Microsoft Office Word



Accessible .doc and PDF’s documents Quick ReferenceThe University of Manitoba is committed to providing an accessible learning and working environment. The University of Manitoba has designated Student Accessibility Services (SAS) to facilitate the implementation of accommodations for students with documented disabilities. SAS has produced this document to provide instructors with information on how to create accessible .doc and PDF’s documents for online use in D2L. Microsoft Office WordMicrosoft Office Word, available for both PC and Mac, helps in the creation and sharing of professional-looking content by offering a comprehensive set of writing tools. The appearance of text, tables, and graphics can be changed quickly throughout an entire document Using Quick Styles and Document Themes.StructureHeadings should be used to convey structural information about a document — indicating main points and sub-points.In the home tab, use styles such as title, heading 1, etc. to create titles and section headings.ImagesInclude alternative text for images, charts, and diagrams. To create alternative text, use the insert tab, insert picture/chart/diagram, select the image, right click on the image, format picture, alt text, write a descriptive title and a description of the image. Background images, colors, or gradients may be used but exercise caution with pattern, color choice and contrast as students using assistive devices will not be able to read the text. As an example, if the background image is white, text will be rendered as white on white. Use color as an enhancement, not as the only means of conveying information. Test the use of color to convey information by printing a copy of the document in black and white to verify that all information is still conveyed.Adobe PDFPDF (Portable Document Format), developed by Adobe, is a file format that allows for the sharing of static documents and images independent of application software, hardware, and operating system. The PDF file format preserves the original style, formatting, and layout of a document.The main point of this information is to say please do not create image-only PDFs by simply scanning documents and printing or saving them to PDF. This is inaccessible for the majority of people using assistive technology.Use an accessible source document, such as the .doc as explained above and save as a PDF. This will carry all the structural formatting to the PDF. Include embedded metadata (tags) identifying titles, sub-titles, columns, and tables. When saving the document ensure to include the document properties, document structure tags and bookmarks. Look under Options to adjust this information:Include alternative text for each image that identifies, describes, or conveys the information conveyed by the image, see above .doc information.If needed, perform an "accessibility quick check" on all documents using Adobe Reader. To do this go to Adobe Reader, Edit tab, Accessibility, Quick Check. For more information, please review: HYPERLINK "" You can also test accessibility by using the Read Aloud function in Adobe Reader to verify content and structural accessibility. ................
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