Incorporating safety into position descriptions and ...



Incorporating safety into position descriptions and performance appraisalsThe state of Minnesota is committed to ensuring the health and safety of all its employees and strives to foster a positive safety culture. In order to achieve this goal, we encourage each agency and campus to incorporate safety and health responsibilities in all position descriptions and include safety as a discussion topic in the appraisal process. In order to accomplish this task, we recommend that positions be classified as “safety sensitive” or “non-safety sensitive”. A safety sensitive position is one in which hazards associated with job tasks can affect the safety of the employee or others. The frequency of tasks performed, and the potential injury severity should guide you in determining if a position is safety sensitive. Non-safety sensitive positions have a low exposure to hazards and a low expected injury severity should they occur. Please evaluate each position to determine if the position is safety sensitive or non-safety sensitive. The information below provides language that can be included in a safety sensitive and non-safety sensitive position descriptions. Safety Sensitive Position Description (Principal Responsibility)For safety sensitive positions add the following Principal Responsibility. Work safely and encourage safe working behaviors from others so that a safe work culture is developed and maintained in the division and agency.Priority: A Percentage of Time: ContinuouslyDiscretion: NAParticipate in and complete all required safety training on time. Perform all job tasks in accordance with agency policies and procedures utilizing required tools, equipment and personal protective equipment.Conduct appropriate pre-task planning activities to identify any unidentified hazards and act to control the hazards prior to beginning work.Immediately report to supervisor any unintended incidents or injuries following department policy.Maintain a thorough knowledge of hazards associated with the work of the position and the appropriate control measures to prevent workplace injuries including department policies and procedures.Non-Safety Sensitive Position Description For non-safety sensitive positions, incorporate a reference to workplace safety in Part C of the State of Minnesota position description. For example:Workplace safetyActively participate in required and optional safety training and drills.Proactively address the safety of all by raising safety concerns and making safety improvement suggestions.Report all injuries and incidents prior to the end of the shift during which the incident occurs.Performance appraisalsIncorporating safety into the performance appraisal process is essential for establishing clear workplace safety expectations and accountability.For safety sensitive positions, add a Workplace Safety section to the appraisal form:WORKPLACE SAFETYOutstandingCommendableSatisfactoryProvisionalUnsatisfactoryParticipate in and complete all required safety training on time.Perform all job tasks in accordance with agency policies and procedures utilizing required tools, equipment and personal protective equipment.Conduct appropriate pre-task planning activities to identify any unidentified hazards and act to control the hazards prior to beginning work.Immediately report to supervisor any unintended incidents or injuries following department policy.For non-safety sensitive positions, consider adding the following to the existing appraisal forms:COMMUNICATIONOutstandingCommendableSatisfactoryProvisionalUnsatisfactoryRaise safety concerns with co-workers and management when a hazard is identifiedPROBLEM SOLVING/INNOVATIONOutstandingCommendableSatisfactoryProvisionalUnsatisfactoryAnticipate problems and workplace hazards and address them.TEAM PARTICIPATION/INTEGRATIONOutstandingCommendableSatisfactoryProvisionalUnsatisfactoryLook out for the safety and well-being of others and make safety suggestions.Watch out for statements like the one presented below that encourages “risk” taking. They can be perceived as managements intention for employees to take short cuts to get work done.OutstandingCommendableSatisfactoryProvisionalUnsatisfactoryIs innovative and creative in solving problems, building on ideas of others. Willing to take risk safe action based on available data and own experience. ................
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