The Twelfth Meeting of the ExMC to be held
The Fourteenth Meeting of the ExMC to be held
In Calgary, Canada
6th and 7th September 2012
Revised Draft Agenda
NOTES RELATING TO THE DRAFT AGENDA
Note 1 Delegations are asked to note the following concerning attendance at the meeting:
• Normally 3 delegates per country (these may alternate with other delegates, for delegations with more than 3 experts)
• Participation of Observers, during the meeting, will be permitted at the discretion of the chairman
• It is assumed that all Delegates have the endorsement of their National IECEx Member Body for participation at the meeting.
• All delegations are encouraged to participate during discussions
Note 2 It is intended that the meeting be conducted in English, however allowances will be made for Delegates from non-English speaking countries, including allowing delegations to bring their own interpreter.
Note 3 All ExMC meeting documents referred to are, or will be available from the IECEx Website, by the ExMC Secretariat prior to the meeting. However, should you require paper copies of meeting papers please contact the Secretariat no later than 15th August 2012.
Note 4 Participants should bring copies of all necessary documentation, with them to the meeting.
Note 5 Meeting Documents will be available for download from the IECEx Calgary Meeting website using the general IECEx password available to all ExMC Members.
Note 6 Changes made to Version A and subsequent versions of the Agenda are identified by a marginal bar.
|Visiting address: |Contact Details: |
|IECEx Secretariat |Tel: +61 2 8206 6940 |
|SAI Global Building |Fax: +61 2 8206 6272 |
|286 Sussex Street |E-mail: chris.agius@ |
|Sydney NSW 2000 | |
|Australia | |
MEETING CHAIRMAN:
Mr Kerry McManama, UL (USA)
Chairman IECEx
Draft Agenda
1 OPENING AND WELCOME – Meeting to Commence 9.00am Thursday
6th September 2012.
1. Introduction by IECEx Chairman – Mr K McManama
2. Address by the Incoming IEC General Secretary - Frans VREESWIJK
2 APPROVAL OF THE AGENDA
ExMC/763C/ DA Draft Agenda ExMC Meeting 2012
3 MINUTES OF THE LAST ExMC MEETING
3.1 To note the Confirmed Minutes of the last meeting held in Split, Croatia September 2011. The minutes have been confirmed via correspondence.
Referenced Documentation:
Document for Noting
• ExMC/723A/RM – Confirmed Minutes of the Split 2011 Meeting
3.2 Matters arising from these minutes
3.2.1 Report on Actions arising from the 2011 ExMC Split Meeting
To note and discuss the Actions List as detailed in Annex A of ExMC/723A/RM the Confirmed Minutes of the Split 2011 Meeting. The Secretary is to report.
3.2.2 Other items
To discuss matters arising from these minutes, not included on the agenda.
4 OVERVIEW OF IECEx SYSTEM ACTIVITIES AND CURRENT POSITION
The meeting is to receive a report of Schemes progress and general statistics, IECEx System Report Card 2012
Documents for noting:
• ExMC/749/R – Overview Report from the Secretariat
5 REPORT ON IEC CAB (Conformity Assessment Board) MATTERS
The Meeting is to receive an Address on behalf of the IEC CAB Chairman,
Dr. Hiromichi Fujisawa.
5.1 Review of Conformity Assessment Board (CAB) Decisions from CAB Meetings since the Split 2011 ExMC Meeting
Documents for noting:
• CAB/1033/DL Decision list of CAB meeting 30 held in Melbourne on
2011-10-25
• CAB/1075/DL Decision List of CAB Meeting 31 held in Boston on
2012-06-11
5.2 Specific CAB Matters for noting by ExMC
1. Noting of Specific Decisions, relating to IECEx from CAB Melbourne 2011 Meeting (CAB/1033/DL)
➢ Decision 30/15 – Approval of the 2010 IECEx Accounts
➢ Decision 30/16 – Appointment of IECEx Officers
➢ Decision 30/17 - Approval of the New IECEx 01 Basic Rules
➢ Decision 30/18 – Appointment of the IECEx Board of Appeal
2. Noting of Specific Decisions, relating to IECEx from CAB Boston 2012 Meeting (CAB/1075/DL)
➢ Decision 31/4 – Approval of the IECEx 2012 budget
➢ Decision 31/22 – Consultation with IECEx regarding IEC input to CASCO WG30
5.3 Specific CAB Matters for discussion/action by ExMC
1. IEC-ILAC-IAF Steering Committee and its three Task Forces re CAB Decision 31/24, CAB/1075/DL
According to this CAB decision, IECEx Members are invited to review the report of the IEC-ILAC-IAF Steering Committee as presented to CAB Document CAB/1068A/R.
Documents for noting:
CAB/1068A/R: Report of the IEC-ILAC-IAF Steering Committee
2. IEC Young Professionals Programme CAB Decision 31/16
Members to note CAB request for the CA Systems to initiate discussions to see how they may use/cooperate with the Young Professionals Programme, noting IECEx support for since its inception.
5.3.3 Draft ISO/IEC 17067 US proposal
US have requested discussion on the Draft ISO/IEC 17067- Conformity assessment — Fundamentals of product certification and guidelines for product certification schemes
Documents for consideration/discussion:
• ExMC/764/Inf – Letter from USNC/IECEx
• CABPUB/67/CDV: Draft new ISO/IEC 17067
5.4 Any other CAB Matters – To allow Members the opportunity to raise any other CAB Matters.
6 IECEx MEMBERSHIP
6.1 Current Membership
For noting:
OD 001 – Scheme Membership ExCBs, ExTLs and applicants – To note current membership with the Secretariat to report.
6.2 New Country Membership and other possible new Countries
The IECEx Executive and members are to report progress on discussions concerning the possibility of new member countries.
6.3 New ExCBs and ExTLs – According to IECEx 02, Certified Equipment Scheme
6.3.1 New ExCBs and ExTLs accepted, via correspondence, since ExMC Meeting Split, 2011.
The meeting is asked to note the report on the acceptance of the listed ExCBs and ExTLs since the last ExMC meeting. These bodies were accepted via correspondence using the voting procedures detailed in Clause 12 of the IECEx Basic Rules, IECEx 01.
Document for noting
• ExMC/750/R – Listing of ExCBs/ExTLs accepted since Split ExMC 2011 Meeting.
6.4 Applications for Extension of Scope
The Secretary to report on extensions of scope issued to ExCBs and ExTLs since the 2011 Split ExMC Meeting, according to procedure ExMC/271B/Inf.
Document for noting
• ExMC/271B/Inf – Assessment procedures for scope extensions
• ExMC/751/R - Extensions of Scope Processed – Since the Split 2011 IECEx Meetings
• OD 001 – Scheme Membership
6.5 Any other changes including applications -
ExMC Secretary to report.
7 IECEx ASSESSMENTS OF ExCBs AND ExTLs
7.1 Status on surveillance of accepted ExCBs and ExTLs
ExMC Secretary to Report
7.2 IECEx 5 year Re-Assessment
The Secretary to report on the status of the 5 year re-assessment program
The meeting is asked to note the IECEx re-assessment reports issued since the Split 2011 ExMC Meeting
Document for noting
• ExMC/780/Inf – Listing of ExCBs/ExTLs re-assessment reports issued since Split ExMC 2011 Meeting.
8 IECEx CERTIFIED EQUIPMENT SCHEME, IECEx 02
8.1 Listing of ExCBs + ExTLs – According to IECEx 02
Secretary to report
For noting
OD 001 – Scheme Membership, ExCBs, ExTLs and applicants
8.2 Publication of Revision to the IECEx 02 Rules of Procedures
In line with decisions during the Split 2011 Meeting, Members are asked to note publication of new edition of IECEx 02 has been prepared as part of a minor update and clarification of requirements.
Document for noting:
• IECEx 02 - New edition of IECEx 02 IEC System for Certification to Standards relating to Equipment for Explosive Atmospheres – Rules of Procedure
• ExMC/792/CD - A proposal from AU seeking to amend IECEx 02 – Rules of Procedure concerning the use of QARs
8.3 Publication of Revised Operational Document OD 009
In line with decisions during the Split 2011 Meeting, Members are asked to note publication of new edition of OD 009, IECEx Certified Equipment Scheme, Procedures for the Issuing of IECEx Certificates of Conformity, IECEx Test Reports and IECEx Quality Assessment Reports.
Document for noting:
• OD 009 – New edition of OD 009
• ExMC/793/CD - A proposal from AU seeking amendment to IECEx OD 009 - IECEx Certified Equipment Scheme, Procedures for the Issuing of IECEx Certificates of Conformity, IECEx Test Reports and IECEx Quality Assessment Reports, concerning the use of QARs
8.4 Results and Discussion on Questionnaire – Acceptance of non Witnessed Tests
To note and consider responses to the Questionnaire, ExMC/717/Q issued following the 2011 Split meeting
Document for noting:
• ExMC/717/Q – Questionnaire
• ExMC/781/R – Results of the Questionnaire
8.5 Proposal from UK to Amend IECEx 02
Members are asked to consider the proposed amendment to IECEx 02 Clause 8.1.1 to provide for the issuing of a new IECEx Certificate of Conformity (CoC) to older editions of an IEC Standard where an ExTR already exists.
Document for noting:
• ExMC/728/CD – Proposal from UK
8.6 Integration of Ex s (new IEC 60079-33) into the IECEx 02 Certified Equipment Scheme
Further to Action Item 36 from the ExMC Split 2011 meeting, the IECEx Executive considered the integration of Ex s into the IECEx 02 Equipment Scheme in light of work done so far within ExTAG and namely ExTAG WG9 and propose to progress this with the Executive preparing a draft for consideration by ExMC.
Document for discussion/consideration:
• ExMC/778/CD – Proposal from the IECEx Executive
8.7 Inclusion of new Standards produced within IEC SC31M – Non Electrical Standards
Further to Action Item 40 from the ExMC Split 2011 meeting, the IECEx Executive considered the integration of Non Electrical Standards into the IECEx 02 Equipment Scheme during its June 2012 meeting noting that IEC 60079 Parts 36, 37 and 38 are at CDV stage with expected publication timeframe of 18 months – 2 years and propose the formation of a dedicated ExMC Working Group to address various aspects such as:
• The need for ExTRs
• A proposed system / procedure for qualifying ExTLs and ExCBs, both new and existing Bodies
• What additional expertise/tools would be necessary concerning assessment of ExTLs and ExCBs
• Other issues as necessary
8.8 Attachments to IECEx On-Line Certificates of Conformity
Following on from requests for a provision to enable information to be attached to IECEx On-Line Certificates that contains information that is in addition to that covered by the IECEx Certification process, the IECEx Executive and WG1 agree with the concept. Members are therefore requested to consider the proposal prepared by Mr Sinclair, ExTAG Chairman and the Secretary.
Document for discussion/consideration:
• ExMC/790/CD – Proposal prepared by Mr Sinclair and the IECEx Secretary
9. IECEx CONFORMITY MARK LICENSE SYSTEM, IECEx 04
1. Report from the IECEx Marks Committee Chairman, Mr Tim Duffy
The meeting is to receive a report from the ExMarkCo Chairman,
Mr Tim Duffy, concerning the activities of the IECEx Conformity Mark License System since the 2011 ExMC Split Meeting. Members are requested to consider the various items referred to ExMC as contained within the Report ExMarkCo/35A/R
Document for noting:
• ExMarkCo/35A/R Confirmed Report of the IECEx Mark Committee meeting, held in Paris, 6 June 2011.
1. Current List of IECEx Mark Licenses issuing ExCBs including those approved since the Split 2011 ExMC Meeting
For noting:
List of approved ExCBs
2. Current ExMarkCo Membership openings
In noting the remaining vacancies below, Members are asked to consider the GB Nomination for Mr Roger Jones as a representative of manufacturing interests.
|No. of vacancies to be filled |Group represented |
|2 |Manufacturers |
|2 |Regulatory interests |
|1 |Users |
Document for Noting:
• ExMC/794/CD – Nomination from GB for the appointment of Roger Jones
3. Guidance for the use of the IECEx Logo
Members are requested to note publication of new IECEx 01B “Guidance on the use of the IECEx Logo”.
Document for Noting:
• IECEx 01B - Guidance for the use of the IECEx Logo
4. Revisions to IECEx 01B and IECEx 04A
Comments have been received noting the reference to the IECEx Mark in the logo guidance document. ExMarkCo will be reviewing documents IECEx 01B and IECEx 04A for possible revision.
Members and interested WGs are requested to submit any suggestions for revision of IECEx 01B and IECEx 04A to the ExMarkCo.
5. Procedures for issuing IECEx Mark Licenses, OD 022 and use of the Mark for Unit Verification Certification
Following on from Action Item 18 of the Split 2011 ExMC meeting, ExMarkCo considered extending the issuing of licenses for use of the IECEx Mark to products covered by IECEx Unit Verification, at its June 2012 Paris meeting.
ExMarkCo is seeking ExMC agreement to move forward with the development of Rules to allow use of the IECEx Mark for products covered by IECEx Unit Verification provided any issues raised by IEC Central Office Legal are addressed.
6. Increased Exposure and use of the IECEx Mark on Certificates of Conformity (CoCs)
In an effort to increase the exposure of the IECEx Mark, the ExMarkCo Members are seeking ExMC approval to explore the possibility of having a link or indication on those CoCs that are linked to an existing Conformity Mark.
Approval for the following two items is requested of ExMC:
a) the display of the Conformity Mark on a CoC linked to a Conformity mark; and
b) no fee will be charged for the up- issue of a CoC to show the link to the Conformity Mark.
2. Notifications of misuse of the IECEx Conformity Mark.
According to the previous CAB request, Members are asked to raise any matters relating to the misuse of the IECEx Conformity Mark.
3. Other Matters relating to the IECEx Conformity Mark System
10 CERTIFIED SERVICE FACILITIES SCHEME – IECEx 03
10.1 Listing of ExCBs – According to IECEx 03, Certified Service Facility Scheme
Secretary to report
For noting
OD 001 – Scheme Membership, ExCBs, ExTLs and applicants
2. Report from WG10 Convener - Report from the WG10 Convener concerning work of WG10, since the 2011 ExMC Split meeting, arising from the October 2011 and June 2012 Geneva meetings of WG10, Mr Theo Pijpker WG10 Convener.
Document for discussion/consideration:
• ExMC/722/R – Report from the 13+14 October 2011 WG10 Sydney meeting
• ExMC/784A/R – Report from WG10 Geneva June 2012 Meeting
• ExMC/746/Inf – Proposed new IECEx 03 Document Structure
1. IECEx 03-5 IECEx Certified Services Scheme – Part 5: Ex Repair, overhaul and reclamation
As part of the previous ExMC decision for the integration of additional Ex related Services into the IECEx Certified Services Scheme, WG10 propose that updated versions of the current suite of Rules and Operational Documents (IECEx 03, OD 013, OD 014, OD 015, OD 016) be issued to move the current IECEx 03 Scheme for Repair into the new document structure.
Documents for consideration:
• ExMC/747/CD – IECEx 03-5 (Proposed Revision of current IECEx 03 Rules)
• ExMC/752/CD – Draft OD 013-5 (Proposed Revision of current OD 013 covering Repair Services)
• ExMC/753/CD – Draft OD 014-5 (Proposed Revision of current OD 014 covering Repair Services)
• ExMC/754/CD – Draft OD 015-5 (Proposed Revision of current OD 015 covering Repair Services)
• ExMC/755/CD – Draft OD 016-5 (Proposed Revision of current OD 016 covering Repair Services)
• ExMC/759/CD - Draft FAR+NCR for the IECEx 03-5 Repair Scheme (Proposed combination of current CRF 60079-19 + FAR 60079-19)
2. IECEx 03-3 IECEx Certified Services Scheme – Part 3: Installation and initial inspection
Following the Sydney 2011 and Geneva 2012 WG10 meetings, the following documents have been prepared to provide for the assessment and certification of organisations providing an Installation and initial inspection Service, according to IEC 60079-14 to Ex related industries and are issued for consideration by ExMC
Documents for consideration:
• ExMC/748/CD – IECEx 03-3 (New Rules for Installation+Initial Inspection Services)
• ExMC/756/CD - Draft OD 013-3 (New proposed Operational Document covering Installation + Initial Inspection Services)
• ExMC/757/CD - Draft OD 014-3 (New proposed Operational Document covering Installation + Initial Inspection Services)
• ExMC/758/CD - Draft OD 016-3 (New proposed Operational Document covering Installation + Initial Inspection Services)
• ExMC/760/CD – Draft FAR+NCR for the new IECEx 03-3 Installation and Initial Inspection Scheme
3. IECEx 03-2 IECEx Certified Services Scheme – Part 2: Design and Selection Services
Following the Sydney 2011 and Geneva 2012 WG10 meetings, the following documents have been prepared to provide for the assessment and certification of organisations providing a design and selection Service according to IEC 60079-14 to Ex related industries and are issued for consideration by ExMC
Documents for consideration:
• ExMC/773/CD – IECEx 03-2 (New Rules for Design + Selection Services)
• ExMC/766/CD - Draft OD 013-2 (New proposed Operational Document covering Design + Selection Services)
• ExMC/767/CD - Draft OD 014-2 (New proposed Operational Document covering Design + Selection Services)
• ExMC/768/CD - Draft OD 016-2 (New proposed Operational Document covering Design + Selection Services)
4. IECEx 03-4 IECEx Certified Services Scheme – Part 4: Inspection and Maintenance Services
Following the Sydney 2011 and Geneva 2012 WG10 meetings, the following documents have been prepared to provide for the assessment and certification of organisations providing Inspection and maintenance Service according to IEC 60079-17 to Ex related industries and are issued for consideration by ExMC
Documents for consideration:
• ExMC/769/CD – IECEx 03-4 (New Rules for Inspection+Maintenance Services)
• ExMC/770/CD - Draft OD 013-4 (New proposed Operational Document covering Inspection+Maintenance Services)
• ExMC/771/CD - Draft OD 014-4 (New proposed Operational Document covering Inspection+Maintenance Services)
• ExMC/772/CD - Draft OD 016-4 (New proposed Operational Document covering Inspection+Maintenance Services)
11 IECEx CERTIFICATE OF PERSONNEL COMPETENCE SCHEME, IECEx 05
Report from the ExPCC Chairman concerning work of ExPCC, since the 2011 ExMC Split meeting, arising from the first meeting held 31 May and 1 June 2012 in Paris, Mr Ralph Wigg, ExPCC Chairman.
Document for discussion/consideration:
• ExMC/783/R – Report from the ExPCC Chairman
11.1 Revision of IECEx 05 IECEx Certificate of Personnel Competence (CoPC) Scheme Rules
With the new IECEx CoPC Scheme now entering into its 2nd year of operation, ExPCC at its first meeting in Paris, June 2012, identified a number of areas that require adjustment / clarification and have prepared the following document for consideration by the ExMC during its Calgary 2012 meeting.
Document for consideration:
• ExMC/782/CD – Draft Revision of IECEx 05 IECEx CoPC Scheme Rules
11.2 Revision of IECEx Certificate of Personnel Competence (CoPC) Scheme Operational Documents
In line with the revision outlined above, ExPCC have undertaken a revision of the IECEx CoPC Supporting Operational Documents, namely OD 501, OD 502, OD 503, OD 504 and present the following documents for consideration by ExMC at its Calgary meeting
Document for consideration:
• ExMC/774/CD – Draft Revision OD 501
• ExMC/775/CD – Draft Revision OD 502
• ExMC/776/CD – Draft Revision OD 503
• ExMC/777/CD – Draft Revision OD 504
11.3 IECEx Training Body Certification Scheme – Proposal from USNC / IECEx member Body
In noting a previous proposal from NO for a Scheme to qualify Ex Training Bodies, the USNC / IECEx Member Body submit a further proposal for consideration by ExMC at its Calgary 2012 meeting.
Document for consideration:
• ExMC/761/CD – Proposal from the USNC / IECEx Member Body
12 IECEx SYSTEM – GENERAL MATTERS
12.1 General Overview of the IECEx System
The ExMC Secretary is to report on general matters, including the use of IECEx by Industry and Stakeholders.
12.2 IEC / ILAC / IAF Cooperation
To provide for any further discussion in addition to matters raised under 5.3.1 above
12.3 Approval and maintenance of Documents (re Action Item 13 from Split 2011 ExMC Mins – RU Proposal)
12.4 AU Proposal for certain matters to be delegated to IECEx Executive
Members are requested to consider a proposal from AU to delegate certain operational matters to the IECEx Executive in light of the growth and expansion of the IECEx System over recent years.
Document for consideration:
• ExMC/791/CD – AU Proposal
13 OTHER WORKING GROUP REPORTS
13.1 WG1 Rules
To receive a report from the WG1 Convener, Chris Agius following the WG1 Meeting held 4 June 2012 in Paris
Document for consideration:
• ExMC/742/R – IECEx WG1 report of Meeting held 4 June 2012 Paris
13.2 IECEx WG5 Management of Quality System Assessments of Manufacturers
To receive a report from the WG5 Convener, Mr Jeff Olson, regarding the Meeting held 4 June 2012 in Paris
Document for consideration:
• ExMC/743/R – IECEx WG5 report of Meeting held 4 June 2012 in Paris
13.3 IECEx WG2 Development of Technical Guidance Documents
Report from the WG2 Convener, Mr Steve Bentham on progress of work since Split 2011
Document for consideration:
• ExMC/789/R Report from the Convenor of WG2 - Development of Technical Guidance Documents (TGDs)
• ExMC/765/Inf A proposal from the US/NC IECEx Member Body:
concerning TGD 60079-14, -17 and -19
13.4 IECEx WG4 Technical Reference Group for Assessment of ExCBs and ExTLs
To receive a report from the WG4 Convener, Mr Jim Munro on progress of work since Split 2011
Document for noting:
ExMC/788/R - Report from Mr Jim Munro the Convener of ExMC WG4 Assessor Working Group.
13.5 IECEx WG11 Trade Agents
To receive a report from the WG11 Convener, Mr Ron Sinclair, regarding the issue of Trade Agents
Document for consideration:
• ExMC/762/CD – Initial Draft Operational Document
13.6 IECEx WG 13 Business Development
To receive a report from the WG 13 Convener, Mr Nick Maalouf, regarding the Meeting held 5 June 2012 in Paris
Document for consideration:
• ExMC/779/CD – IECEx WG 13 Draft Business Plan following the Meeting held 5 June 2012 in Paris
14 ExTAG MATTERS
14.1 Report from ExTAG Calgary Meeting
The meeting is to receive a report of the ExTAG Calgary Meeting, 2012, including ExTAG Training Workshop. Report from ExTAG Chairman, Mr Ron Sinclair and ExTAG Secretary, Mr Michel Brenon.
14.2 Any other ExTAG Matters
15 IECEx INTERNET BASED “ON-LINE” CERTIFICATE OF CONFORMITY SYSTEM
15.1 General matters
To review the status of improvements and enhancements to the IECEx Website including the IECEx “On-Line” Certificate of Conformity System and the IECEx Web Site. Report to be given by the ExMC Secretary.
16 REPORT FROM IEC TC 31
To receive a report from the IEC TC 31 Chairman, Mr Jim Munro, concerning TC 31 activities and work since the last ExMC Meeting. Including the SC31M Sub-committee
Document for consideration:
• ExMC/785/R – IEC TC 31 Chairman’s report {to be issued}
17 REPORT FROM THE UNITED NATION’S UNECE
17.1 Update Report
Report and update of UNECE activities by Chairman of UNECE WP6 Ex initiative Mr. Frank Lienesch (DE) and Lorenza Jachia from UNECE.
17.2 NEW United Nations, UNECE Publication Common Regulatory Objective
To note publication of the CRO, earlier in 2011 and the follow on actions from this publication
Document for noting:
UNECE CRO – Common Regulatory Objective – A Common Regulatory Framework for Equipment Used in Environments with an Explosive Atmosphere
17.3 Any Other Matters concerning UNECE as they may relate to the work of IECEx ExMC WG8 – Regulatory Recognition
Document for consideration:
• ExMC/786/R – Report of the ExMC Working group WG8 – Regulatory Acceptance {to be issued
17.4 Report from Dr Alexander Zalogin, IECEx Vice Chairman – Kazan Conference
To receive a report and information from Dr Zalogin regarding the pending EU- Russia Industrialists Round Table Conference in Kazan (Russia)
18 ExNB GROUP REPORT
Report from the Chairman of the European Notified Bodies Group for ATEX, ExNB.
19 REPORT FROM PCIC EUROPE
Report and update of PCIC Europe activities by the PCIC Europe Secretary, Mr Terence Hazel since the 2011 Split meetings, including the 2012 Prague Conference and upcoming PCIC Middle East Conference in Abu Dhabi, November 2012.
20 IECEx BUSINESS PLAN
20.1 Business Plan
Members to note current publication of the IECEx Business Plan, available for download from
20.2 Any Other Matters relating to the Business Plan
21 PROMOTION OF THE SCHEME
2.1.3 21.1 Recent scheme promotions
Items for noting:
• The IECEx website Library of News articles located at:
• Success of the 2012 IECEx / UNECE / ESMA Conference in Dubai
• Presentation by IECEx Chairman, Mr Kerry McManama and Mr Marty Cole to the 2011 PCIC Nth America
• Joint Presentation and paper by IECEx Secretary Chris Agius and UNECE Lorenza Jachia to the 2012 PCIC Europe Prague Conference
• Presentations by Mr Wal Robson of the Secretariat Asia, 2012
• Presentations and involvement in HazardEx by ExTAG Chairman
• Articles written for several publications including HazardEx by various IECEx experts
• Articles on IECEx in Brazilian publications, e.g. by Petrobras
• Ron Sinclair Index Symposium in Nuremberg
• Patrick Leroux, presentation for Iraqi oil workers
• Various other events
21.2 Action to raise profile of the IECEx Scheme
To discuss possible actions that will assist in promotion of the Scheme, noting various promotional articles and the following planned events
• PCIC Middle East November 2012 Joint Paper by IECEx and UNECE
21.3 New Smart Phone/ Pad Application “IECEx”
Secretary to report on the launch of the new Smart Phone and portable device Application
21.4 Update on matters relating to IMO and TC 18
To enable ExMC members to report any matters relating to IMO or TC 18.
22 FINANCE
22.1 2011 Accounts
22.1.1 Approval of the 2011 Audited Accounts
Members are asked to approve the audited 2011 Accounts for submission to CAB
Document for consideration:
• ExMC/741/DV – 2011 Audited accounts
22.1.2 IECEx General Reserve Status
To note the current level of IECEx General Reserve at end 2011
22.2 Approved 2013 Budget
Members are asked to note the approved 2013 IECEx Budget, approved by both ExMC and CAB, earlier in 2012.
Document for noting:
• ExMC/729/DV – Draft 2013 IECEx Budget as submitted to ExMC
• ExMC/736/RV – ExMC voting results
• CAB/1052/DV - IECEx Budget for 2013, as approved by CAB
22.3 IECEx 2014 + 2015 Forecasted Draft Budget Guide
In line with decisions from the 2007 Denver ExMC Meeting and Members request for a budget forecast, the Treasurer and Secretary have compiled Budget Forecasts for 2014/15, updating from the 2012/2013 approved budgets. This document has been prepared taking into account the 2013 Approved Budget and is provided for ExMC consideration and guidance when preparing the formal budget for 2014.
Document for Consideration:
• ExMC/787/CD Forecasted Draft Budget Guide
22.4 IECEx System Participation Fees
To note current version of OD019 Edition 7 and to consider any changes that may be required, arising from this meeting
Document for Noting/consideration
• OD 019 Edition 7 – IECEx Operational Document - IECEx Participation and Scheme Fees
23 REVIEW OF CURRENT ExMC WORKING GROUPS (WGs)
This provides the opportunity to review the work and constitution of all WGs especially those WGs not considered during the course of the meeting.
WG1 - Revision of Scheme Rules New IECEx 02, Convener = IECEx Secretary
WG2 – Development of Technical Guidance Docs. Convener = Mr. Steve Bentham
WG4 – Assessor Working Group, Convener = Mr. Jim Munro
WG5- Assessment and Audit of Manufacturer’s Quality Systems, Convener = Mr Jeff Olson
WG6 - The ExMC agreed to combine ExMC WG4 and ExMC WG6. ExMC WG06 has therefore been disbanded.
WG 7- Now disbanded as it was converted to Ex MarkCo
WG8 - Regulatory Acceptance, Convener = Dr. Uwe Klausmeyer
WG9 - Now ExTAG WG10 Proficiency Testing = Dr. Uwe Klausmeyer
WG10 - Certification of Repair Facilities, Convener = Mr. Theo Pijpker
WG11 - Certificates of Conformity issued to distributors, Convener =
Mr Ron Sinclair
WG12 – Personnel Competencies, Convener = Mr Ralph Wigg (Now ExPCC Committee)
WG13 - IECEx Scheme Business Development, Convener = Mr Nick Maalouf
WG14 – IECEx Good Working Practise, Convener = Mr Evans Massey
24 OTHER BUSINESS
Any other matters not listed on the Agenda.
25 REPORT TO CAB
26 NEXT MEETING
Members are asked to note the acceptance of the kind invitation from the following ExMC Members and to consider future venues for Annual Meetings.
- 2013: Brazil
- 2014: Netherlands
- 2015: Australia/New Zealand
- 2016: ??
- 2017: USA
- 2018: France
27 CLOSE OF MEETING
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