Veterans Affairs
FedBizOppsSources Sought Notice*******CLASSIFICATION CODESUBJECTCONTRACTING OFFICE'S ZIP-CODESOLICITATION NUMBERRESPONSE DATE (MM-DD-YYYY)ARCHIVE DAYS AFTER THE RESPONSE DATERECOVERY ACT FUNDSSET-ASIDENAICS CODECONTRACTING OFFICE ADDRESSPOINT OF CONTACT(POC Information Automatically Filled from User Profile Unless Entered)DESCRIPTIONSee AttachmentAGENCY'S URLURL DESCRIPTIONAGENCY CONTACT'S EMAIL ADDRESSEMAIL DESCRIPTION ADDRESSPOSTAL CODECOUNTRYADDITIONAL INFORMATIONGENERAL INFORMATIONPLACE OF PERFORMANCE* = Required FieldFedBizOpps Sources Sought NoticeRev. March 2010NFY17 Base Year Plus 1 option Furniture Assembly71101VA256-17-N-104107-14-201730N2541410Department of Veterans AffairsOverton Brooks VA Medical Center (90C)510 East Stoner AvenueShreveport LA 71101Biloxi MS 39531, Pensacola FL 32507,Mobile AL 36604, Eglin AFB, FL 32542Panama City Beach FL 32408400 Veterans Avenue Biloxi Mississippi39531USASOURCES SOUGHT SYNOPSISDESCRIPTION: This “Sources Sought Synopsis” shall be used to determine the availability of potential sources having the skills and capabilities necessary to perform/provide moving of furniture, furnishings, equipment and office contents and storage, as well as the breaking down of assorted furnishings and potential installation of stored or relocating furnishings. Moves will be performed primarily at the Biloxi VA Medical Center, but may also occur at the Mobile Outpatient Clinic, Pensacola Outpatient Clinic (JACC), Eglin Outpatient Clinic, or Panama City Outpatient Clinic. Services will be rendered (2) two days weekly, typically Tuesday and Wednesdays, from 8:00 am to 4:30pm. All interested vendors are invited to provide information to contribute to this market survey/sources sought synopsis including, commercial market information. This is not a solicitation announcement. This is a Sources Sought Synopsis only. Questions should be submitted by email to anthony.mitchell4@. Provide only the requested information below.The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classification (Service Disabled/Veteran Owned Small Business (SDVOSB/VOSB), Hubzone, 8(a), small, small disadvantage, woman owned small business, or large business) relative to NAICS 541410, Interior Design Services (size standard of $7.5 million) PSC/FSC Code: N071 Installation of Furniture. This industry comprises establishments primarily engaged in planning, designing, and administering projects in interior spaces to meet the physical and aesthetic needs of people using them, taking into consideration building codes, health and safety regulations, traffic patterns and floor planning, mechanical and electrical needs, and interior fittings and furniture. Interior designers and interior design consultants work in areas, such as hospitality design, health care design, institutional design, commercial and corporate design, and residential design. This industry also includes interior decorating consultants engaged exclusively in providing aesthetic services associated with interior spaces.Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought synopsis, a solicitation announcement may be published on the FBO website. Responses to this sources sought synopsis are not considered adequate responses to the solicitation announcement. All interested offerors must respond to the solicitation announcement in addition to responding to this sources sought announcement. Please demonstrate the contractor's ability to perform services of this nature as the course of its daily business operations. Services shall be performed in accordance with industry standards and practices by qualified personnel.Responses must be emailed to anthony.mitchell4@ no later than NOON CST, July 14, 2017. Your response should include both the STATEMENT OF CABABILITY and BUSINESS SIZE AND SOCIO-ECONOMIC STATUS information as explained below. Please place “Attention: “FURNITURE INSTALLATION Biloxi Area”, in the subject line of your email. This notice is to assist the VA in determining sources only. A solicitation is not currently available; therefore, DO NOT REQUEST A COPY OF A SOLICITATION THAT DOES NOT EXISTS. If a solicitation is issued it will be announced at a later date, and all interested parties shall respond to that solicitation announcement separately from the responses to this announcement.REQUESTED INFORMATION: (1) STATEMENT OF CABABILITY:(1) Submit a brief [five (5) pages or less] capability statement explaining your capability to perform moving of furniture, furnishings, equipment and office contents and storage, as well as the breaking down of assorted furnishings and potential installation of stored or relocating furnishings Include the number of qualified personnel need to accomplish this service. Include past experience in performing these services for the VA, other Government (Federal or State) agency, or for a private medical facility. Please specify your maximum capacity and your availability to start.Please state the distance of your facility from the Department of veteran Affairs, Biloxi VA Medical Center, Mobile Outpatient Clinic, Pensacola Outpatient Clinic (JACC), Eglin Outpatient Clinic, and Panama City Outpatient Clinic.(2) BUSINESS SIZE AND SOCIO-ECONOMIC STATUS:(a) Indicate whether your business is large or small (b) If small, indicate if your firm qualifies as a small, emerging business, or small disadvantaged business (c) If disadvantaged, specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act (d) Indicate if your firm is a certified Hub zone firm (e) Indicate if your firm is a woman-owned or operated business (f) Indicate if your firm is a certified Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) (g) Include the DUNS number of your firm. (h) State whether your firm is registered with the System for Award Management (SAM) at and/or the VetBiz Registry at . If not, please NOTE: any future solicitation could only be awarded to a contractor who is registered in the System for Award Management (SAM). To receive award based on VOSB or SDVOSB status you must be registered in the VetBiz Registry. SPECIFIED REQUIREMENT: The contractor shall communicate its capabilities to accomplish the following: (See next page)Gulf Coast Healthcare System Small Project Moving & Furniture AssemblyFiscal Year 17 with 1 Option YearGENERAL DESCRIPTION OF INTERIOR DESIGN PROJECT SUPPORT SERVICES The Selected Move Contractor shall provide services, which include moving of furniture, furnishings, equipment and office contents and storage, as well as the breaking down of assorted furnishings and potential installation of stored or relocating furnishings. The Selected Move Contractor shall be responsible for using the proper equipment to ensure an efficient and expeditious move. Proper equipment will include, but will not be limited to: closed moving vans, trucks or trailers, closed security carriers for transporting equipment, rubber-wheeled dollies (in good condition and free of grease and dirt), aluminum or magnesium ramps of various sizes, cartons and bins, motorized pallet jacks, and a safe jack. The contractor will provide management, tools and labor (1 installer and 1 helper), except in cases where COR determines that additional help is foreseen. If additional help is foreseen the COR will notify CO in advance to coordinate additional laborers with contractor. Moves will be performed primarily at 400 Veterans Avenue, Biloxi, MS 39531, but may also occur at the following locations:790 Veterans Way, Pensacola, FL 325071504 Springhill Avenue, Mobile, AL 36604100 Veterans Way, Eglin AFB, FL 325422600 Veterans Way, Panama City Beach, FL 32408.Services will be rendered (2) two days weekly, typically Tuesday and Wednesdays, from 8:00 am to 4:30pm. At times contractor, may be requested to change tours because of needs of moving and installation of furniture on weekends and during early or late hours. If this is to occur, CO will notify vendor in advance so schedule/tour may be adjusted. Contractor may routinely relocate furniture between sites of moves consisting of less than five staff. The contractor will be responsible for keeping inventory of all unused furniture in storage, and be knowledgeable of blue prints to assist in modifying office space to fit needs of medical center.The cost for this service shall be included within each Move Contractor’s profit calculations with respect to its Bid.Contractor shall furnish boxes, tape, and coordinating labels for moves. Contractor shall move boxed files/records and various office equipment including, but not limited to copier/fax machines and computer monitors/ arms.The following will be provided by the Biloxi VA Medical Center on an as needed basis as moves are scheduled: list of existing VA furniture and equipment moving to new locations within the Medical Center; list of all staff locations needing boxes and their delivery locations for the moving of files/records ;a VA Contractor Badge Application .Outlined clinics are located on multiple floors and buildings on campus; detailed instructions on specific loading docks and freight elevators for Contractor use will be provided after contract award. Additionally, a set of furniture plans and facility blueprints for areas involved in this contract will be provided after contract award. FACILITIES PROTECTION The Selected Move Contractor will be required to provide protection for all floors (including tile and stone lobby areas) carpeted areas, walls, doors, and protruding corners where movement is focused. Cleaning of floors under removed furniture may be required during move process.The Selected Move Contractor will be required to take all measures necessary to safely move all VAMC property (furniture and equipment). Upholstered items must be protected from dust & environmental elements while being moved and stored in warehouse. The Selected Move Contractor must provide manpower to adjust and prepare protection as necessary. The Selected Move Contractor must remove all debris after de-installation and movement of furniture as well as dispose of contractor provided packing boxes within (7) days of move completion.PHYSICAL MOVE AND FURNITURE INSTALLATION SERVICES The Selected Move Contractor shall: Ensure that adequate quantities of all necessary materials are available at all times; Supply all necessary tools, dollies, lifters, labels, cartons, bins, and other materials that may be required to perform specified moving tasks efficiently, at no extra charge. Provide full blanket wrapping of all upholstered furniture that is being relocated to off-site warehouse.Expected to analyze provided furniture plans, and to determine which brackets, supports, panels, work surfaces, electrical components and other parts are needed for integration/relocation, based on these plans. Provide full palletizing and shrink wrapping of all office case good/systems furniture that is being relocated to warehouse. Additionally, Contractor will need to label each pallet of wrapped office furniture with Building #, Room #, and detail of size and type of furniture. Further detailed instruction for labeling method will be directed by the VAMC Interior Design Department at pre-bid meeting.Provide personnel and supplies for minor wood and metal furniture repairs – all such repairs which are necessary due to damage caused in the move are to be at the Selected Move Contractor’s expense and no charge for labor or materials will be allowed; Additionally, in the interest of safety and prevention of damage, the Selected Move Contractor shall ensure that no dollies are loaded in excess of three (3) cartons high, either prior to loading or on the truck.Movement and/or de-installation with potential for re-installation of furnishings that VAMC has slated for relocation including systems furniture, and other assorted furniture, to a location (or locations) designated by VAMC Interior Design Department. There is potential for older furniture to be slated for “Excess” in which VAMC staff will direct Selected Move Contractor to relocate pieces to the VA Warehouse (Building 9) to be disposed. Provide a comprehensive Inventory Catalogue detailing each furnishing placed into VA storage areas and document any changes to locations as they occur for the VAMC Interior Design staff. This should be in an Excel Spreadsheet format. Further details on inventory list shall be discussed at pre-bid meeting.Provide at least one supervisor and/or lead foreman, meeting the qualifications for the respective job title listed in Staffing section below, at each site for the duration of each shift’s work. Disassemble existing systems furniture and freestanding furniture workstations. Assemble/install warehoused parts of systems furniture stations to achieve safe, functional workstations. Perform duties consisting of furniture repairs, light carpentry, ergonomic equipment installation including monitor arms, monitors, keyboard trays, CPU holders, sit to stand attachments, etc. to support Interior Design moves projects and space changes.PROJECT STAFFING The Selected Move Contractor(s) will be expected to furnish a sufficient staff of supervisory and labor personnel to perform all phases of any work resulting from this document in an orderly, timely, and efficient manner. There will be no excuse for failure of the Selected Move Contractor to perform in a timely manner on specified dates with adequate crew sizes. Contractor will assure that the same installation and labor crew will be in attendance throughout the duration of the Work and will be responsible from the beginning of the project to its completion. This supervisory team must be specifically named individuals. Members of this team can have no other assignments without the permission of Biloxi VAMC and no replacement shall be made without the written approval of Biloxi VAMC.Contractor employees should be uniformed, displaying contractor name or logo. Uniform may consist of collared or tee shirts, but must be in good, clean condition.MINIMUM QUALIFICATIONS OF SELECTED MOVE CONTRACTOR’S STAFF Staff proposed by the Selected Move Contractor for this Project must meet the following mandatory requirements: 1. Laborer - General Minimum six (6) months of commercial moving experience Full understanding of conduct policy specified below Basic understanding of labeling procedures and implementationFull understanding of Privacy Training policy specified within this documentFull understanding of VAMC badge policy specified within this document Ability to work as directed Ability to use levels, screw guns and other tools required to secure filing cabinets, metal shelving and bookcases, systems and/or other contract furniture de-installation, reinstallation and basic wall mounting of equipment and furnishings. 2. Installer or Lead Foreman Minimum five (5) years of experience as a foreman or supervisor for a commercial furniture installation companyFull understanding of conduct policy specified below Full understanding of and ability to perform records packing and unpacking Full understanding of facility protection requirements specified within this document and ability to direct crews in their implementation Ability to read, understand, color-code and number floor plans Ability to implement labeling procedures Full understanding of each shift’s assignments and goals Full understanding of overall project goals and schedule Demonstrated ability to direct and manage crewsFull understanding of VA Privacy Awareness training specified within this documentFull understanding of VAMC badge requirements specified within this documentProficiency in systems furniture installation, particularly Haworth brandAble to trouble shoot and problem solve during furniture installation to achieved desired resultAble to identify and rectify structural and physical support issues in systems furniture installations or plansCODE OF CONDUCT The following rules of conduct represent a minimum requirement for all employees, subcontractors, agents, representative and management of the Selected Move Contractor(s). It is the responsibility of the Contractor(s) to ensure that each member of its workforce understands and complies with these rules. Courteous and respectful behavior is expected at all times. Use of foul or derogatory language will not be allowed. Meals and breaks will be taken at the same time by all movers in a designated break area. At no time, will any mover eat or drink except within the designated break area. Use designated trash receptacles for cups and other garbage. Do not leave meal/break containers behind. Throw them away. The use of VAMC’s telephones is forbidden. Exceptions will be made for medical emergencies with the approval of your supervisor and/or a representative of VAMC. Use of electronic devices belonging to VAMC, such as radios or computers, is forbidden. Security personnel are present in each of the buildings. Security has the authority to examine any item being removed from any building at any time. Selected Move Contractor staff will wear company uniforms at all times while on site. All Moving Contractors will wear their issued VA Contractor Badges at all times - while working on VAMC sites. ID must be worn in a clearly visible and appropriate manner. All vendor staff will be required to adhere to VAMC’s sign-in and ID protocols. Keep personal belongings together in the area designated by your supervisor. The VAMC’s representatives have the right to inspect at will all bags and/or packages brought on or off any VAMC grounds.VAMC CONTRACTOR BADGESThe Selected Move Contractor(s) staff is required to have a VA Contractor identification badge issued to each member of the Moving Crew. A VA Contractor Badge Application will be provided to Selected Move Contractor after contract awarded. This will need to be completed before Contractor staff arrives on site to Security Office. Badges are to be worn at all times while on the premises of the Biloxi VAMC. Badges will be placed in a visible location, above the waist, clipped to the front of apparel with photo and name clearly visible. Contractor ID badges will be turned in to the assigned VAMC representative (COR) on duty when the contract has expired. The COR will then forward the badges to the VA Police Service within (5) working days.Contractor must ensure that the following Identification Requirements are followed by each staff member applying for a VA Contractor Badge at the Security Station on campus:1. Must provide (1) photography ID consisting of either a current Driver’s License, Military ID, U.S. Passport, Student ID which includes a Social Security number (will not accept expired IDs)2. Must provide either an original Social Security card or Birth Certificate (a copy will not be accepted)If both valid ID requirements are not present at time of badge processing, the incompliant Contractor staff will not be able to work on VA Gulf Coast Health Care System premises. The Selected Move Contractor(s) will be required to complete the VA Identification and Privacy Awareness Training (outlined below) a day prior to scheduled work at the Biloxi VAMC. VA PRIVACY AWARENESS TRAININGThe following procedure for obtaining the required VA Privacy Awareness Training is a mandatory requirement for all employees, sub-contractors, agents, representative and management of the Selected Move Contractor(s). It is the responsibility of the Contractor(s) to ensure that each member of the Moving Crew understands and complies with the training during the VA Contractor Badge issue process. As all Moving Crew staff process in with Security staff (obtain contractor badges), the facility Privacy Officer will provide VA Privacy Awareness Training Literature and a concise education presentation to certify all Contractor staff is compliant with require Privacy Training. All Moving Crew staff working in the VAGCHCS must provide signatures with facility Privacy Officer confirming their completion of Privacy Training at time of presentation. Any non- compliant Contractor staff will be escorted from job site.MATERIALS NEEDEDThe Selected Move Contractor(s) shall provide an allowance of (6) file boxes (letter size) per staff office outlined in the Box Inventory Spreadsheet - Attachment C. Contractor must additionally provide enough miscellaneous packing accessories (i.e. packing tape, bubble wrap, 4”x6” labels) to accommodate the securing of the above quantity of file boxes needed. ................
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