Highway Foreman Manual - PennDOT Home

Bureau of Maintenance and Operations

Highway Foreman Manual

July 2017

PUB 113 (7-17)

HIGHWAY FOREMAN MANUAL Publication 113 July 2014

MAIN TABLE OF CONTENTS

CHAPTER 1. INTRODUCTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page INTRODUCTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 WORK REPORTING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 PLANNING AND SCHEDULING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 PERFORMANCE STANDARDS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

CHAPTER 2. PAYROLL PAYROLL OVERVIEW. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 PAYROLL FORM (System Created). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4 PAYROLL FORM (Commercial Printed). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5 COMPLETION OF A PAYROLL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7 DUPLICATE PAYROLL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11 PAYROLL RETENTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11 MICROGRAPHICS FORM. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12 PAYROLL COMPLETENESS AND QUALITY. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13 FOREMAN'S DIARY. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.13 WEEKLY PLAN ? COMPLAINT CREW. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.13 NOTIFICATION SCREEN. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.14

CHAPTER 3. SPECIAL CODING PAY CODE AND ATTENDANCE TYPES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 PARTIAL HOUR REPORTING AND SPECIAL PAY CODE EXAMPLES. . . . . . . . . . . . . . . . 3-2 COMPENSATORY TIME EARNED. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4 COMP TIME EARNED EXAMPLE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5 LEAVE CODES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6 CLASS CODE AND JUSTIFICATION CODE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7 OVERTIME REFUSED. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8 PAYROLL CODING CHARTS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9 DECLARED DISASTER RECOVERY WORK BY DEPART. FORCES. . . . . . . . . . . . . . . . . 3-32 WHEN APPROACH THE SCENE OF A MATERIAL SPILL. . . . . . . . . . . . . . . . . . . . . . . . . 3-32 CALL-OUTS/TIME. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-33

CHAPTER 4. MATERIALS REPORTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page COMMODITY CODE TABLES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

CHAPTER 5. DEFINITIONS PERFORMANCE STANDARDS AND COST FUNCTIONS DEFINITIONS. . . . . . . . . . . . . . 5-2 COMPOSITION OF A PERFORMANCE STANDARD. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 PERFORMANCE STANDARDS FOR PROGRAMS 711 ? 714. . . . . . . . . . . . . . . . . . . . . . . . 5-7

CHAPTER 6. COST FUNCTION DEFINITIONS COST FUNCTION DEFINITIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2 ALLOTMENTS 719 AND 822. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2 719 MAINTENANCE ADMINISTRATION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2 SPECIAL PAYMENTS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6 822 MAINTENANCE AND OPERATION OF BUILDINGS AND GROUNDS. . . . . . . . . . . . 6-6

CHAPTER 8. MISCELLANEOUS DEFINITIONS MISCELLANEOUS DEFINITIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

CHAPTER 9. MAINTENANCE REFERENCE TABLES INSTRUCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2 SECTION ONE: AREAS AND RATE OF APPLICATION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-3 SECTION TWO: VOLUMES AND WEIGHTS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-3 SECTION THREE: CONVERSION FACTORS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-3 SECTION FOUR: MISCELLANEOUS FACTORS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4

PENNSYLVANIA DEPARTMENT OF TRANSPORTATION BUREAU OF MAINTENANCE AND OPERATIONS

CHAPTER 1 - INTRODUCTION INTRODUCTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 WORK REPORTING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 PLANNING AND SCHEDULING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 PERFORMANCE STANDARDS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

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INTRODUCTION

Each Maintenance Manager from the Assistant District Engineer-Maintenance to the Highway Foreman is expected to provide quality maintenance and economic utilization of men, equipment and materials.

This Foreman Manual describes those parts of the system involving work reporting, activity method and procedures, and work productivity.

WORK REPORTING

The foreman reports work completed by his crew on his daily payroll. Production, material usage, and payroll data will be recorded on the preprinted payroll.

The Work Reporting Section of this manual includes several procedures that should be thoroughly understood by every foreman.

1. Work activities are grouped into major programs which include similar maintenance operations or functions. Examples of work programs are roads, shoulders, snow and ice control, etc.

2. It is important that the work your crew performs be charged to the correct work program (Program/Assembly/Method).

3. The majority of maintenance work assemblies can be planned and can be reasonably measured. When you perform these work assemblies you are to report the number of units completed.

4. The Payroll form is used for both payroll and production reporting purposes. It must be completed daily.

PLANNING AND SCHEDULING

There are limits to the number of men and pieces of equipment available to each maintenance organization. One of the keys to improving utilization of men and equipment is by planning and scheduling. This involves thinking about work in advance. Specifically, planning and scheduling:

? Decide what needs to be done ? Decide what it will take in terms of men, equipment and materials ? Decide when it is to be accomplished.

It is generally recognized that a large portion of highway maintenance work can be anticipated, planned and scheduled.

PLANNING

LONG TERM PLANNING (LTP)

SPECIFIC NEEDS IDENTIFIED NOTIFICATIONS

SCHEDULING

WORK ORDERS AND CAPACITY LEVELING

WORK REPORTING

DAILY PAYROLL (ZIPY)

REVIEW

PERFORMANCE EVALUATION

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PERFORMANCE STANDARDS You do only what needs to be done and you do it the most efficient way possible. Performance Standards are designed to help you do this by answering the following questions: 1. What is an adequate job of maintenance? 2. Under normal circumstances, what size crew can best handle the job? 3. What is usually the most efficient method for performing each job? 4. Under normal circumstances, how much work should be accomplished using the standard method

and crew size? Performance Standards have been developed for the majority of work activities, which you will be performing. A complete set of these standards has been included in this manual (See Chapter 5). You should carefully review the standards for your assigned work so you fully understand what is expected from you and your crew. Deviation from a Performance Standard is expected when situations such as the following exist: 1. Emergency conditions requiring immediate attention exist and men are not available to work in

accordance with the Performance Standards. 2. You have been asked to try a new method and procedure. 3. Conditions surrounding the job are not typical and require a special approach. However, keep in mind that to deviate from an established Performance Standard without good reason usually results in: ? Excessive levels of service or ? Sub-standard levels of service or ? Excessive cost due to overstaffing or ? Excessive cost due to understaffing When any one of these conditions occur, it indicates that someone is not doing his job satisfactorily. Make sure you do your part by using the Performance Standards that have been developed. Ask for help from your Assistant Maintenance Manager if you don't understand a particular standard. We want to improve maintenance operations through the development of new methods and procedures. We expect that many of the new ideas will come from you. As you discover a better way to do things, let your supervisor know so it can be evaluated and considered for statewide application.

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