Check Services Permissions Guide - Capital One

[Pages:6]YOUR QUICK START GUIDE TO

INTELLIX? CHECK SERVICES PERMISSIONS

Client Administrators have the ability to manage access privileges to Intellix functions or services by selecting Manage Users or Manage Roles from the Administration menu in Intellix. The primary purpose of establishing roles is to manage permissions for groups of users. Roles allow the user to complete tasks based upon the permissions included in their assigned role(s). Please refer to the Roles and Users Reference Guide for details around creating roles and users. As an Administrator, once you understand how to create roles and users, use this quick start guide to understand how to assign permissions for Intellix Check Services. The choices available to you will be based upon your organization's entitlements.

Data Permissions

Reverse Positive Pay Bank Accounts: Accounts that the role will have access to for the Reverse Positive Pay service. These are the accounts that can be seen on the Reverse Positive Pay screen.

Check Management Bank Accounts: Accounts that the role will have access to for the following Check Management services: Check Inquiry, Stop Payment, Cancel Stop Payment and Submitting Check Issue/Void Information. In addition, these are the accounts that can be seen on the Check Management screen.

Positive Pay Bank Accounts: Accounts that the role will have access to for the Positive Pay service. These are the accounts that can be seen on the Positive Pay screen.

Choices for these data permissions are as follows:

? If you select "All", this entitles the role to all Bank Accounts for the service (Positive Pay, Check Management or Reverse Positive Pay) and if a new Bank Account is added in the future, the role will automatically be entitled to that Bank Account for the function.

? Selecting "None" means that this role will not be entitled to any of the Bank Accounts for the service.

? The "Select" radio button allows you to entitle individual Bank Accounts for the service. If "Select" is chosen, individual Bank Accounts will display in a new window and can be selected and saved. If a new bank account is added for your organization in the future, it will have to be specifically selected in order to entitle access to that account for this role.

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Functional Permissions

Global Settings

Use of the Global Settings section is optional. It allows the Administrator to set approve own and auto approve capabilities across all check management functions. These options apply to any check management services for which the Approve permission is selected. Approve own and auto approve can be set at the service level instead. Approve Own: The ability for an approver with Create permissions to approve his/her own actions (e.g. place a stop, cancel a stop or create a check issue file) as a second step. Auto Approve: The ability for an approver with Create permissions to place a stop, cancel a stop or create a check issue file, and any of those actions will automatically be approved, without having to approve as a second step. For this permission to work, Approve Own must also be selected.

Check Management

Place Stop/Cancel Stop Create: The ability to create a stop payment and/or cancel a stop payment. Approve: The ability to approve stop payments and/or cancel stop payments. ? Approve Own: The ability for an approver with Create permissions to approve his/her own stop

payments and/or cancel stop payments. ? Auto Approve: The ability for an approver with Create permissions to create a stop payment

and/or to cancel a stop payment and the action will be automatically approved. Approve Own must first be selected to allow auto approve. Delete: The ability to delete stop payments and/or cancel stop payments that have not been approved yet. Once approved, they cannot be deleted. View: The ability to view a stop payment and/or a cancel stop payment from the Check Management screen. NOTE: The Clear button clears the selections; Reset puts the selections back to the original.

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Check Management continued

Check Issue/Void Create: The ability to enter single or multiple check issues/voids. Modify: The ability to modify single or multiple check issues/voids. Approve ? Approve Own: The ability for an approver with Create permissions to approve his/her check

issues/voids as a second step. ? Auto Approve: The ability for an approver with Create permissions to enter check issues/voids

and the action will be automatically approved. For this permission to work, Approve Own must also be selected. Delete: The ability to delete check issues/voids that have not been approved. Once approved, they cannot be deleted. View: The ability to view check issues/voids from the Check Management screen.

Check Inquiry View: The ability to perform a check inquiry.

Import Check Issue/Void Create: The ability to import check issue/void information. Approve ? Approve Own: The ability for an approver with Create permissions to approve his/her own

imported check issues/voids as a second step. Delete: The ability to delete an imported check issue/void file from the Import Results screen. View: The ability to view imported check issue/void files on the Import Results screen.

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Positive Pay/Reverse Positive Pay

Positive Pay Processing

Pay: The ability to make a pay decision on an exception item. Pay and Issue: The ability to make a pay decision on an exception item and create an issue for the item. Return: The ability to make a return decision on an exception item. Modify: The ability to modify a decision on an exception item. Approve ? Approve Own: The ability for an approver with Pay, Pay and Issue, Return and/or

Modify permissions, to approve his/her own actions as a second step. ? Auto Approve: The ability for an approver with Pay, Pay and Issue, Return and/or

Modify permissions, to perform one of those actions and the action will be automatically approved. For this permission to work, Approve Own must also be selected. Unapprove: The ability to unapproved an approved item. View: The ability to view exception items.

Reverse Positive Pay Processing

Pay: The ability to make a pay decision on presented items. Return: The ability to make a return decision on presented items. Modify: The ability to modify a decision on presented items. Approve ? Approve Own: The ability for an approver with Pay, Pay and Issue, Return and/or

Modify permissions, to approve his/her own actions as a second step. ? Auto Approve: The ability for an approver with Pay, Pay and Issue, Return and/or

Modify permissions, to perform one of those actions and the action will be automatically approved. For this permission to work, Approve Own must also be selected. Unapprove: The ability to unapprove an approved item. View: The ability to view presented items.

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Reports

Allows users with this role access to one or more of the following reports, based on the entitled services: Place/Cancel Stop Composite Report: Displays detail information for all place stop and cancel stop requests. Place Stop Report: Displays detailed information for all place stop transactions. Cancel Stop Report: Displays detailed information about all cancel stop transactions. Check Issue ? Summary: Shows check issue maintenance activity at a summary level. The report does not display the status history of the check; it only displays the current status. Check Issue ? Manual Entry: Shows check issue maintenance activity for manually entered records only. Check Issue ? File Import: Provides information on check issue files that were loaded into the system. Positive Pay Exceptions: Displays positive pay exception items along with decisions and current statuses. Reverse Positive Pay Paid Items: Displays reverse positive pay paid or presented items along with decisions and current statuses.

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Alerts

Allows users with this role access to one or more of the following alerts, based on the entitled services: Positive Pay Exception Item Alert: Allows users with this role to set up an email alert when positive pay exception items have been loaded for a selected account. Reverse Positive Pay Paid Item Alert: Allows users with this role to set up an email alert when paid items have been loaded for a selected account. Positive Pay Decision Pending Approval: An alert email is generated when a positive pay decision is ready to be approved. Reverse Positive Pay Decision Pending Approval: An alert email is generated when a reverse positive pay decision is ready to be approved. Positive Pay No Exception Items: An alert email is generated if no positive pay exceptions items have been loaded for the selected account. Reverse Positive Pay No Paid Items: An alert email is generated if no reverse positive pay paid items have been loaded for the selected account. Positive Pay Cutoff Time is Approaching: An alert email is sent to notify users to finish making and approving pay or return decisions as the cutoff time is approaching. Reverse Positive Pay Cutoff Time is Approaching: An alert email is sent to notify users to finish making and approving pay or return decisions as the cutoff time is approaching.

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