PennDOT – District 10-0



PENNDOT – Engineering District 10-0

ISO 9001 Internal Audit Report

(02/06)

PENNDOT – Engineering District 10-0

ISO 9001 Internal Audit Report

PENNDOT – Engineering District 10-0

ISO 9001 Internal Audit Report

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7.5.1 – M2

Audit Process

Construction Unit

Department

Auditor(s)

Audit Objectives:

Date & Time of Audit

1. Terry Lezanic

2. Anita Harris

Review process to insure compliance and improved effectiveness with ISO 9001:2000 and organizational requirements. Verify that the QMS is effectively implemented and maintained.

6-9-09 @ 9:00AM

Name of Auditee(s)

Auditee(s) job Function

Item(s) or areas audited

1. Warren Clever

1. Transportation Construction Inspector Supervisor – Materials Unit

TITLE: 7.5.1 Equipment Calibrations – Distributors, Chippers and Rubber Tire Rollers

Procedure # M2

Overall Statement of Effectiveness of the Quality Management System

Areas to consider for improvement:

1. District forms need to be more controlled and location of forms documented in process document.

2. Distributor calibration completed differently from PTM, the altered process should be documented.

3. PTM needs eliminated as reference document.

Unit Manager Comments Including Follow-Up Action: (if any)

➢

Specific observed nonconformities (Findings): If Applicable, Follow-up Scheduled:

1. None

Auditee Comments:

o None

Distribution of Audit Report:

• Manager of area audited

• A.D.E. Construction

• ISO Management Representative

Plan approved by: (Management Representative)

Tim McClellan

Statement of overall effectiveness of the system:

• System is very effective for individuals directly involved, perhaps we can make it more effective for anyone.

Observations and auditor comments:

1. Better define the process.

Audit Criteria

Internal requirements (questions)

1. How is scheduling communications established with Maintenance Unit and Contractors?

2. How is the test area established by both parties to calibrate equipment?

3. Who are the associated personnel involved in the calibration process?

4. What file exists for the completed district form approving equipment calibration?

5. What determines when to calibrate the trucks?

6. What plant is the tack from?

7. What size nozzles do you calibrate with?

8. If a failure arises what is the process? Can you adjust then or schedule another day?

9. Do you calibrate or inspect the hand spraying equipment?

External requirements (questions)

1. Do you maintain Control Documents?

2. What reference documents are used for your calibration process?

3. What are the District Forms used in the process?

4. What qualifications are required with respect to equipment for you to calibrate?

Areas of strength regarding ability to meet requirements- including observed BEST Practices

1. Control documents in order.

2. Auditee knowledge of process.

3. Calibration locations well organized and advantageous to the Department.

External requirements (questions)

1.

Internal requirements (questions)

1.

External requirements (answers)

1. Yes, all can be accessed online.

2. Publication 408 – Specifications, Publication 23 – Maintenance Manual, Chapter 7 and District Forms

3. Forms revised by District 10-0 Materials Unit personnel developed from Publication 23, Chapter 7.

4. No qualifications are required; although, working order is preferred.

Internal requirements (answers)

1. Communication is by telephone and e-mail with PennDOT Maintenance, Russel Standard and Hager Paving.

2. Materials Unit personnel discuss locations with Russell Standard and Hager Paving.

3. Materials Unit personnel, Russell Standard personnel, Hager Paving personnel and Equipment operators.

4. File in Materials Unit file cabinet labeled ‘Calibration’.

5. Annually, in the Spring before Construction Season.

6. Russell Standard supplies all oil used in process.

7. Nozzles to be used are Equipment manufacturer recommended based on application rate.

8. Adjustments can be made and calibration process repeated, the same day if possible.

9. No, the hand spraying equipment operates off the pump which is calibrated.

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