event or the Camp Director re-licenses the same facilities for the same period of time at the same fee. The Camp Director agrees to use its best efforts to re-license the Facility in this event.

Please Read, Complete, and Sign:

1. The SPONSOR agrees to pay the amount of $__________ for the use of the Everglades Youth Conservation Camp for the following activity on the date(s) of .

2. Planned Activities: _______

3. The SPONSOR shall indemnify and save harmless Everglades Youth Conservation Camp, Florida Fish and Wildlife Conservation Commission, Florida Fish and Wildlife Foundation and its owners, employees, agents, officers, and volunteers harmless from and against any and all liability, actions, causes of actions, debts, claims from and against any and all loss, cost (including attorney’s fees), damages, expenses and liability (including statutory liability and liability under Workers’ Compensation laws) in connection with claims for damages as a result of injury or death of any person or property damage to any property sustained by SPONSOR and/or any persons, which arise from or in any manner grow out of SPONSOR’S use of the premises by SPONSOR or SPONSOR’S agents, employees, customers or invitees. In furtherance of this covenant, SPONSOR shall deliver a copy of a receipt for purchase of liability insurance to (including indemnification liability) at the level of $100,000 per person, $200,000 per incident or occurrence, or evidence of bond or security at that level. Nothing above shall constitute a waiver of sovereign immunity enjoyed by any agency of the State which may become a party signatory hereto, as provided by s.768.28, Florida Statutes.

4. I have read the use agreement, policies and procedures and activity operating procedures, and agree to follow all rules and regulations. I understand that failure to follow these policies will forfeit my deposit.

IN WITNESS WHEREOF the Sponsor hereunto set their hand and seal.

_____________ ____________________________

Sponsor’s Signature Date

Before me, personally appeared , to me well known and known to me to be the person described in and who executed the foregoing document on behalf of ___________________________________________________, and he/she acknowledged to and before me that he/she executed said document for the purpose therein expressed.

Witness my hand and official seal, this _____________ day of ______________, 20_____.

State of Florida, County of _________________________.

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Tent Area D

25 to 30 Family Style tents

Tent Area C

12 to 14 family style tents

Tent Area B

12 to 14 family style tents

Legacy Lake

Campfire Island

Everglades Pond

Bathhouse

Bathhouse

Tent Area E

10 to 12 family style tents

Tent Area A

(12 to 14 family style tents)

Trail Blazer Island

(24 capacity)

Briefly describe your program: _______________________________

_______________________________________________________

_______________________________________________________

_______________________________________________________

_______________________________________________________

_______________________________________________________

Notary Public

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