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IOLA, KANSAS OFFICE OF THE ALLEN COUNTY CLERK March 31, 2009

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Dick Works, Commissioner Gary G. McIntosh, Commissioner Robert A. Francis and Sherrie L. Riebel, County Clerk.

Bob Johnson, Iola Register representative, and Chuck Richey, Allen County resident, were present to observe the meeting.

Commissioners corrected and approved the minutes of the March 17, 24, 25 & 30, 2009 meetings.

Sherrie reported Beth Toland had called to see who the commission has appointed to replace Kent Thompson on the Allen County Emergency Food and Shelter Committee. Commissioners will check on a representative.

Glenda Creason, Iola Senior Center representative, reported that the roof is still leaking at the Senior Center on North Jefferson. Sherrie will check with Boren Roofing.

Glenda also thanked the Commission for the new lights at the senior center.

Sherrie presented information from the state on the Service to the Elderly van parking. Discussion followed. Commissioners will consider another option.

Sunny Shreve, Thrive representative, requested permission to put a banner at the southwest corner of the courtyard through the weekend encouraging people to sign up for the Allen County Melt Down. Commissioners approved.

Sunny requested electric outside in the courtyard.

Bud Sifers, Allen County citizen, requested permission to have a Tea Party on April 15, 2009 at the bandstand at noon. The Tea Party would be to listen and voice opinions on taxes. Commissioners approved.

Thomas R. Williams, Allen County Sheriff, reported he was having Alan Weber, Allen County Counselor, research banning ATV’s from public roadways. Discussion followed. No action was taken at this time.

Pam Beasley, Emergency Management, discussed what had occurred on the weekend. She reported they had set up an emergency station. Only one individual actually used the shelter. Pam got supplies from Red Cross and took the supplies to the City of Moran. Discussion followed.

Phil Collins, Scottwood Industries Inc. Regional Sales Manager, stopped in to let the commission know if they need anything he is available.

Nathan Cunningham, Allen County EMS Director, joined the meeting.

Andy Prosser, President of Prosser/Wilbert Construction, Inc. and Paul B. Wagner, and Mark Clayton, Prosser/Wilbert Construction, Inc., and Thomas R. Nolte, Nolte & Associates, P.A. Principal/Architect, discussed projects in the area. Prosser/Wilbert Construction, Inc stated they are a commercial general contractor, specializing in general contracting, design-build and construction management, committed to cost, schedule and quality control. They are dedicated to customers; they have repeat and referral clients, and have an experienced, professional staff. Nolte & Associates, P.A. Principal/Architect does the design work.

Andy explained the design-build method. The owner places project responsibility and control with a team consisting of the architect and design builder: Single source responsibility, faster design drawings and construction starts, guaranteed total cost before construction begins, more flexibility for changes and alterations and earlier occupancy. Several project pictures were presented as visuals and discussed. The community center in the City of Humboldt for USD #258 was one of their projects.

Andy continued to explain the pre-construction phase services: Estimating and budgeting, scheduling, value engineering, constructability reviews and bidding and awarding.

Thomas explained a site design and building he was responsible for designing. Discussion followed on issues he had addressed at the time.

Andy discussed several items to consider in regards to construction building. They use local contractors to do some of the subcontracting of the projects. Paul reported their team would be happy to work for Allen County and utilize the subcontractors they have been working with on other area projects. Andy discussed the construction phase services, on site, full time superintendent, cost control, schedule updates, shop drawings, materials and samples, quality control, safety program, jobsite meetings and documentations. He gave a brief history of his growing up.

Bill Shirley, City of Iola Commissioner, joined the meeting.

Commissioners discussed deadlines for the current state grant Allen County had received previously.

Nathan reported he has discussed with Sandy Erbe, SEK Regional Planning Commission Grant Administrator, concerning geological survey of the land at the Allen County Community College. Discussion followed on whether the site would be still under consideration since the letter of intent received from the City of Iola. Discussion followed on the issue that it was not the same intent letter that had been discussed at the meetings with Rob Francis, Allen County Commissioner, Nathan Cunningham, EMS Director, Bill Maness, City of Iola Mayor, Judy Brigham, City of Iola Administrator and Ron Conaway, City of Iola EMS Director.

Commissioners discussed whether a geological survey could be done on the college site without a commitment. Nathan stated John Masterson, ACCC President, did not see a problem with doing the survey. A discussion on the college’s site and concerns of residents in the area followed. The Allen County Community College will be meeting next on April 9, 2009 unless they have 48 hours notice to have a special meeting. Commissioner Shirley stated for the City of Iola and Allen County to work together would be to the benefit to the residents of Allen County. Commissioner Francis stated he has only lived in the area for three years and he doesn’t know how long it took for the distrust between the City and County to fester. Commissioner McIntosh stated he would not want to spend $3,000 if the college does not intend to release the land to the county. Nathan will arrange a geological study for the college land contingent on the college’s approval. Nathan will get on the ACCC Board agenda. Alan will check on the zoning.

Commissioner Francis moved to go into executive session for 5 minutes to discuss non-elected personnel. Commissioner McIntosh seconded, motion passed 3-0-0. Those in the room will be Chairman Works, Commissioner McIntosh, Commissioner Francis, Nathan Cunningham, EMS Director, Alan Weber, Allen County Counselor, and Sherrie L. Riebel, Allen County Clerk. The time is now 10:24 a.m. Commissioners reconvened at 10:29 a.m. No action was taken.

Commissioner McIntosh moved to schedule a personnel grievance hearing on April 21, 2009. Commissioner Francis seconded, motion passed 3-0-0.

Commissioner Francis moved to go into executive session for 10 minutes to discuss non-elected personnel. Commissioner McIntosh seconded, motion passed 3-0-0. Those in the room will be Chairman Works, Commissioner McIntosh, Commissioner Francis, Nathan Cunningham, EMS Director, Alan Weber, Allen County Counselor, and Sherrie L. Riebel, Allen County Clerk. The time is now 10:32 a.m. Commissioners reconvened at 10:42 a.m. No action was taken.

Alan updated the commissioners on Fire District #2 representative from Deer Creek Township.

Alan reported the time has expired to make changes and sometime before September 2009 the commission will have to do a resolution adopting the new flood maps. Discussion followed on what all the maps include.

Alan discussed the ATV’s and regulations. He is reviewing statutes to see what regulations the county can take action on.

Alan discussed bonds and IRB’s designed around economic development.

Commissioners asked if Alan would like to serve on the Allen County Emergency Shelter Board. Alan stated he didn’t think Allen County had to have a representative. Commissioner Francis serves as President of the Ministerial Alliance so he cannot serve as Allen County representative. Commissioners will visit with Beth Toland to see if there are any requirements as to who serves on the board before making an appointment.

Sheriff Williams discussed the intent of the commission if they are to provide “Meals on Wheels”. Commissioner Works stated he would not foresee any changes as long as the state continues the funding. Discussion followed. No action was taken.

Bill King, Public Works Director, had provided spreadsheets for commission review.

|MAG CHLORIDE PROPOSALS |

|March 25, 2009 |

| | | |

|Company |Mag Chloride |Remarks |

|  |Cost |  |

|Scotwood |$ 0.84 gal. |Includes 2 hrs. of spraying time. |

|Industries, Inc. |delivered & applied |Demurrage rate of |

|Overland Park, KS |  |$65.00 per hour. |

|Envirotech |NO BID |  |

|Greeley, CO |  |  |

| | | |

|Bids opened at 1:00 p.m. in Director of Public Works Office. |

|Present were Sherrie Riebel, County Clerk and Bill King, Director of Public Works. |

| |

| | | |

|Last year Mag Chloride cost was $0.81 per gallon with 2 hour free then $60.00 per hour. |

| | | |

|Cost to charged to residents was $1.20 per foot. | |

|Suggested rate to residents $1.23 per foot. | |

| | | |

|Noxious Weed Chemicals |

|March 25, 2009 |

| | | | | | | | | |

|Company |Glyphosate |Tordon 22K |Escort |Plateau |Remedy |Sahara DG |2, 4-D LVEster |2,4-D Amine |

|Vegetation |  |  |  |  |  |  |  |  |

|Management |$30.70 gal |no bid |$8.00 oz |$194.50 gal |no bid |$9.10 lb |$15.10 gal |$11.48 gal |

|Supply |Remarks: Price good for 30 days. |  |  |  |  |  |

|Crop Production |  |  |  |  |  |  |  |  |

|Services (CPS) |$21.50 gal |$90.45 gal |$6.85 oz |$196.50 gal |$66.45 gal |$9.25 lb |$14.85 gal |$11.45 gal |

|Van Diest |  |  |  |  |  |  |  |  |

|Supply Company |$28.88 gal |$97.27 gal |$6.67 oz |$187.77 gal |$75.15 gal |$8.77 lb |$15.28 gal |$11.74 gal |

| | | | | | | | | |

|Proposals opened at 1 p.m. March 25, 2009 in the Director of Public Works office. Present were Sherrie Riebel, County Clerk, | |

|and Bill King, Public Works Director. | | | | | | | |

|Suggust we go with CPS. (Formally UAP-Timberland) | |

| | | | | | | | | |

|Last year's | | | | | | |

|Company |Glyphosate |Tordon 22K |Escort |Plateau |Remedy |Sahara DG |2, 4-D LVEster |2,4-D Amine |

|Vegetation |  |  |  |  |  |  |  |  |

|Management Supply |$0.00 gal |$82.85 gal |$7.60 oz |$240.95 gal |82.01 gal |$8.30 lb |$13.75 gal |$10.60 gal |

|Remarks: |Prices good for 30 days, freight paid on order of $2000 or more. | |

| | | | | | | |

Commissioner Francis moved to accept the recommendations by Bill King on both bids. Commissioner McIntosh seconded, motion passed 3-0-0.

Sandra Drake, Allen County Appraiser, informed the commissioners that valuation notices are going out April 1, 2009. Ag land has gone down, real estate went up; ratios on real estate are at 90% and should still be at 100%. Discussion followed.

Commissioners approved the following documents:

a) Clerk’s Vouchers Totaling $176147.92

b) Payroll Changes

c) Journal Entries #16-17

With no further business to come before the board, the meeting was adjourned until April 7, 2009, at 8:30 a.m. in the Commission room of the courthouse.

__________________________________ ___________________________________

Dick Works, Chairperson Gary G. McIntosh, Commissioner

__________________________________ __________________________________

Sherrie L. Riebel, County Clerk Robert A. Francis, Commissioner

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