Regular Offer Letter for Non-Employee Successful Applicant
*REGULAR OFFER NON-EMPLOYEE, revised Nov 2021
*Instruction Notes:
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DATE File:1385-20/1st 4 LETTERS OF -EMPLOYEE SURNAME
1665-20/COMPETITION NUMBER (*If applicable)
NAME
STREET ADDRESS
CITY, PROV, POSTAL CODE
Dear NAME:
Re: Competition No. # NUMBER (*If applicable)
WORKING TITLE, CLASSIFICATION
POSITION #, PAYLIST #
MINISTRY, BRANCH, LOCATION
*Appointment information
I am pleased to offer you the above noted appointment.
* Use if appointing from an eligibility list.
As a result of the above referenced competition, you were placed on the eligibility list for future POSITION TITLE vacancies. Due to a recent vacancy, it is my pleasure to offer you the above noted appointment.
*Salary Information
*If full time use bi-weekly salary.
The current salary range for this appointment is $XXXXX.XX to $XXXXX.XX annually. Your salary upon appointment will be $AMOUNT bi-weekly or $AMOUNT hourly.
*If bargaining unit
This salary reflects Grid XX, Step X of the salary range.
*If Management
This salary represents the XXXXXX classification of the Management Compensation Framework.
*If part-time hourly salary
The current salary range for this part-time, XX hours bi-weekly appointment is $XXXX to $XXXX hourly. Your salary upon appointment will be $XX.XX hourly which represents Grid X, Step X of the salary range.
If Regular Part Time As & When (RPTAW) position
This Regular Part Time As & When (RPTAW) position is (XX %) of a full-time regular position and will average no less than the annual guarantee of XXX hours between April 1 and March 31 of the following year. In the first year of employment, these hours will be prorated based on start date. Your salary upon appointment will be $XXX per hour, which represents Step X of the XX salary range.
*If isolation allowance
In addition, your position qualifies for isolation Allowance in the amount of $XXXX.XX biweekly.
** BCGEU Salary Clauses – use only for applicable BCGEU letters
*If Growth Correctional Services
You will progress through the growth levels and steps of the Correctional Services (Growth) from the training level to the full working level of Correctional Services N15 upon completion of training, a period of time and successful performance. Details are available in the collective agreement. If you have questions, please ask me.
*If growth Community Program Officer
You will progress through the growth levels and steps of the Community Program Officer (Growth) from the growth level to the full working level of Community Program Officer 1 over a period of time and successful performance. Details are available in the collective agreement. If you have any questions, please ask me.
*If growth Social Program Officer
You will progress through the growth levels and steps of the Social Program Officer (Growth) from the growth level to the full working level of Social Program Officer 4 upon completion of the Training Program and over a period of time of successfully meeting the Ministry’s performance standards. Details are available in the collective agreement. If you have questions, please ask me.
*If growth Training Consultant
You will progress through the growth levels and steps of the Training Consultant (Growth) from the growth level to the full working level of Training Consultant N18 over a period of time and successful performance. Details are available in the collective agreement. If you have any questions, please ask me.
*If growth Commercial Transport Inspector
You will progress through the growth levels and steps of the Commercial Transport Inspector (Growth) from the training level to the full working level of Commercial Transport Inspector (CTI) R15 over a period of time and successful performance. Details are available in the collective agreement. If you have any questions, please ask me.
*If Temporary Market Adjustment applies
In addition, your position qualifies for a Temporary Market Adjustment in the amount of $AMOUNT.
** PEA Salary Clause – use only for applicable PEA letters
*If Recruitment and Retention Adjustment (Available to specified LSO Engineer, LSO Petroleum Engineer, LSO Petroleum Geologist and Pharmacist positions only)
In addition, your position qualifies for a Recruitment and Retention Adjustment in the amount of $AMOUNT.
** Excluded Salary Clauses – use only for applicable excluded employee letters, choose only one paragraph
*Optional – if offer is to include a salary increase at end of probation
Upon successful completion of the probationary period, you will receive an increase in pay to $AMOUNT bi-weekly or $AMOUNT hourly.
*Effective Date if known
This appointment is effective on DATE.
*Reporting Relationship
Your supervisor will be NAME, TITLE
*Proof of vaccination requirement
On November 1, 2021 the BC Public Service announced the COVID-19 Vaccination Policy that defines the conditions and expectations for BC Public Service employees regarding vaccination against COVID-19. Among other possible measures, proof of vaccination is required. It is a term of acceptance of this offer that you agree to comply with all vaccination requirements that apply to the public service. I am available to discuss any questions you may have, and further information can be found here.
*Probation
*If full time
You will be subject to a probationary period of 913 hours at straight time which is equivalent to six (6) months of full-time employment, following which you will be recommended for confirmation provided that your performance is satisfactory.
*If part-time
You will be subject to a probationary period of 913 hours at straight time or a maximum of 12 months from your appointment date, following which you will be recommended for confirmation provided that your performance is satisfactory.
*If rehired in retirement year
As you are being rehired subsequent to retirement (in your retirement year) and have already received this year’s vacation entitlement, please note that, for the remainder of this calendar year you will not receive 6% in lieu of vacation. Effective January 1st 20XX vacation entitlements will be initiated.
*Relocation
*If relocation offered to new hire – attach Relocation Assistance and/or househunting Expense Report and Assignment of Wages Agreement located at
I am pleased to be able to offer you $AMOUNT to assist you with relocation costs.
*If offering house hunting trip to new hire
I would also like to offer travel expenses to help you with house hunting of up to 3 days plus reasonable travel. Expenses will be reimbursed as per our current travel expense policies. These can be found at .
You will be required to repay, on a pro-rated basis, any money paid to you for house hunting and relocation if you resign from the Public Service of British Columbia within the two-year period immediately following relocation.
**Affiliation – select only the Affiliation for the position
*If Bargaining Unit Position
You are required to join the FULL NAME OF UNION. The collective agreement negotiated between the NAME OF UNION and the Province of British Columbia is available on MyHR at , so that you will be familiar with the terms of your employment. If you have any questions, please let me know.
*If PEA Affiliation
It is your responsibility to obtain and maintain membership in those licensing bodies, learned societies or associations as necessary to maintain professional standing. Please submit originals of your application within 30 days of your start date, and/or license as soon as possible to this office.
*If position requires a Designation with a determined amount of time
A (designation) is a requirement to perform this job. Before I can confirm this offer, I will need you to submit documentation that confirms your ability to obtain this designation within the 6 month timeline. As the (professional designation) is a condition of employment, should you be unable to meet this requirement it will result in your termination of employment.
*If Excluded Position
You will be excluded from union or association membership. The terms and conditions of your employment are available at .
If Crown Counsel
As a condition of continuing employment you are required to join the B.C.C.C.A. Association dues and fees are mandatory and will be deducted from your pay on a bi-weekly basis, a sum equivalent to the dues of the Associated, fixed in accordance with its Constitution. The collective agreement negotiated between the B.C.C.C.A. and the Province of British Columbia can be found at . I encourage you to review this document so that you are familiar with the terms of your employment.
**Other clauses – choose those that apply based on the security screening designation for the position
* Criminal Record Check (formerly Police Record Check)
The duties of this position meet the requirements for a Criminal Record Check, a criminal record check must be completed. Please go to Consent for Disclosure of Criminal Record Information Form, complete this form and return it to this office as soon as possible. This offer of employment is subject to a satisfactory outcome of this search.
*Criminal Record Review Act applies (except MCFD – see below)
This position requires a check under the Criminal Records Review Act. You will be provided with instructions for completing this check. A Criminal Record Review Act check must be completed at least every five years.
*Criminal Record Review Act for MCFD employees (note: different consent form is required)
This position requires a check under the Criminal Records Review Act. Please go to for the Consent to a Criminal Record Check form. Complete this form and return it to this office as soon as possible. A Criminal Record Review Act check must be completed at least every five years.
*Enhanced Criminal Record Check applies
This position has been designated as requiring enhanced security screening as a condition of employment. You will be provided with further instructions and the details of the types of screening required from the Ministry of Public Safety and Solicitor General, Personnel Security Screening Office. Complete the screening requirements as soon as possible. Enhanced security screening will be conducted at least every 5 years.
*Any position requiring any one of the above criminal record checks
This offer of employment is subject to a satisfactory outcome of all security screening requirements. During your employment with the BC Public Service, you will be required to notify the Personnel Security Screening Office (Call 1-855-587-0185 and select the menu option for self-reporting an incident) in the event that you are arrested, charged, or convicted of any criminal offence or any other federal or provincial statutory offence. Your responsibility for reporting offenses is outlined in the Criminal Notification Procedures.
*If Degree/certification required
The following are required to perform this job: DEGREE, DIPLOMA, CERTIFICATE, LICENSE, REGISTRATION. I need to review documentation that confirms the required qualifications are met. Please submit your documents to this office as soon as possible. I will not be able to confirm this offer until this has occurred.
*If vehicle insurance is required to transport clients
Please note you may be required to transport ministry clients in your personal vehicle, therefore you are responsible for ensuring that you have adequate third-party liability insurance. Please discuss the appropriate type and amount of coverage with your insurance provider.
*If candidate is on a temporary work permit
As you are currently on a temporary work permit, this offer of employment is conditional on you maintaining your work permit. This employment is time limited until the date of (…………) on your current
*New hires
As a new employee, I encourage you to review the information for New Employees on MyHR . There are also certain documents necessary to commence payroll and others that are required as a condition of employment. The documents and instructions for completing and submitting them are available through the following website: . Please complete and submit these documents as directed as quickly as possible after your start date to ensure timely payroll processing.
The Public Service Act requires that you swear or affirm an oath of employment. Details on how and where to complete the oath of employment are located on MyHR at .
*Acceptance
Your acceptance of this offer confirms your understanding of and agreement to comply with the Standards of Conduct for Public Service Employees. The Standards of Conduct documents are available on MyHR at .
*If Unsuccessful employee applicants?
Unsuccessful employee applicants may request a review of this staffing decision. Please do not make any final decisions with your current employer until I contact you again.
*Closing
Please call me to confirm your acceptance of this offer, discuss further actions or if you have any questions.
I wish you success and look forward to working with you.
Yours truly,
NAME OF DELEGATED APPOINTMENT AUTHORITY
TITLE
PHONE NUMBER
CC: Scan and submit a copy via AskMyHR for PeopleSoft entry
I accept ____________________________________ Date: _________________
I decline ____________________________________ Date: _________________
*If PEA Affiliation
CC: If the new employee is new to PEA Affiliation, a cc must be sent to smccannell@ and a list of local Stewards included with the offer letter.
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Mailing Address:
Branch Name
Ministry of
Telephone:
Facsimile:
Website:
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