Western Oregon University



PROJECT NAME

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Table of Contents

1. Introduction 4

1.1 General Information 4

2. Project Name 4

3. Client Name 4

4. Decision Makers 4

5. Project Description and Goals 4

6. Business Case 4

7. Key Business Requirements 5

8. Project Objectives 5

9. Benefits 5

10. Target Audience 5

11. The Problem 5

12. The Solution 5

13. Project Scope 6

13.1 In Scope 6

13.2 Out of Scope 6

14. Pre-requisites 6

15. Assumptions 6

16. Project Constraints 6

17. Project Risks 7

18. Time and Costs 8

19. Project Organization 8

20. Organization Chart 8

21. Project Definition Approval 9

Introduction

1 General Information

Project Name

CafeIT-BuiltIT

Client Name

Dutch President

Green Administrative assistant

David Legal reviewer

Lisa Accountant

Decision Makers

Hind PM Leader 541-908-5814

Todd Developer Leader 503-997-8633

Fangqin QA Leader 503-917-1554

Project Description and Goals

We are going to set up a coffee shop, which will offer people internet, coffee, video game areas, and TV areas. We want people have fun over drinking coffee. This design is very creative and attractive for college students, and is very workable. CaféIT is a small start-up coffee shop located close to the Western Oregon University campus, in the heart of the small town of Monmouth. Our desired result for this project is for our extra floor space in the shop to become an entertainment area for customers. Management would like the project to create an area that will generate business for the coffee shop as well as draw patrons for use of the newly renovated entertainment features. CaféIT has space to utilize for technology that will bring in customers for a relaxing cup of coffee while they check email, study for a test, or forget about school while they play a video game alone or with a group of friends.

Business Case

1. Partnership

2. Product

3. Pricing

4. Capital investment

Key Business Requirements

We would like to make sure our stuffs in project run without any problems at all. We will support the employee to learn how to run everything in shop and to know how to run business as well. The project group name will be called CafeIT-BuildIT. The technical requirements will be determined as part of the proposal. The project group will make choices on technical equipment based on what is needed for problem free daily use. Cost will be accounted only once quality has been met.

Project Objectives

1. Coffee

2. Coffee machine

3. Computers

4. Coffee tables

5. Coffee chairs

6. Video Games

7. TV

8. TV set

9. Electricity

10. Cables

11. Microsoft software installment

Benefits

We built a coffee shop with technology around the idea that work should be challenging and the challenge should be fun. To that end, Coffee shop's culture is unlike any in coffee shop America, and it's not because of the environment at university and certain amount of college students, or the fact that one of the coffee shop’s staff was a football coach at this university. In the same way we puts customers first when it comes to online services, and puts employees first when it comes to daily life in its offices. "The goal is to strip away everything that gets in our employees way. We provide a standard package of fringe benefits, but on top of that are first-class coffee drinking environment, internet facilities, playing and relaxing area, communicating environment - just about anything a college person might want. After classes, they don’t want to study any more, and don’t want to go home to make coffee or play on their own. So we make it easy for them to do both. We strive to be innovative and unique in all services we provide both to customers and employees, including our benefits and perks offerings. We realize and celebrate that our employees have diverse needs, and that this diversity requires flexible and individually directed support. Our priority is to offer a customizable program that can be tailored to the specific needs of each individual, whether they enjoy drinking coffee by themselves, or watching TV programs for a whole day.

Target Audience

College Students who interested in Video Games

College Students who like coffees

College Students who like to relax on TV

College Students who like to hang out with friends in coffee shop

College Students who like to play Video Games with friends

College Students who like to watch TV program with friends

College Students who like to chat with people online.

Faculty who like Coffees

Faculty who like to have their break in coffee shop

Faculty who like to discuss their business with colleagues over coffee

Faculty who like to have a private space to do something on their own

The Problem

We want to be the number one in Monmouth.

The Solution

The quality of Computers:

We will order the high quality computers from an authority company.

The high education of Employees:

We need our employees should be working with their bachelor degrees in CS.

The location:

We need to choose a location to set up our coffee shop campus, which is very easy to be seen and to be comfortable to sit down.

The quality of decoration:

We need to hire a decorative specialist to design a college style coffee IT shop.

The video games:

We will do some researches on video games, and make sure what we have in coffee shop are very in and are very popular with college students.

The system:

We will make our system very organized and very modernized, so we can attract the clients to come, and make them feel there is no second one like our coffee shop can offer the best thing to them.

The service:

We will train our employees to be very polite to deal with any emergency and to treat the clients.

Project Scope

1 In Scope

1. Coffee

2 .Coffee machine

3. Computers

4. Coffee tables

5. Coffee chairs

6. Video Games

7. TV

8. TV set

9. Electricity

10. Cables

11. Microsoft software installment

1 Out of Scope

1. Different requirements from customers for different kinds of coffee

2. Different Video Games requirements

3. Different drinking environmental requirements

4. Different playing environmental requirements

Pre-requisites

To run this tech- coffee shop, we are required to have some previous knowledge about computer’s software and hardware, how to make coffee, as well as knowing what kind of video games that college students really want to play. This requires us to hire employees with good computer technology, and to hire employees with good making coffee skills. We need them to know the basic way to run a coffee shop like this.

Assumptions

1. We can easily make enough sales to make a profit

2. We’ll have plenty of available cash if the income statement shows a profit at year’s end.

3. Our stakeholders will protect our business

4. The weakness won’t matter later on.

5. We can manage the business ourselves

6. Our decent environment will attract customers itself

7. Our financial projections are realistic

8. We can save a lot of money if there was no accidents

9. We have no competition

10. All we need is to serve people around campus

Project Constraints

Schedule

The project must start by December 1st, 2008

The project must be completed by May 11th, 2009.

Tasks

Most of the tasks are independent of each other, but few tasks, mainly in the implementation phases, are dependent upon the completion of predecessors planning task and configuration tasks.

Implementation of the system must not modify or effect the HOF operation.

Subcontractor

The subcontractor must install the cables and the electrical wires before placing the Information data. The cost for the installation should not exceed $80,000. The subcontractor will be bound by fix-priced contract.

Labor

Workers has been scheduled and budgeted to 8 hour a day. “Day” starts at 08:00AM and ends at 12:00PM. Workers will have to have flexibility since most of the on-site technical work will take place after HOF operation hours. GTR cannot pay overtime, but workers who wish to finish their tasks will be compensated through bonuses for high performance in productivity

Project Risks

Risk 1 The sponsors stop offering money for building up the coffee shop.

Rick 2 The computers are damaged by car crash accidentally during the delivery.

Rick 3 The coffee machines is not what we ordered.

|Risk |Impact Level |Risk Plan Actions |

| |(H/M/L) | |

|1. Project risk 1 |H |Risk plan action 1 Find another sponsor |

| | |Risk plan action 2 Collect money from organization members |

|2. Project risk 2 |M |Reorder it again as soon as possible |

|3.Project risk 3 |L |Order anther kind of coffee in near location instead |

Time and Costs

CafeIT has the budget to cover the costs of each phase. All proposals will be reviewed. Budget is not going to be the element that makes the decision on the project group that will be hired. Just be sure that each added feature is budgeted separately so that decisions can be made as to which features to include into which phases of the project. It will be done in 6 months, and it costs about 200,000 dollars.

Project Organization

Hind PM Leader

Todd Developer Leader

Fangqin QA Leader

Todd Technology Leader

Fangqin Business Analysis

Hind&Todd Development

Todd QA Engineer

Fangqin QA Manager

Hind-Todd System Engineer

Organization Chart

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Project Definition Approval

This section should document the approval process and authorized signatories for the project definition document. The client project approval process and timeline should also be contained in this section.

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Project Definition

System engineer

Hiind-Todd

QA manager

Fangqin

Development

Hind-Todd

QA engineer

Todd

Business analysis

(Fangqin)

Technical lead

(Todd)

QA

Fangqin

PM

Hind

Client

Sponsor

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